S-1509 - 09/26/2017 - LIBRARY - Ordinances Supporting Documents ITEM 6.C.4)
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK BR , K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
September 26, 2017
SUBJECT: Library Collection Management Policy
FROM: Jacob Post, Head Librarian
BUDGET SOURCE/BUDGET IMPACT: None
RECOMMENDED MOTION: I move that the Village Board approve and pass
Ordinance S-1509, An Ordinance Adopting a Revision to the Collection Management
Policy for the Oak Brook Public Library.
Background/History:
The Library Collection Management Policy is reviewed and/or revised as needed by the
Head Librarian and Library Commission. It was most recently reviewed on July 18, 2017.
The Library Commission voted unanimously on July 18, 2017 to maintain the Collection
Management Policy with minimal clerical revisions.
Recommendation:
Staff recommends that the Village Board approve this Ordinance S-1509, An Ordinance
Adopting a Revision to the Collection Management Policy for the Oak Brook Public
Library.
RG
BOT AGENDA Page 1
ORDINANCE 2017-LY-EX-S-1509
AN ORDINANCE ADOPTING A REVISION TO THE
COLLECTION MANAGEMENT POLICY
FOR THE VILLAGE OF OAK BROOK PUBLIC LIBRARY
WHEREAS, the Head Librarian has prepared and recommended the attached revised Collection
Management Policy for the Village of Oak Brook Public Library(the"Library"); and
WHEREAS, the Village of Oak Brook Library Commission has reviewed this Collection
Management Policy and recommended that the Village Board approve the Collection Management Policy
for the Library; and
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: That the Collection Management Policy, a copy of which is attached hereto and
incorporated herein as Exhibit A, is hereby approved and adopted in its entirety superseding all prior
editions of the Village of Oak Brook Public Library Collection Management Policy.
Section 2: This ordinance shall be in full force and effect from and after its passage and approval
as required by law.
Section 3: All ordinances or parts thereof in conflict with the provisions of this ordinance be and
the same are hereby repealed to the extent of such conflict.
APPROVED THIS 26th day of September, 2017.
Gopal G. Lalmalani
Village President
PASSED THIS 26th day of September, 2017.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Ordinance 2017-LY-EX-S-1509
Collection Management Policy
Page 2 of 10
EXHIBIT A
OAK BROOK PUBLIC LIBRARY
COLLECTION MANAGEMENT POLICY
I. Statement of Purpose
This Collection Management Policy provides guidance to the Head Librarian and those that
select items at the Oak Brook Public Library and informs the public about the principles upon
which selection and retention of collection materials are based. This policy states goals and
indicates boundaries that assist librarians in selecting and withdrawing materials.
II. Criteria for Selection
The Oak Brook Public Library seeks to select, organize, preserve and provide materials which
satisfy the informational, educational, recreational, social, cultural and personal needs of its
community. As more materials are published or produced annually than can be economically or
practically added to the library's collections, collection managers must be selective and strive
toward excellence in collection management. Favorable reviews from reputable sources are
used by selectors to support the purchase of materials for addition to the library collections.
Additionally, the following factors will be taken into account when selecting materials:
• Expressed or anticipated needs within the community;
• Individual merit of the work, based on the following criteria:
1. The authority and reputation of the author/performer/producer of the work;
2. The scope of the work, its purpose and intended audience, timeliness,
accuracy, coverage and date of publication;
3. The work's significance relative to other works on the subject and to other
materials in the collection;
4. The quality and suitability of the format for library use;
5. Popular demand; and
6. Price
• Attempts shall be made to acquire materials listed in standard bibliographies and indexes.
• Needs and interests of civic groups, business and cultural organizations and cooperative
programs in the community are considered in the selection of materials.
• Materials which represent various religious, political and social points of view shall also be
considered.
• Requests for purchase may be made at Reference desks. A request does not constitute an
order to buy an item but alerts the selector for that area of the user's interest. The selector
will seek reviews and make a purchasing decision based on the Oak Brook Public Library's
criteria for selection set forth in this policy. Anonymous requests for purchases will not be
considered. A library user's requests and borrowing record will be kept confidential in
accordance with the Library Records Confidentiality Act (75 ILCS 70).
