R-1665 - 09/26/2017 - PUBLIC WORKS - Resolutions Supporting Documents ITEM 6.C.6)
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK BR . K , BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
September 26, 2017
SUBJECT: Bulk Deicer Salt
FROM: Doug Patchin, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $40,596 (#363 Snow Removal)
RECOMMENDED MOTION: I move the Village Board approve Resolution R-
1665, and waive further bidding since the State of Illinois and DuPage County have
already conducted the bid process, and authorize staff to issue a purchase order to Morton
Salt, Inc. in the amount of$20,000 for 400 tons of deicer salt through the State of Illinois
Joint Purchasing Program, and issue a purchase order to Detroit Salt Company, in the
amount of $20,596 for 400 tons of deicer salt from DuPage County's competitive
bidding.
Backiround/History: For the past 20 plus years the village has purchased bulk deicer
salt through the State joint purchasing contract. We were limited to one (1) supplier
which, at times, caused availability and delivery issues. The last couple of years we split
our purchase quantities between the State joint purchasing contract and DuPage County's
competitive bidding, this split purchase gave us the opportunity to receive salt from two
(2) suppliers.
This upcoming season we are requesting 800 tons. We will split this purchase equally
between the State Joint Purchasing and DuPage County's competitive bidding process.
Recommendation:
Staff recommends the Village Board, authorize staff to issue purchase orders to Morton
Salt, Inc. and Detroit Salt Company, for the purchase of deicer salt for the 2017-2018
winter season.
BOT AGENDA Page 1 R6
RESOLUTION 2017-PW-SALT-PG-R-1665
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
VILLAGE TO JOIN IN THE STATE'S AND DUPAGE COUNTY'S COOPERATIVE PURCHASING
PROGRAM FOR DEICER SALT
WHEREAS, the 2017 budget includes $40,596 for the purchase of deicer salt("Salt's; and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, each year, both the State of Illinois and DuPage County, through their respective
cooperative purchasing programs, seek bids for municipalities to purchase Salt; and
WHEREAS, due to the purchasing power of the State and DuPage County, the Village can likely
obtain a better price if it purchase Salt through a purchasing cooperative program than if the Village
conducts its own bid process; and
WHEREAS, to participate in the State's purchasing cooperative, the Village must execute the
Joint Purchasing Requisition attached hereto as Exhibit A ("State Requisition Form"), which will
commit the Village to purchasing 400 tons of Salt from the vendor selected by the State; and
WHEREAS, to participate in the DuPage County joint purchase of Salt, the Village must execute
the DuPage County requisition form attached hereto as Exhibit B ("DuPage Requisition Form"), which
will commit the Village to purchase 400 tons of Salt from the vendor selected by DuPage County; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the State Requisition Form and DuPage Requisition Form;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of Salt are hereby waived in accordance with Section 1-7-4 of the Village
Code.
Section 3: Authorization to Execute Documentation. The Village Manager and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village the State
Requisition Form and the DuPage Requisition Form.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2017-PW-SALT-PG-R-1665
Approving the Purchase of
Deicer Salt
Page 2 of 4
APPROVED THIS 26th day of September, 2017.
Gopal G. Lalmalani
Village President
PASSED THIS 26th day of September, 2017.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2017-PW-SALT-PG-R-1665
Approving the Purchase of
Deicer Salt
Page 3 of 4
EXHIBIT A
State Requisition Form
Resolution 2017-PW-SALT-PG-R-1665
Approving the Purchase of
Deicer Salt
Page 4 of 4
EXHIBIT B
DuPage Requisition Form