Agenda - 11/25/2008 - Board of TrusteesG� �F () qh'
•
3 us
x '
� a
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
RESCHEDULED REGULAR MEETING
TUESDAY, NOVEMBER 25, 2008
6r-�30- P' M :
Ka ��, o-.. .� r
PLEAS 1N =O.- TE=TIM'E B�HAIVGE,
1 CALL TO ORDER
2 ROLL CALL
3
4
E
6
PRESIDENT'S OPENING COMMENTS
ADJOURN TO CLOSED MEETING the purchase or lease of real property for use of the public body,
including meetings held for the purpose of discussion whether a particular parcel should be acquired (2c5)
and to consider the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body or against legal counsel for the public body
to determine its validity (2c1)
RECONVENE
ROLL CALL
RESIDENT /VISITOR COMMENT
A Oak Brook Half - Marathon
APPROVAL OF MINUTES
A Regular Board of Trustees Meeting of July 22, 2008
B Rescheduled Regular Board of Trustees Meeting of August 12, 2008
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed fiom the Consent Agenda and considered as the first item after approval of the
Consent Agenda
BOT Agenda 1 1 -25 -08 Page I
A Accounts Payable for Period Ending November 20, 2008 - $902,454 02
Significant Items included in Above
1) DuPage Water Commission - $132,733 52
2) Hitchcock Design Group — Payout 412 — 22 d Street Improvement Project - $5,247 10
3) Illinois State Toll Highway Authority — Tollway Water Main Crossing - $157,906 42
4) Debt Service Payment — 2001 Installment Contract Certificates - $318,300 00
5) Debt Service Payment — 2003 Installment Contract Certificates - $107,600 00
6) Hervas, Condon & Bersani, P C — Legal Services — Disciplinary Matter - $14,390 00
B Approval of Payroll for Pay Period Ending November 15, 2008 - $684,554 23
C Community Development Referrals
D Authorization to Seek Bids or Proposals or Negotiate Contracts
E Budget Adjustments
1) Police Department — Salaries - Overtime
F Treasurer's Report — October, 2008
G Brittwood Creek Subdivision — Reduction in Subdivision Security
H Proposed 2009 Municipal Budget — Place on File for Public Review
I Intergovernmental Agreement between the Emergency Telephone System Board (ETSB) of Cook
County and the Village of Oak Brook
J Ordinance S -1245, An Ordinance Authorizing the Sale, Donation, Electronic Auction or Disposal of
Certain Items of Personal Property Owned by the Village of Oak Brook
K Ordinance S -1246, An Ordinance Granting Special Uses for the Outdoor Dining and a Drive -thru
Lane in Connection with the Development of the Property at 2121 Butterfield Road in the Village of
Oak Brook - Time Square Properties, LLC
L Ordinance S -1247, An Ordinance Granting Variations for the Construction of a Ground Sign, the
Reduction of required Parking and a Reduction in the Parking Lot Landscaping Setback
Requirement for the Property at 2121 Butterfield Road in the Village of Oak Brook — Time Square
Properties, LLC
M Ordinance G -875, An Ordinance Providing for the Impoundment of Motor Vehicles Used in
Connection with Illegal Activities and Amending Title 6 of the Village Code of the Village of Oak
Brook, Illinois
7 ITEMS REMOVED FROM CONSENT AGENDA
8 BOARD & COMMISSION RECOMMENDATIONS
9 UNFINISHED BUSINESS
A Confirmation of Appointments
B Oidinances & Resolutions
BOT Agenda 11-25-08 Page 2
C Forestry /Pest Management Discussion
D Award of Contracts
1) Gateway Sign — 22" d Street & York
2) Public Works Uniforms
3) Commercial Water Meter Testing, Repair, and Replacement
4) System Control and Data Acquisition (SCADA) System Improvement
E. West 22 "i Street Construction and Proposed Beautification Plans
10 NEW BUSINESS
A Confirmation of Appointments
B Ordinances & Resolutions
C Award of Contracts
D Transfer of Golf Surcharge
E Water Transfer Agieement between Oak Brook and Oakbrook Terrace
1 l INFORMATION & UPDATES
A Village President
B Village Manager
C Village Clerk
12 ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date
BOT Agenda I 1 -25 -08 Page 3