• Selection consideration will be given to the work as a whole. No work shall be excluded
because of specific passages or pieces taken out of context.
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Collection Management Policy
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III. Selection Responsibility
Ultimate responsibility for the selection of library materials and management of the Oak Brook
Public Library collections rests with the Head Librarian. The Head Librarian operates the Library
under the direction of the Village Manager and by the authority and within the policies adopted
by the Village of Oak Brook Board of Trustees as recommended by the Library Commission.
Collection management responsibility is shared in its execution by professional staff as
assigned by the Head Librarian. The Head Librarian is accountable to the Village Manager, the
Village Board of Trustees and the public for actual selections made by the staff, and therefore,
has the right to reject or recommend any materials contrary to the recommendations of the staff.
IV. Collection Parameters
A. Formats The Oak Brook Public Library (OBPL) has materials in the following
formats: books; serials; CDs; DVDs; eBooks as well as other electronic resources.
B. New Formats New formats are added to OBPL's collection when they are
affordable, accessible and deemed valuable by the profession.
C. Evaluation, Maintenance and Weeding The OBPL collection is organized
according to the Dewey Decimal Classification system. Collection evaluation is based on: the
material's usefulness to the community; frequency of use; availability of current materials and
physical constraints.
Librarians are responsible for weeding the areas of the collection for which they select.
Removal of materials through the weeding process is essential to establish and maintain the
quality of the collection. Materials are withdrawn when they are out-of-date, no longer of
interest, duplicated, worn or mutilated.
D. Disposal of Library Collection Materials The Head Librarian or his/her
designees determines whether an item may be sold, donated or recycled by its condition and
content.
V. Intellectual Freedom and Request for Reconsideration of Library Material
The Oak Brook Public Library endorses the American Library Association's Freedom to Read
statement and Freedom to View statement (attached as Appendices A and B).
Individuals who have complaints regarding materials in the collection, may complete the
"Request for Reconsideration of Library Materials" form (Appendix C). The Head Librarian and
Library Commissioners will discuss the reconsideration request at the next regularly scheduled
Commission meeting. The requester will be invited to this meeting to present his/her objections.
No challenged item will be removed from the collection before the Library Commission takes
action on the request. The Village Manager and the Village Board of Trustees will be informed
of any "Request for Reconsideration" and may participate in the Commission discussion. An
anonymous "Request for Reconsideration" will cause no action. The Library Commission will
determine the disposition of the challenged material by a majority vote of members present.
Ordinance 2017-LY-EX-S-1509
Collection Management Policy
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VI. Review of Collection Management Policy
This policy will be reviewed and/or revised biennially in consultation with the Library
Commission. This policy and all subsequent revisions are subject to approval by the Village of
Oak Brook Board of Trustees.
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Collection Management Policy
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Appendix A
American Library Association
Freedom to Read Statement
The freedom to read is essential to our democracy. It is continuously under attack. Private
groups and public authorities in various parts of the country are working to remove or limit
access to reading materials, to censor content in schools, to label "controversial" views, to
distribute lists of"objectionable" books or authors, and to purge libraries. These actions
apparently rise from a view that our national tradition of free expression is no longer valid; that
censorship and suppression are needed to counter threats to safety or national security, as well
as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to
reading and as librarians and publishers responsible for disseminating ideas, wish to assert the
public interest in the preservation of the freedom to read.
Most attempts at suppression rest on a denial of the fundamental premise of democracy: that
the ordinary individual, by exercising critical judgment, will select the good and reject the bad.
We trust Americans to recognize propaganda and misinformation, and to make their own
decisions about what they read and believe. We do not believe they are prepared to sacrifice
their heritage of a free press in order to be "protected" against what others think may be bad for
them. We believe they still favor free enterprise in ideas and expression.
These efforts at suppression are related to a larger pattern of pressures being brought against
education, the press, art and images, films, broadcast media, and the Internet. The problem is
not only one of actual censorship. The shadow of fear cast by these pressures leads, we
suspect, to an even larger voluntary curtailment of expression by those who seek to avoid
controversy or unwelcome scrutiny by government officials.
Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet
suppression is never more dangerous than in such a time of social tension. Freedom has given
the United States the elasticity to endure strain. Freedom keeps open the path of novel and
creative solutions, and enables change to come by choice. Every silencing of a heresy, every
enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves
it the less able to deal with controversy and difference.
Now as always in our history, reading is among our greatest freedoms. The freedom to read and
write is almost the only means for making generally available ideas or manners of expression
that can initially command only a small audience. The written word is the natural medium for the
new idea and the untried voice from which come the original contributions to social growth. It is
essential to the extended discussion that serious thought requires, and to the accumulation of
knowledge and ideas into organized collections.
We believe that free communication is essential to the preservation of a free society and a
creative culture. We believe that these pressures toward conformity present the danger of
limiting the range and variety of inquiry and expression on which our democracy and our culture
depend. We believe that every American community must jealously guard the freedom to
publish and to circulate, in order to preserve its own freedom to read. We believe that publishers
and librarians have a profound responsibility to give validity to that freedom to read by making it
possible for the readers to choose freely from a variety of offerings.
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The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand
firm on these constitutional guarantees of essential rights and will exercise the responsibilities
that accompany these rights.
We therefore affirm these propositions:
1. It is in the public interest for publishers and librarians to make available the widest
diversity of views and expressions, including those that are unorthodox, unpopular, or
considered dangerous by the majority.
Creative thought is by definition new, and what is new is different. The bearer of every
new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt
to maintain themselves in power by the ruthless suppression of any concept that
challenges the established orthodoxy. The power of a democratic system to adapt to
change is vastly strengthened by the freedom of its citizens to choose widely from
among conflicting opinions offered freely to them. To stifle every nonconformist idea at
birth would mark the end of the democratic process. Furthermore, only through the
constant activity of weighing and selecting can the democratic mind attain the strength
demanded by times like these. We need to know not only what we believe but why we
believe it.
2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation
they make available. It would conflict with the public interest for them to establish their
own political, moral, or aesthetic views as a standard for determining what should be
published or circulated.
Publishers and librarians serve the educational process by helping to make available
knowledge and ideas required for the growth of the mind and the increase of learning.
They do not foster education by imposing as mentors the patterns of their own thought.
The people should have the freedom to read and consider a broader range of ideas than
those that may be held by any single librarian or publisher or government or church. It is
wrong that what one can read should be confined to what another thinks proper.
3. It is contrary to the public interest for publishers or librarians to bar access to writings on
the basis of the personal history or political affiliations of the author.
No art or literature can flourish if it is to be measured by the political views or private
lives of its creators. No society of free people can flourish that draws up lists of writers to
whom it will not listen, whatever they may have to say.
4. There is no place in our society for efforts to coerce the taste of others, to confine adults
to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers
to achieve artistic expression.
To some, much of modern expression is shocking. But is not much of life itself shocking?
We cut off literature at the source if we prevent writers from dealing with the stuff of life.
Parents and teachers have a responsibility to prepare the young to meet the diversity of
experiences in life to which they will be exposed, as they have a responsibility to help
them learn to think critically for themselves. These are affirmative responsibilities, not to
be discharged simply by preventing them from reading works for which they are not yet
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Collection Management Policy
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prepared. In these matters values differ, and values cannot be legislated; nor can
machinery be devised that will suit the demands of one group without limiting the
freedom of others.
5. It is not in the public interest to force a reader to accept the prejudgment of a label
characterizing any expression or its author as subversive or dangerous.
The ideal of labeling presupposes the existence of individuals or groups with wisdom to
determine by authority what is good or bad for others. It presupposes that individuals
must be directed in making up their minds about the ideas they examine. But Americans
do not need others to do their thinking for them.
6. It is the responsibility of publishers and librarians, as guardians of the people's freedom
to read, to contest encroachments upon that freedom by individuals or groups seeking to
impose their own standards or tastes upon the community at large; and by the
government whenever it seeks to reduce or deny public access to public information.
