Loading...
Minutes - 09/12/2017 - Board of Trustees -amendedVILLAGE OF OAK BROOK MINUTES Page 1 of 10 REGULAR MEETING OF SEPTEMBER 12, 2017 MINUTES OF THE SEPTEMBER 12, 2017 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS AMENDED ON OCTOBER 10, 2017 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:09 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Trustee Asif Yusuf ABSENT: None IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village Attorney Keri-Lyn Krafthefer, Public Works Director Doug Patchin, Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss, Head Librarian Jacob Post, Bath & Tennis Club Manager Chris Thompson, Golf Club Superintendent / Manager Sean Creed, Development Services Director Tony Budzikowski 3. PRESIDENT’S OPENING COMMENTS President Lalmalani mentioned the recent passing of former Sergeant Mary Jo Nugent. He then discussed the last polo match, and Village Clerk Pruss read a Proclamation honoring the Wales Polo Team. President Lalmalani talked about the Healing Fields display honoring those who perished in the 9/11 attacks. Police Chief Kruger thanked the Board and the community for supporting the Healing Fields endeavor and events. Fire Chief Liss thanked everyone for their support of the 9/11 anniversary ceremony. President Lalmalani brought up the Hinsdale Township High School District 86 overcrowding issue. He requested that the Village Attorney draft a resolution in support of maintaining the current boundaries. Comments were made by Trustees. Next, President Lalmalani remarked on a recent Homeowners Association Presidents’ meeting. He congratulated former Trustee Jeff Kennedy on his receipt of Indiana University Mauer School of Law Distinguished Service Award. 4. RESIDENT/VISITOR COMMENT Resident-Rich Allison congratulated the Chiefs and their staff for the Healing Fields events. Residents Yusuf Ahmed, Dr. Ruta Rao, Leo Danielides, Keith Carlson and Tom Mullins spoke VILLAGE OF OAK BROOK MINUTES Page 2 of 10 REGULAR MEETING OF SEPTEMBER 12, 2017 in support of the Central Park improvements. Resident Nicole Javell talked about the District 86 issues and also the Central Park improvements. 5. APPROVAL OF MINUTES A. Regular Executive Meeting Minutes of May 23, 2017 Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Executive Minutes of the Regular Meeting of May 23, 2017. VOICE VOTE: Motion carried. B. Special Executive Meeting Minutes of June 6, 2017 Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Executive Minutes of the Special Meeting of June 6, 2017. VOICE VOTE: Motion carried. C. Regular Board of Trustees Meeting Minutes of August 8, 2017 Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Regular Meeting Minutes of August 8, 2017. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for: Period Ending August 17, 2017 - $1,350,630.84 Period Ending September 7, 2017 - $769,491.81 Significant Items included in Above: 1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – July 2017 - $8,500.00 (FY17 – YTD - $119,500.84) 2) Rathje Woodward, LLC - Legal Services - July 2017 - $3,333.33 (FY17 – YTD - $23,333.31) 3) Clark, Baird, Smith, LLP – Legal Services – July 2017 - $4,047.50 (FY17 – YTD - $8,613.75) TOTAL LEGAL BUDGET FOR 2017 IS $293,100 - TOTAL LEGAL BILLS PAID FOR 2017- YTD - $170,690.40 4) Civiltech Engineering Inc. – North York Rd/Harger Rd Intersection – Professional Services – July 2017 - $30,959.54 5) Health Care Services Corporation – BCBS – HMO Illinois – September 2017 - $30,855.41 6) Health Care Services Corporation – BCBS – PPO – July 2017 - $328,146.35 7) Health Care Services Corporation – BCBS – PPO – August 2017 - #240,202.90 8) Paramedic Services of Illinois, Inc. – August 2017 - $43,009.00 9) Treasurer, State of Illinois – 35th Street/St Paschal Dr – Construction Cost – August VILLAGE OF OAK BROOK MINUTES Page 3 of 10 REGULAR MEETING OF SEPTEMBER 12, 2017 2017 - $179,074.08 10) Tyler Technologies, Inc – Software Licenses – September 2017 through September 2018 - $52,752.47 11) CDW Government Inc. – Microsoft Software Update 2016 – September 2017 - $41,716.40 12) DuPage Water Commission – July 2017 - $577,465.04 B. Approval of Payroll for: 1) Pay Period Ending August 12, 2017 - $746,764.68 2) Pay Period Ending August 26, 2017 - $695,071.46 C. Community Development Referrals 1) 1900 Spring Road – Text Amendment 2) 1900 Spring Road – Preliminary and Final Plats of Subdivision 3) 2100-2122 York Road – Amend Special Use Permit S-1183 for Senior Housing Development 4) 2055 Clearwater Drive – Zoning Variations for Senior Housing Development D. Budget Adjustments 1) Golf