Agenda - 12/08/2009 - Board of Trustees (3)1 CALL TO ORDER
2. ROLL CALL
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, December 8, 2009
7:30 P.M.
3. PRESIDENT'S OPENING COMMENTS
4 RESIDENT /VISITOR COMMENT
5. APPROVAL OF MINUTES
6 CONSENT AGENDA-
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A Accounts Payable for Period Ending December 4, 2009 - $414,99144
Significant Items included in Above
1) Legal Bills
a Hervas, Condon & Bersani, P.C. — Legal Services — October, 2009 - $1,411.40 (Listed on
the 1120 09 Accounts Payable Report)
b. Seyfarth Shaw, LLP — Legal Services — October, 2009 - $10,436 48
c. Odelson & Sterk, Ltd — Legal Services - October, 2009 - $28,132 10
2) Oak Brook Area Chamber of Commerce — Overnight Stays Project — Third Quarter Expenses -
$15,000
B Approval of Payroll for Pay Period Ending November 28, 2009 - $ 703,897 99
C Community Development Referrals
D Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Pump Station Improvements
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E. Budget Adjustments
1) Sports Core — B & T Clubhouse Full Time Salaries Due to Transition Costs and Golf General
Operation Salaries
F Ordinances & Resolutions
1) Resolution No 2009- AG- NIG -EX 1 -R -1062, A Resolution Approving and Authorizing the
Execution of an Intergovernmental Agreement Establishing the Northern Illinois Municipal Gas
Franchise Consortium
2) Ordinance 2009- CD -BC -G -908, An Ordinance Revising the Fee and Bond Schedule by
Amending Chapter 4 (Fees and Bonds) of Title I O(Buildmg Regulations) of the Village Code of
the Village of Oak Brook
3) Ordinance 2009- PW -SWM- FEE -G -907, An Ordinance Revising Plan Review Fees and
Amending Sections 8 -5 -2, 8 -5 -4 and 9 -7 -8 of the Village Code of the Village of Oak Brook
4) Ordinance 2009 -FD- CPR -FP- FEES -G -910, An Ordinance Revising the Fire Departmental Fees
by Amending Chapter 2 (Fire Department) of Title 3 (Public Safety) of the Village Code of the
Village of Oak Brook
5) Ordinance 2009- FD -ALR -G -911, An Ordinance Revising the False Fire Alarm Service Charge
by Amending Chapter 2 (Fire Prevention) of Title 10 (Building Regulations) of the Village
Code of the Village of Oak Brook
6) Resolution 2009 — EASE -V -R -1061 - A Resolution Approval of Grant Easement Plat for
Watermam, Storm Sewer, and Sidewalk and A Plat of Vacation of Storm Sewer Easement in
the Clearwater at Oak Brook Development
G Year End Bill Payment
H Selection of Flex Carrier & COBRA Administrator
I. 2009 Membership Renewal - Illinois Municipal League
Approval of Commercial Scavenger License
K Sports Core Loan
L Cancellation of the Regularly Scheduled Committee -of -the -Whole Meetings of December 21, 2009
and the Regular Board of Trustees Meetings of December 22, 2009
ITEMS REMOVED FROM CONSENT AGENDA
BOARD & COMMISSION RECOMMENDATIONS
A York Road Development Partners — 1800, 1802, 1806 York Road — Map Amendment -Text
Amendment - Special Use - Variation in Order to Construct a Medical Office Building
1) York Road Development Partners — 1800, 1802, 1806 York Road — Irgens Development
Partners Request for Financial Assistance - Discussion
B NAI — Hiffinan — Text Amendment - Section 13 -7 -313 to Permit Farmers Market as an
Authorized Sales Event in the B Districts
C Village of Oak Brook — Text Amendment - Sign Regulations
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9. UNFINISHED BUSINESS
A. Award of Contract
B. Ordinances & Resolutions
1) Ordinance 2009 -BD- CITEX -G -912, An Ordinance Establishing A Citizens Executive Council
and Amending Title 2 (Boards and Commissions) of the Village Code of the Village of Oak
Brook, Illinois
10. ACTIVE BUSINESS
A Confirmation of Appointments
B Ordinances & Resolutions
1) Ordinance 2009- BU -EX3 -S -1272, An Ordinance Adopting the Budget of the Village of Oak
Brook for 2010
2) Ordinance G -909, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code
of the Village of Oak Brook, Illinois relative to the Number of Authorized Liquor Licenses
C. Award of Contracts
1) GIS Consortium Service Provider Contract Renewal
11 INFORMATION & UPDATES
A Village Manager
B Village Clerk
C. Trustees
D Village President
12. ADJOURN TO CLOSED MEETING To discuss collective negotiating matters between the public body
and its employees or their representatives, or deliberations concerning salary schedules for one or more
classes of employees (2c2) and to consider the appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public body or against
legal counsel for the public body to determine its validity (2cl)
13 ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date
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