Agenda - 12/14/2004 - Board of TrusteesC0UN'T
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
I /- OAK B ROO K ROAD
OAK BROOK, ILLINOIS
630 - 990 -3000
SPECIAL BOARD OF TRUSTEES MEETING - PUBLIC HEARING
TUESDAY, DECEMBER 14, 2004
7:15 P.M.
1 CALL TO ORDER
2. ROLL CALL
3 PUBLIC HEARING — PROPOSED 2005 MUNICIPAL BUDGET
4 ADJOURNMENT
REGULAR MEETING
TUESDAY, DECEMBER 14, 2004
7:30 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. RESIDENTNISITOR COMMENT
A. Oath of Office — Edward Nielsen, Board of Fire and Police Commissioners
B Prairie State Games — Maureen Moore
4 APPROVAL OF MINUTES
5. CONSENT AGENDA-
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda
A Accounts Payable for Period Ending December 10, 2004 - $426,193.80
Significant Items included in Above
1) Kubiesa, Spiroff, Gosselar & Acker, P.C. — Legal Services for Month of September —
$16, 128.50 - Continued from November 23, 2004
2) James J. Benes and Associates, Inc. — Payout #2 — 2005 Paving Project - $12,968.56
3) Civiltech Engineering, Inc — Payout #14 — York/Harger Bike Trail Phase III - $17,406 45
4) James D. Fiala Paving Company— Payout # 7 - 2004 Paving Project - $14,129.39
B. Approval of Payroll
1) Pay Period Ending November 20, 2004 - $570,117.13
2) Pay Period Ending December 4, 2004 - $607,502.90
C. Community Development Referrals
1) 3404 Adams Road - Variation
2) Oak Brook Promenade — 3001, 3003 and 3121 Butterfield Road — Map Amendment, Text
Amendments, Special Uses, Variations and Plat of Consolidation — Presentation by Petitioner
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Microfilm/Electronic Scanning
2) Golf Cart Fleet
E. Authorization to Hire, Promote or Reassign Duties of Village Employees
1) Part-time Reference Librarian
F. Budget Adjustments
G. Oakland Subdivision — Reduction in Subdivision Security
H. An Ordinance Authorizing the Sale of Certain Items of Personal Property Owned by the Village of
Oak Brook — Fire Pumper 911
I Ratification of Expense - Davey Tree Service — Emergency Tree Limb Removal - $13,935.95
J. Change Order # 4 - James D Fiala Paving Company — $5,780 00 — 2004 Paving Project - Revised
Total Contract Amount $944,547.39
K Fire Department Promotions
L. An Ordinance Amending Title I (Administration) of the Village Code of the Village of Oak Brook
with Respect to the Responsibilities, Duties and Authority of the Village Manager
6. ITEMS REMOVED FROM CONSENT AGENDA
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7. BOARD & COMMISSION RECOMMENDATIONS
A Reflection Circle Subdivision — Preliminary Plat
8 UNFINISHED BUSINESS
A Confirmation of Appointments
B. Ordinances & Resolutions
1) An Ordinance Adopting the Budget of the Village of Oak Brook for 2005
2) An Ordinance Requiring that the Official Record of a "Special Meeting" Called for the Purpose
of Discussing a Matter Being Litigated Amongst the Corporate Authorities of the Village of
Oak Brook be a Verbatim Transcript of the Meeting.
C. Award of Contracts
1) Replacement Ambulance Unit #915
9. NEW BUSINESS
A. Confirmation of Appointments
B. Ordinances & Resolutions
1) An Ordinance Approving the 2005 Salary Plan and an Amendment to the Salary Administration
Policy for Non - represented Employees of the Village of Oak Brook, Illinois
2) An Ordinance Requiring That All Direct and Indirect Costs Associated with Litigation
Instituted Amongst the Corporate Authorities be Tracked as a Line Item from the Date of the
Initiation of the Litigation Until its Termination
3) An Ordinance Amending Section 8 -5 -2 (Fees and Charges) of Chapter 5 (Fees, Charges and
Bonds) of Title 8 (Public Works) and Section 9 -7 -8 (Permit Fees) of Chapter 7 (Storm Water
Management Permits) of Title 9 (Storm Water, Floodplain, and Sedimentation and Erosion
Control Regulations) of the Village Code of the Village of Oak Brook.
4) An Ordinance Amending Certain Sections of Titles 1, 8 and 9 of the Village Code of the Village
of Oak Brook, Illinois Relative to Waiver of Fees
C. Award of Contracts
1) Fire and Police Department Radio Receivers
2) Golf Maintenance Equipment Lift
D Authorization to Purchase
E Issuance of 2005 Scavenger /Solid Waste Hauler Licenses
F Amendment to Title 1 of the Village Code — Chapter 14 - Fees
10. INFORMATION & UPDATES
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A. Village President
B Village Manager
C. Village Clerk
11. ADJOURN TO CLOSED MEETING for the purpose of setting of a price for sale or lease of property
owned by the public body.
12. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact Jeffrey Moline, Assistant Village Manager, at (630) 990 -5738 as
soon as possible before the meeting date.