Club General Operation to Golf Learning & Practice and Golf Course Maintenance E. Ordinances & Resolutions 1) ORDINANCE 2017-LC-AL-G-1109, An Ordinance Amending Title 4, Chapter 1, Section 8a of the Village Code of the Village of Oak Brook, Illinois by Decreasing by One to Zero the Number of Authorized Class K Liquor Licenses (Starbucks) 2) ORDINANCE 2017-LC-AL-G-1110, An Ordinance Amending Title 4, Chapter 1, Section 8a of the Village Code of the Village of Oak Brook, Illinois by Decreasing by One to Thirteen the Number of Authorized Class B Liquor Licenses (Jinal Gift Shop) 3) ORDINANCE 2017-LC-AL-G-1111, An Ordinance Amending Title 4, Chapter 1, Section 8a of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-four the Number of Authorized Class A-1 Liquor Licenses (Rock Sugar) 4) RESOLUTION 2017-FD-PG-EQ-R-1659, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of a Monitor/Defibrillator VILLAGE OF OAK BROOK MINUTES Page 4 of 10 REGULAR MEETING OF SEPTEMBER 12, 2017 5) ORDINANCE 2017-PP-S-1503, An Ordinance Authorizing the Sale through Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook 6) Resolution 2017-PW-PG-R-1661, A Resolution Approving the Waiver Of Competitive Bidding and Authorizing the Purchase of A Skid Steer Loader F. Village of Oak Brook – Monthly Financial Report – July 2017 G. Reject and Re-Bid West Wing Carpet Removal and Replacement Project Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda and authorize all the expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 7. ITEMS REMOVED FROM THE CONSENT AGENDA - None 8. BOARD & COMMISSION RECOMMENDATIONS A) Oakbrook Center – Text Amendment – B2 Permitted and Special Uses Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board concur with the recommendations from the Plan Commission and Zoning Board to approve the requested text amendments to the permitted and special uses in the B-2 District as modified by the Plan Commission and Zoning Board, subject to the Adoption of an Ordinance necessary to grant the requested Text Amendment which Ordinance the Village Attorney shall by this motion be directed to prepare for consideration at the September 26, 2017 Board of Trustees meeting. Trustee Baar explained the purpose of this text amendment. Trustee Tiesenga offered an amendment to strike the comedy club. Ben Freeman, of General Growth Properties, came to the podium and stated that they are open to the amendment. Motion by Trustee Baar, seconded by Trustee Cuevas, that the fore-mentioned Motion include the elimination of the comedy club in that Motion. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. B) Oak Brook Park District – 1300-1500 Forest Gate Road – Special Use – Revised Master Plan – Amend Ordinance S-1335 Subject to the Confirmation of the Applicant VILLAGE OF OAK BROOK MINUTES Page 5 of 10 REGULAR MEETING OF SEPTEMBER 12, 2017 Motion by Trustee Baar, seconded by Trustee Manzo, move that the Village Board: A. Concur with the recommendation from the Plan Commission to approve the requested special use amendment subject to the following conditions: 1. To comply with all other applicable rules and ordinances of the Village of Oak Brook. 2. The approval does not include any revisions to Ordinance S-1403, which is to remain in full force and effect, noting that all ball field lighting is to remain in compliance with that approved ordinance. 3. Add the provision “Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance requirements at the time of building permit application except as specifically varied or waived; and 4. Subject to the Adoption of an Ordinance necessary to grant the requested Text Amendment which Ordinance the Village Attorney shall by this motion be directed to prepare for consideration at the September 26, 2017 5. Board of Trustees meeting. 6. Since the Zoning Board has recommended denial of this case, a super majority of the Board will be required for approval. Park District Board President Sharon Knitter discussed the master vision for the proposed Central Park improvements. Park District Board Commissioner Kevin Tan discussed the existing conditions and master vision, in regard to the lighting. Resident Angela Bowe spoke in favor of the universal playground and Resident Bobbi Kaminski spoke on behalf of the senior center included in the master plan. Forest Gate Homes Association Director Tom Cygan stated that this is not a little league issue, and expressed opposition to the revised Central Park plan. Forest Gate Homeowners Association Board Member Ernie Karas discussed the lighting issues at the Park District. Forest Gate Homeowners