Agenda - 12/09/2008 - Board of Trustees (3)PEE
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CALL TO ORDER
2 ROLL CALL
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, DECEMBER 9, 2008
7:30 P.M.
3 PRESIDENT'S OPENING COMMENTS
4 RESIDENT /VISITOR COMMENT
5. APPROVAL OF MINUTES
6 CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda
A Accounts Payable for Period Ending December 5, 2008 - $665,265 90
Significant Items included in Above
I ) Trine Construction Corporation — Payout #8 and Final — Westdale Gardens Water Main -
$37,627 42
2) Pir Tano Construction Company, Inc — Payout #I — Briarwood Water Main Replacement -
$30, 766 50
3) A Lamp Concrete Contractors, Inc — Payout #2 — 2008 Water Main Project - $16,268 00
4) Value Line Publishing, Inc — Research Center Annual Subscription - $4,300 00
5) York Road Retail West, LLC — Clearwater Project Water Main - $94,723 00
6) Seyfarth Shaw, LLP — Legal Services — October, 2008 - $10,598 93
B Approval of Payroll for Pay Period Ending November 29, 2008 - $727,832 68
C Community Development Referrals
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D Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Forestry Services
2) Landscape Maintenance Services
E Budget Adjustments
1) Board of Trustees — General Equipment
2) Village Clerk — Salaries - Overtime
3) General Management —Office Supplies
4) General Management — Consulting Services
5) Legal — HMO Premiums
6) Legal — Village Attorney, Other Services, Village Prosecutor
7) Sports Core — Swimming Operations, Tennis, Polo, B & T, Golf Club, Golf Course Mamt
8) Police — Legal Services
F Cancellation of Regularly Scheduled Committee -of -the -Whole Meeting of December 22, 2008 and
the Regular Board of Trustees Meeting of December 23, 2008
G Approval to Pay Bills on December 30, 2008
H Westdale Gardens Water Main — Change Order #I
I Brittwood Creek Subdivision — Reduction in Subdivision Security 44
J Approval of 2009 Oak Brook Half Marathon
7 ITEMS REMOVED FROM CONSENT AGENDA
8 BOARD & COMMISSION RECOMMENDATIONS
9 UNFINISHED BUSINESS
A Confirmation of Appointments
B Ordinances & Resolutions
C Award of Contracts
1) Gateway Sign — 22nd Street & York Road continued from November 25, 2008
10 NEW BUSINESS
A Confirmation of Appointments
B Ordinances & Resolutions
C Award of Contracts
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1) Automated Meter Reading System — System Monitoring and Hardware, Software, Maintenance
Agreement
2) Village Hall Security Camera System
3) Fiber Optic Network Link to Village of Oak Brook Library
D Approval of 2009 Scavenger Licenses
E Amendment to Title 10 of the Village Code — Chapter 4 Building Regulations - Fees
F Public Works Fees and Charges and Stormwater Regulation Permit Fees
11. INFORMATION & UPDATES
A Village President
B. Village Manager
C Village Clerk
12 ADJOURN TO CLOSED MEETING to consider litigation, when an action against, affecting or on
behalf of the Village has been filed and is pending before a court or administrative tribunal, or when the
public body finds that an action is probable or imminent (2c11)
13 ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blame Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date
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