Final Action - 09/26/2017 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
September 26, 2017
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER ................................................................................................................................ 7:02 p.m.
2. ROLL CALL ................................................................................................................................ All Present
3. PRESIDENT’S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Meeting Minutes of September 12, 2017 .............................................................................. Approved
B. Regular Board of Trustees Meeting of September 12, 2017 .............................................................. Approved
w/amndnts
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending September 21, 2017 - $1,350,473.24 ..................................... Authorized
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – August 2017
- $8,500.00 (FY17 – YTD - $128,000.84) ...................................................................................
Authorized
2) Clark, Baird, Smith, LLP – Legal Services – August 2017 - $552.50 (FY17 – YTD -
$9,166.25) ................................................................................................................................
Authorized
TOTAL LEGAL BUDGET FOR 2017 IS $293,100 - TOTAL LEGAL BILLS PAID FOR
2017- YTD - $179,742.90
3) DuPage Convention & Visitors Bureau – Co-op Advertising – June – August 2017 -
$ 57,796.27 ................................................................................................................................
Authorized
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2017 IS
$344,460.00 – TOTAL PAID FOR 2017 – YTD - $118,438.77
4) Paramedic Services of Illinois, Inc. – Services Rendered – September 2017 - $43,009.00 ......... Authorized
5) DuPage Water Commission – Operation and Maintenance Costs – August 2017 -
$581,422.72 ................................................................................................................................
Removed
6) IRMA – August Deductible - $22,103.07 .................................................................................... Authorized
7) J.A. Johnson Paving Co. – Job #1610 – Final 09/11/17 - $120,015.52 ........................................ Authorized
RG
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8) Christopher B. Burke Engineering, Ltd. – York Road Resurfacing Project Phase III -
Professional Services from July 30, 2017 to August 26, 2017- $21,417.40 ................................
Authorized
9) Health Care Services Corporation – BCBS – HMO Illinois – 10/01/17 to 11/01/17 -
$33,010.09 ................................................................................................................................
Authorized
10) Airport Electric – BGC Electrical Upgrade – September 2017 - $131,659.72 ............................. Authorized
B. Approval of Payroll for Pay Period Ending September 9, 2017 – 782,507.82 .................................. Approved
C. Ordinances & Resolutions
1) RESOLUTION 2017-BSLMUSEUM-CNTRCT-R-1667, A Resolution Approving and
Authorizing the Award and Execution of a Contract for the Oak Brook Heritage Center
Masonry Restoration Project By and Between the Village of Oak brook and Reef Services of
Illinois ................................................................................................................................
Removed in
VP Comments
2) ORDINANCE 2017-ZO-SU-EX-S-1508, An Ordinance Amending an Existing Special Use
Permit Relating to the Oak Brook Park District’s Master Plan for the Property Located at
1300-1500 Forest Gate Road .......................................................................................................
Removed
3) ORDINANCE 2017-ZO-TA-G-1112, An Ordinance Approving a Text Amendment to
Chapter 7 of the Zoning Ordinance of the Village of Oak Brook, Illinois Regarding the
Permitted and Special Uses in the B-2 District ............................................................................
Approved
4) ORDINANCE 2017-LY-EX-S-1509, An Ordinance Adopting a Revision to the Collection
Management Policy for the Village of Oak Brook Public Library ..............................................
Removed
5) RESOLUTION 2017-ENG-AG-R-1666, A Resolution Authorizing the Execution of an
Amendment to the Agreement By and Between the Village and Engineering Resource
Associates, Inc. ............................................................................................................................
Removed
6) Resolution 2017-PW-SALT-PG-R-1665, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Village to Join in the State’s and DuPage
County’s Cooperative Purchasing Program for Deicer Salt .........................................................
Passed
D. Village of Oak Brook – Monthly Financial Reports – August 2017 ................................................. Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.5) DuPage Water Commission – Operation and Maintenance Costs – August 2017 -
$581,422.72 ................................................................................................................................
Authorized
6.C.2) ORDINANCE 2017-ZO-SU-EX-S-1508, An Ordinance Amending an Existing Special Use
Permit Relating to the Oak Brook Park District’s Master Plan for the Property Located at
1300-1500 Forest Gate Road ........................................................................................................
Approved as
Amended
6.C.4) ORDINANCE 2017-LY-EX-S-1509, An Ordinance Adopting a Revision to the Collection
Management Policy for the Village of Oak Brook Public Library
Passed
6.C.5) RESOLUTION 2017-ENG-AG-R-1666, A Resolution Authorizing the Execution of an
Amendment to the Agreement By and Between the Village and Engineering Resource
Associates, Inc. .............................................................................................................................
Passed
8. BOARD & COMMISSION RECOMMENDATIONS
A. Lizzadro Properties, LLC – 1220 Kensington Road – Planned Development ................................... Concurred
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9. UNFINISHED BUSINESS
A. Azavar Presentation ........................................................................................................................... Presented
B. Ordinances & Resolutions
1) RESOLUTION 2017-FI-MUN-TX-FEE-AUDIT-R-1662, A Resolution Approving a
Contingent Fee Professional Services Agreement Between the Village of Oak Brook and
Azavar Audit Solutions, Inc. to Perform a Municipal Audit Program .........................................
Deferred
2) RESOLUTION 2017-SL-D86-R-1664, A Resolution Opposing any Change in Hinsdale
Township High School District 86 School District Attendance Boundaries Impacting
Students Who Reside in Oak Brook and Encouraging the District 86 School Board to
Maintain Attendance Boundaries Keeping Oak Brook Students at Hinsdale Township High
School Central..............................................................................................................................
Passed
10. ACTIVE BUSINESS
A. Finance Discussion ............................................................................................................................ Discussed
B. 2017 Public Safety Pension Funding ................................................................................................. Discussed
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully
closed under this act, (2) the appointment, employment, compensation, discipline, performance or
dismissal of a specific employees or legal counsel for the public body , and (3) probable or imminent
litigation against or by the Village pursuant to 2(c)(21), 2(c)(1), and 2(c)11 of the Illinois Open
Meetings Act, respectively .........................................................................................................................
9:58 p.m.
13. ADJOURNMENT ................................................................................................................................ 11:38 p.m.