Association Board Member Bob Aprati spoke in opposition to the lighting improvements on Field 1. Forest Gate Homeowners Association Board President Walt Barber spoke in opposition to the revised Central Park plan. Residents Judy Lucas, Marc Iozzo and Marcos Lopez spoke in favor of improvements to the ball fields. Resident Anthony Hui spoke in favor of the Central Park improvements. Resident George Huber discussed the lighting issues. Comments were offered by the Board. Motion by Trustee Manzo, seconded by Trustee Tiesenga, to amend the Motion to approve it excluding Field 1 so an agreement may be reached between the Park District, Forest Gate and the Village. ROLL CALL VOTE: Ayes: 2 – Trustees Manzo, Tiesenga Nays: 4 – Trustees Baar, Cuevas, Saiyed, Yusuf Abstain: 0 – None Absent: 0 – None Motion failed. Discussion continued. Village Attorney Krafthefer clarified that four votes are needed from the Board, with the President not voting, to overturn the Zoning Board of Appeals’ (ZBA) denial of the Park District plan. Opinions were expressed in favor and opposition of overturning the denial by the ZBA. Al Savino, ZBA member, discussed the reasons for his motion to deny the Park District’s plan. Plan Commission Member Rahma Hassan spoke regarding the lighting VILLAGE OF OAK BROOK MINUTES Page 6 of 10 REGULAR MEETING OF SEPTEMBER 12, 2017 ordinance. Steve Adams, attorney for the Park District, addressed some of the comments made. Mr. Cygan and Walt Barber returned to the podium to reiterate their positions. Sharon Cygan talked about the lighting issues. ROLL CALL VOTE: Ayes: 4 – Trustees Baar, Cuevas, Saiyed, Yusuf Nays: 2 – Trustees Manzo, Tiesenga Abstain: 0 – None Absent: 0 – None Motion carried. C) Chicago Title Land Trust No. 11-12497 – 3622 York – Variations Motion by Trustee Baar, seconded by Trustee Manzo, move to concur with the recommendation of the Zoning Board of Appeals to deny the requested variations to Sections 13-3-3, 13-6B-3(A) of the Zoning Ordinance for the property at 3622 York Road in order to create a two lot subdivision and Section 13-6B-3(F)(2)(A) to permit a reduced setback on future lot 2. Attorney Mark Daniel came to podium to comment on this item in regard to the motion presented and the super majority requirement. Motion by Trustee Baar, seconded by Trustee Manzo, amended his previous Motion to overturn the recommendation of the Zoning Board of Appeals and to approve the requested variations to Sections 13-3-3, 13-6B-3(A) of the Zoning Ordinance for the property at 3622 York Road in order to create a two lot subdivision and Section 13-6B- 3(F)(2)(A) to permit a reduced setback on future lot 2. Resident Larry Herman provided a PowerPoint presentation in opposition to these requested variations and also Item 8.D. and water drainage issues. Resident Sam Girgis spoke in opposition to both Items. Attorney Scott Day came to the podium and provided clarification to Items 8.C. and 8.D. and the pond drainage issues. Residents Frank Scarpiniti, Ali Nili, Ed Cladek, ZBA Member Jeff Bulin, Michael Dralle, Rita Girgis, Mary Ann Clark, Norma Malave (for Grace Girgis), Kristin Hadden, and Natasha Scarpiniti spoke in opposition to the requested variations. Attorney Mark Daniel, John Romanelli, and Joe Abel came to the podium and discussed the property in question. Opinions were expressed by the Board. Village Attorney Krafthefer clarified that one vote is to grant the lot size variance, and the other vote is to grant the setback variance. Trustee Baar withdrew his previous Motions. Motion by Trustee Baar, seconded by Trustee Manzo, to grant the setback variation for the property at 3622 York Road. ROLL CALL VOTE: Ayes: 0 – None Nays: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Abstain: 0 – None Absent: 0 – None Motion failed. Motion by Trustee Baar, seconded by Trustee Manzo, to grant the Petitioners’ reduction VILLAGE OF OAK BROOK MINUTES Page 7 of 10 REGULAR MEETING OF SEPTEMBER 12, 2017 in the lot area variation for the property at 3622 York Road. ROLL CALL VOTE: Ayes: 2 – Trustees Cuevas, Yusuf Nays: 4 – Trustees Baar, Manzo, Saiyed, Tiesenga Abstain: 0 – None Absent: 0 – None Motion failed. D) Wennes Estates Subdivision – 3622 York Road - Final Plat Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board concur with the recommendation from the Plan Commission denying the proposed two-lot Final Plat of Subdivision for the property at 3622 York Road. