Agenda - 09/12/2017 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, SEPTEMBER 12, 2017
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of May 23, 2017
B. Special Executive Meeting Minutes of June 6, 2017
C. Regular Board of Trustees Meeting of August 8, 2017
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for: Manzo/Yusuf
Period Ending August 17, 2017 - $1,350,630.84
Period Ending September 7, 2017 - $769,491.81
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – July 2017 -
$8,500.00 (FY17 – YTD - $119,500.84)
2) Rathje Woodward, LLC - Legal Services - July 2017 - $3,333.33 (FY17 – YTD - $23,333.31)
3) Clark, Baird, Smith, LLP – Legal Services – July 2017 - $4,047.50 (FY17 – YTD -
$8,613.75)
TOTAL LEGAL BUDGET FOR 2017 IS $293,100 - TOTAL LEGAL BILLS PAID FOR
2017- YTD - $170,690.40
4) Civiltech Engineering Inc. – North York Rd/Harger Rd Intersection – Professional Services –
July 2017 - $30,959.54
5) Health Care Services Corporation – BCBS – HMO Illinois – September 2017 - $30,855.41
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6) Health Care Services Corporation – BCBS – PPO – July 2017 - $328,146.35
7) Health Care Services Corporation – BCBS – PPO – August 2017 - #240,202.90
8) Paramedic Sevices of Illinois, Inc. – August 2017 - $43,009.00
9) Treasurer, State of Illinois – 35th Street/St Paschal Dr – Construction Cost – August 2017 -
$179,074.08
10) Tyler Technologies, Inc – Software Licenses – September 2017 through September 2018 -
$52,752.47
11) CDW Government Inc. – Microsoft Software Update 2016 – September 2017 - $41,716.40
12) DuPage Water Commission – July 2017 - $577,465.04
B. Approval of Payroll for: Manzo/Yusuf
1) Pay Period Ending August 12, 2017 - $746,764.68
2) Pay Period Ending August 26, 2017 - $695,071.46
C. Community Development Referrals
1) 1900 Spring Road – Text Amendment Saiyed/
Tiesenga
2) 1900 Spring Road – Preliminary and Final Plats of Subdivision Saiyed/
Tiesenga
3) 2100-2122 York Road – Amend Special Use Permit S-1183 for Senior Housing Development Saiyed/
Tiesenga
4) 2055 Clearwater Drive – Zoning Variations for Senior Housing Development Baar/Cuevas
D. Budget Adjustments
1) Golf Club General Operation to Golf Learning & Practice and Golf Course Maintenance Manzo/Yusuf
E. Ordinances & Resolutions
1) ORDINANCE 2017-LC-AL-G-1109, An Ordinance Amending Title 4, Chapter 1, Section 8a
of the Village Code of the Village of Oak Brook, Illinois by Decreasing by One to Zero the
Number of Authorized Class K Liquor Licenses (Starbucks)
Lalmalani
2) ORDINANCE 2017-LC-AL-G-1110, An Ordinance Amending Title 4, Chapter 1, Section 8a
of the Village Code of the Village of Oak Brook, Illinois by Decreasing by One to Thirteen
the Number of Authorized Class B Liquor Licenses (Jinal Gift Shop)
Lalmalani
3) ORDINANCE 2017-LC-AL-G-1111, An Ordinance Amending Title 4, Chapter 1, Section 8a
of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-four
the Number of Authorized Class A-1 Liquor Licenses (Rock Sugar)
Lalmalani
4) RESOLUTION 2017-FD-PG-EQ-R-1659, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Monitor/Defibrillator
Baar/Cuevas
5) ORDINANCE 2017-PP-S-1503, An Ordinance Authorizing the Sale through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned By
the Village of Oak Brook
Lalmalani
6) Resolution 2017-PW-PG-R-1661, A Resolution Approving the Waiver Of Competitive
Bidding and Authorizing the Purchase of A Skid Steer Loader
Tiesenga
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F. Village of Oak Brook – Monthly Financial Report – July 2017 Manzo/Yusuf
G. Reject and Re-Bid West Wing Carpet Removal and Replacement Project Tiesenga
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A) Oakbrook Center – Text Amendment – B2 Permitted and Special Uses Baar/Cuevas
B) Oak Brook Park District – 1300-1500 Forest Gate Road – Special Use – Revised Master Plan
– Amend Ordinance S-1335 Subject to the Confirmation of the Applicant
Baar/Cuevas
C) Chicago Title Land Trust No. 11-12497 – 3622 York – Variations Baar/Cuevas
D) Wennes Estates Subdivision – 3622 York Road - Final Plat Tiesenga/
Saiyed
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2017-LC-AL-G-1108, An Ordinance Amending Chapter 1 of Title 4 of the
Village Code of the Village of Oak Brook, Illinois Regarding Spa, Nail Salon, or Beauty
Salon Liquor Licenses (Class N)
Lalmalani
2) RESOLUTION 2017-GOLF-ARCH-ENG-AG-R-1663, A Resolution Authorizing a
Professional Services Agreement By and Between the Village of Oak Brook and Williams
Architects, Ltd. for Architectural and Engineering Services at the Oak Brook Golf Club
Baar/Manzo/
Cuevas
3) ORDINANCE 2017-BU-AMEND-S-1504, An Ordinance Authorizing an Amendment to the
2017 Budget (Option 1)
Manzo/Yusuf
ORDINANCE 2017-BU-AMEND-S-1505, An Ordinance Authorizing an Amendment to the
2017 Budget (Option 2)
Manzo/Yusuf
ORDINANCE 2017-BU-MEND-S-1506, An Ordinance Authorizing an Amendment to the
2017 Budget (Option 3)
Manzo/Yusuf
10. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) Golf Surcharge Fund Manzo/Yusuf
RESOLUTION 2017-FI-GOLF-FUND-R-1660, A Resolution to Create a New Fund for the
Golf Surcharge
ORDINANCE 2017-BU-AMEND-S-1507, An Ordinance Authorizing an Amendment to the
2017 Budget
11. INFORMATION & UPDATES
A. Village Manager
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B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) the appointment, employment, compensation, discipline, performance or
dismissal of a specific employees or legal counsel for the public body pursuant to 2(c)(21) and 2(c)(1)
of the Illinois Open Meetings Act, respectively
13. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.