Agenda - 12/11/2012 - Board of TrusteesCALL TO ORDER
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, DECEMBER 11, 2012
7:00 P.M.
2. ROLL CALL
3. PUBLIC HEARING— PROPOSED 2013 BUDGET
The Village President and Board of Trustees will conduct a public hearing on the proposed budget for the
Village of Oak Brook for the twelve -month calendar year commencing January 1, 2013 and ending
December 31, 2013. The Village welcomes your comments at the December 11, 2012 meeting on the
Proposed 2013 Municipal Budget.
4. PRESIDENT'S OPENING COMMENTS
5, RESIDENT /VISITOR COMMENT
6. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of November 12, 2012
B. Regular Board of Trustees Meeting of November 13, 2012
C. Regular Board of Trustees Meeting of November 27, 2012
D. Executive Meeting Minutes of November 13, 2012
7. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending December 7, 2012 - $ 1,426,708.83 ..................
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Aktipis/
Manzo
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services — November, 2012
- $2,438.73 (FY 12 — YTD - $99,979.07)
2) Holland & Knight LLP — Legal Services — November, 2012 - $29,249.46
(FYI 2 — YTD - $196,291.64)
TOTAL LEGAL BILLS PAID FOR 2012 - $426,345.65
3) Vian Construction — Payout #6 — 2012 Water Main Project - $162,755.33
4) J.A. Johnson Paving Co. — Payout #4 & Final — 2012 Paving Project - $20,321.87
5) DuPage Water Commission - October, 2012 - $245,200.82
B. Approval of Payroll for Pay Period Ending November 24, 2012 - $611,333.37.........
C. Community Development Referrals
Aktipis/
Manzo
1) Referral —Village of Oak Brook —Text Amendment to the Zoning Ordinance- Cannabis
Dispensaries and Related Facilities .................................................................... ............................... Moy
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Fire Station 2— Heating, Ventilations, and Air Conditioning Replacement ....... ............................... Wolin
E. Budget Adjustments
1) Sports Core Department ..................................................................................... ............................... Manzo/
Yusuf
2) Fire Department
F. Ordinances & Resolutions
1) ORDINANCE 2012- BU -SC -S -1358, An Ordinance Authorizing a Loan to the Sports Core Manzo/
Fund........................................................................................................ ............................... Yusuf
2) ORDINANCE 2012- TX -UT -G -987, An Ordinance Further Amending Ordinance G -470 Aktipis/
Establishing a Utility Tax Within the Village of Oak Brook, Illinois ................ ............................... Manzo
3) RESOLUTION 2012- VC- DOCIMG- AG -EX -R -1219, A Resolution Accepting a Proposal and
Authorizing the Execution of an Agreement with Microsystems, Inc. for Document Imaging,
Storage, and Destruction Services ...................................................................... ............................... Aktipis
4) ORDINANCE 2012- ZO- V -EX -S -1360, An Ordinance Granting Variations from Certain
Provisions of Sections 13 -11 -10 and 13 -14 of the Title 13 ( "Zoning Regulations ") of the Village
of Oak Brook Relative to Wall Signs for the Properties at 2200 and 2222 Kensington Court in
the Village of Oak Brook, Illinois ...................................................................... ............................... Moy
5) RESOLUTION 2012- ENG- STRTS- AG -EX -R -1216, A Resolution Approving and Authorizing
a Professional Services Agreement By and Between the Village of Oak Brook and Christopher
B. Burke Engineering, LTD for Design Services Related to the 2013 Street Improvement Wolin
Project........ . ... . ............................. .... ...... ... . ......... . ............................ ....... . .......... I......................
6) RESOLUTION 2012- GL- HB30 -R -1217, A Resolution Regarding Zoning Restrictions on
Cannabis Dispensaries and Related Facilities ......................... - ............................................. ........... Moy
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7) RESOLUTION 2012 - ITECH - GIS- AG -EX -R -1218, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement By and Between the
Village of Oak Brook and Municipal GIS Partners, Inc. to Provide GIS Support Services .............. Zannis
G. Scavenger License ..................................................................................................... ............................... Lalmalani
H. Monthly Treasurer's Report — October 31, 2012 ....................................................... ............................... Aktipis/
Manzo
1. Year End Bill Payment .............................................................................................. ............................... Aktipis/
Manor
J. Automated Meter Reading System — System Monitoring and Hardware, Software Maintenance
Agreement Automatic Renewal ................................................................................. ............................... Wolin
8. ITEMS REMOVED FROM CONSENT AGENDA
9. BOARD & COMMISSION RECOMMENDATIONS —NONE AT THIS TIME
10. UNFINISHED BUSINESS
A. Village of Oak Brook -Cemetery Regulations —Text Amendment ......................... ............................... Moy
IL ACTIVE BUSINESS
A. Confirmation of Appointments —NONE AT THIS TIME
B. Ordinances & Resolutions
1) ORDINANCE 2012- BU -EX -S -1357, An Ordinance Adopting the Budget of the Village of Oak Aktipis/
Brookfor 2013 ................................................................................................... ............................... Manzo
2) RESOLUTION 2012 -PED- ACCESS- AG -EX -R -1220, A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and
Hitchcock Design Group for Design Services Related to the Pedestrian Access Project .................. Zannis
3) ORDINANCE 2012 -PSTN- COMP - SAP -EX -S -1359, An Ordinance Approving the 2013
Position Classification, Salary Plan, and Salary Administration Policy for Employees of the
Village of Oak Brook, Illinois and ORDINANCE 2012- PL- PD -FD -G -988, An Ordinance Wolin/
Amending the Oak Brook Village Code to Set Special Detail Rates for Police and Fire Services ... Zannis
C. Award of Contracts —NONE AT THIS TIME
12. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
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13, ADJOURN TO CLOSED SESSION For the purpose of discussing (1) Collective Negotiating Matters,
(2) the compensation, discipline, performance, or dismissal of specific employees of the public body, (3)
criminal investigations, when discussed by a public body and (4) minutes of meetings lawfully closed
under this act matters pursuant to Section 2c(2), 2c(I ), 2c(14), and Section 2c(21) of the Illinois Open
Meetings Act, respectively
14. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at (630) 368 -5022
or for TDD response (630) 990 -2131 as soon as possible before the meeting date.
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