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 9. UNFINISHED BUSINESS A. Ordinances & Resolutions 1) ORDINANCE 2017-LC-AL-G-1108, An Ordinance Amending Chapter 1 of Title 4 of the Village Code of the Village of Oak Brook, Illinois Regarding Spa, Nail Salon, or Beauty Salon Liquor Licenses (Class N) Village Manager Ginex discussed this agenda item. Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve this agenda item. Questions were addressed by Tom Haught, attorney for the salon. ROLL CALL VOTE: Ayes: 5 – Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf Nays: 1 – Trustee Manzo Abstain: 0 – None Absent: 0 – None Motion carried. 2) RESOLUTION 2017-GOLF-ARCH-ENG-AG-R-1663, A Resolution Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and Williams Architects, Ltd. for Architectural and Engineering Services at the Oak Brook Golf Club Motion by Trustee Baar, seconded by Trustee Saiyed, approve Resolution 2017- GOLFARCH-ENG-AG-R-1663, A Resolution Approving An Agreement Between William’s Architects and the Village of Oak Brook for Architectural and Engineering Services at the Oak Brook Golf Club upon approval of a budget amendment authorizing the expenditure and subject to attorney review and contract approval. VILLAGE OF OAK BROOK MINUTES Page 8 of 10 REGULAR MEETING OF SEPTEMBER 12, 2017 Village Manager Ginex explained this agenda item and the different options and stated that staff was recommending Option #2, and that a budget amendment would be need to be authorized. Resident Don Adler came to the podium and discussed having a Committee-of-the-Whole meeting regarding this project, and expressed his opinion regarding the golf surcharge fund. Comments were made by the Board members. Motion by Trustee Tiesenga, seconded by Trustee Manzo, to table this agenda item. ROLL CALL VOTE: Ayes: 4 – Trustees Manzo, Saiyed, Tiesenga, Yusuf Nays: 2 – Trustees Baar, Cuevas Abstain: 0 – None Absent: 0 – None Motion carried. President Lalmalani commented on the food and beverage areas of the golf clubhouse. Head Golf Professional Jeff Kawucha affirmed that about half of the golf memberships are residents, approximately 30% of residents are users of the golf course. Village Manager Ginex responded to comments made about the golf surcharge fund, and Finance Director Paprocki explained how the golf surcharges are part of the Sports Core Fund and clarified the monies available. 3) ORDINANCE 2017-BU-AMEND-S-1504, An Ordinance Authorizing an Amendment to the 2017 Budget (Option 1) ORDINANCE 2017-BU-AMEND-S-1505, An Ordinance Authorizing an Amendment to the 2017 Budget (Option 2) ORDINANCE 2017-BU-MEND-S-1506, An Ordinance Authorizing an Amendment to the 2017 Budget (Option 3) No discussion or action occurred regarding Ordinances S-1504, S-1505 and S-1506 above due to Resolution R-1663 being tabled. 10. ACTIVE BUSINESS A. Ordinances & Resolutions 1) Golf Surcharge Fund RESOLUTION 2017-FI-GOLF-FUND-R-1660, A Resolution to Create a New Fund for the Golf Surcharge Motion by Trustee Manzo, seconded by Trustee Yusuf, to approve this Resolution. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None VILLAGE OF OAK BROOK MINUTES Page 9 of 10 REGULAR MEETING OF SEPTEMBER 12, 2017 Motion carried. ORDINANCE 2017-BU-AMEND-S-1507, An Ordinance Authorizing an Amendment to the 2017 Budget Comments were made by Board members and Resident Don Adler. Motion by Trustee Manzo, seconded by Trustee Tiesenga, to approve this Ordinance. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 11. INFORMATION & UPDATES A. Village Manager Village Manager Ginex welcomed new Development Services Director Budzikowski. B. Village Clerk Village Clerk Pruss has nothing to report C. Trustees Trustee Tiesenga commented about the budget process. Trustee Manzo thanked the staff for staying during the entire meeting. He also remarked about the Park District master plan. Trustee Baar thanked the Chiefs and everyone involved for organizing/presenting the Healing Fields events. Trustee Saiyed recognized the golf course management. D. Village Attorney Krafthefer had nothing to report. E. Village President No comments were offered from Department Heads. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully closed under this act, and (2) appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body pursuant to 2(c)(21) and 2(c)(1) of the Illinois Open Meetings Act, respectively President Lalmalani postponed the Closed Session to the next meeting. 13. ADJOURNMENT VILLAGE OF OAK BROOK MINUTES Page 10 of 10 REGULAR MEETING OF SEPTEMBER 12, 2017 ATTEST: Charlotte K. Pruss /s/ Charlotte K. Pruss Village Clerk Motion by Trustee Yusuf, seconded by Trustee Saiyed, to adjourn the Regular Meeting of the Board of Trustees at 12:23 a.m. VOICE VOTE: Motion carried.