It is inevitable in the give and take of the democratic process that the political, the moral,
or the aesthetic concepts of an individual or group will occasionally collide with those of
another individual or group. In a free society individuals are free to determine for
themselves what they wish to read, and each group is free to determine what it will
recommend to its freely associated members. But no group has the right to take the law
into its own hands, and to impose its own concept of politics or morality upon other
members of a democratic society. Freedom is no freedom if it is accorded only to the
accepted and the inoffensive. Further, democratic societies are more safe, free, and
creative when the free flow of public information is not restricted by governmental
prerogative or self-censorship.
7. It is the responsibility of publishers and librarians to give full meaning to the freedom to
read by providing books that enrich the quality and diversity of thought and expression.
By the exercise of this affirmative responsibility, they can demonstrate that the answer to
a "bad"book is a good one, the answer to a "bad"idea is a good one.
The freedom to read is of little consequence when the reader cannot obtain matter fit for
that reader's purpose. What is needed is not only the absence of restraint, but the
positive provision of opportunity for the people to read the best that has been thought
and said. Books are the major channel by which the intellectual inheritance is handed
down, and the principal means of its testing and growth. The defense of the freedom to
read requires of all publishers and librarians the utmost of their faculties, and deserves
of all Americans the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake out a
lofty claim for the value of the written word. We do so because we believe that it is possessed of
enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the
application of these propositions may mean the dissemination of ideas and manners of
expression that are repugnant to many persons. We do not state these propositions in the
comfortable belief that what people read is unimportant. We believe rather that what people
read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal
to a democratic society. Freedom itself is a dangerous way of life, but it is ours.
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This statement was originally issued in May of 1953 by the Westchester Conference of the
American Library Association and the American Book Publishers Council, which in 1970
consolidated with the American Educational Publishers Institute to become the Association of
American Publishers.
Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read
Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.
A Joint Statement by:
American Library Association
Association of American Publishers
Subsequently endorsed by:
American Booksellers Foundation for Free Expression
The Association of American University Presses, Inc.
The Children's Book Council
Freedom to Read Foundation
National Association of College Stores
National Coalition Against Censorship
National Council of Teachers of English
The Thomas Jefferson Center for the Protection of Free Expression
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Appendix B
American Library Association
Freedom to View Statement
The Freedom to View, along with the freedom to speak, to hear, and to read, is protected by the
First Amendment to the Constitution of the United States. In a free society, there is no place for
censorship of any medium of expression. Therefore these principles are affirmed:
1. To provide the broadest access to film, video, and other audiovisual materials because
they are a means for the communication of ideas. Liberty of circulation is essential to insure the
constitutional guarantee of freedom of expression.
2. To protect the confidentiality of all individuals and institutions using film, video, and other
audiovisual materials.
3. To provide film, video, and other audiovisual materials which represent a diversity of
views and expression. Selection of a work does not constitute or imply agreement with or
approval of content.
4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film,
video, and other audiovisual materials on the basis or the moral, religious, or political beliefs of
the producer or filmmaker or on the basis of controversial content.
5. To contest vigorously, by all lawful means, every encroachment upon the public's
freedom to view.
This statement was originally drafted by the Freedom to View Committee of the American Film
and Video Association (formerly the Educational Film Library Association) and was adopted by
the AFVA Board of Directors in February 1979. This statement was updated and approved by
the AFVA Board of Directors in 1989.
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Appendix C
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL
Type of Material: _Book _Periodical —Audio-book _Music CD _DVD _Other
Title
Author/Performer
Publisher
Request initiated by:
Name
Address
Street Address Village State Telephone
1. To what in the work do you object? (Please be specific. Cite pages/sections.)
2. Did you read/listen to/view the entire work? If no, which parts?
3. Are there good features about this material? What are they?
4. What do you believe is the theme of this work?
5. What do you feel might be the result of reading/listening/viewing this work?
6. For what age group would you recommend this material?
7. Are you aware of judgments of this work by literary critics?
8. What would you like your library to do about this work?
9. Is there a specific title of equal literary or artistic quality you recommend that would convey as valuable
a picture and perspective of the subject treated?
Signature of Requestor Date