Minutes - 09/12/2017 - Board of Trustees (2)2.
VILLA(][0「OAK B ⅣIINUTES OF THE SEPTEMBER 12,2017
REGULAR MEETING OF THE PRESIDENT
AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS
AMENDED ON OCTOBER 10,2017
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:09 pm.
The Pledge of Allegiance was given.
ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo,
Moin Saiyed, Edward Tiesenga, Trustee Asif Yusuf
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village
Attorney Keri-Lyn Krafthefer, Public Works Director Doug Patchin, Information
Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss,
Head Librarian Jacob Post, Bath & Tennis Club Manager Chris Thompson, Golf
Club Superintendent / Manager Sean Creed, Development Services Director Tony
Budzikowski
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani mentioned the recent passing of former Sergeant Mary Jo Nugent. He then
discussed the last polo match, and Village Clerk Pruss read a Proclamation honoring the Wales
Polo Team. President Lalmalani talked about the Healing Fields display honoring those who
perished in the 9/l I attacks.
Police Chief Kruger thanked the Board and the community for supporting the Healing Fields
endeavor and events. Fire Chief Liss thanked everyone for their support of the 9/l I anniversary
ceremony.
President Lalmalani brought up the Hinsdale Township High School District 86 overcrowding
issue. He requested that the Village Attorney draft a resolution in support of maintaining the
current boundaries. Comments were made by Trustees.
Next, President Lalmalani remarked on a recent Homeowners Association Presidents' meeting.
He congratulated former Trustee Jeff Kennedy on his receipt of Indiana University Mauer
School of Law Distinguished Service Award.
4. RESIDENTNISITOR COMMENT
Resident-Rich Allison congratulated the Chiefs and their staff for the Healing Fields events.
Residents Yusuf Ahmed, Dr. Ruta Rao, Leo Danielides, Keith Carlson and Tom Mullins spoke
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in support of the Central Park improvements. Resident Nicole Javell talked about the District 86
issues and also the Central Park improvements.
5. APPROVAL OF MTNUTES
A. Regular Executive Meeting Minutes of May 23,2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Executive Minutes
of the Regular Meeting of May 23,2017. VOICE VOTE: Motion carried.
B. Special Executive Meeting Minutes of June 6,2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Executive Minutes
of the Special Meeting of June 6,2017. VOICE VOTE: Motion carried.
C. Regular Board of Trustees Meeting Minutes of August 8,2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Regular Meeting
Minutes of August 8,2017. VOICE VOTE: Motion carried.
6. CONSENTAGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for:
Period Ending August 17 ,2017 - $ I ,350,630.84
Period Ending September 7,2017 -$769,491.81
Significant Items included in Above:
l) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services - July
2017 - $8,500.00 (FYl7 - YTD - $l 19,500.84)
2) Rathje Woodward,LLC - Legal Services - July 2017 - $3,333.33 (FYl7 - YTD -
$23,333.31)
3) Clark, Baird, Smith, LLP - Legal Services - July 2017 - 94,047.50 (FYl7 - YTD -
$8,613.75)
TOTAL LEGAL BUDGET FOR 2017 IS $293,I00 - TOTAL LEGAL BILLS PAID
FOR 2017- YTD - $170,690.40
4) Civiltech Engineering Inc. - North York Rd/Harger Rd Intersection - Professional
Services - July 2017 - $30,959.54
5) Health Care Services Corporation - BCBS - HMO Illinois - Septernber 2017 -
$30,855.41
6) Health Care Services Corporation - BCBS - PPO - July 2017 - $328,146.35
7) Health Care Services Corporation - BCBS - PPO - August 2017 - #240,202.90
8) Paramedic Services of Illinois, Inc. - August 2017 - $43,009.00
9) Treasurer, State of lllinois - 35th Street/St Paschal Dr - Construction Cost - August
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2017 - $179,074.08
l0) Tyler Technologies, Inc - Software Licenses - Septernber 2017 through September
2018 - $52,752.47
I 1) CDW Government Inc. - Microsoft Software Update 2016 - September 2017 -
$41,716.40
12) DuPage Water Commission - July 2017 - $577,465.04
Approval of Payroll for:
l) Pay Period Ending August 12,2017 - 9746,764.68
2) Pay Period Ending August 26,2017 - 5695,071.46
Community Development Referrals
1900 Spring Road - Text Amendment
1900 Spring Road - Preliminary and Final Plats of Subdivision
2100-2122 York Road - Amend Special Use Permit S-1183 for Senior Housing
Development
4) 2055 Clearwater Drive - ZoningVariations for Senior Housing Development
D. Budget Adjustments
l) Golf Club General Operation to Golf Learning & Practice and Golf Course
Maintenance
E. Ordinances & Resolutions
ORDINANCE20IT-LC-AL-G-I109, An Ordinance Amending Title 4, Chapter l,
Section 8a of the Village Code of the Village of Oak Brook, Illinois by Decreasing by
One to Zero the Number of Authorized Class K Liquor Licenses (Starbucks)
ORDINANCE 2017-LC-AL-G-1 I 10, An Ordinance Amending Title 4, Chapter 1,
Section 8a of the Village Code of the Village of Oak Brook, Illinois by Decreasing by
One to Thirteen the Number of Authorized Class B Liquor Licenses (Jinal Gift Shop)
ORDINANCE20IT-LC-AL-G-1111, An Ordinance Amending Title 4, Chapter l,
Section 8a of the Village Code of the Village of Oak Brook, Illinois by Increasing by
One to Thirty-four the Number of Authorized Class A-l Liquor Licenses (Rock Sugar)
RESOLUTION 2017-FD-PG-EQ-R-1659, A Resolution Approving the Waiver of
Competitive Bidding and Authorizingthe Purchase of a Monitor/Defibrillator
B.
C.
2)
3)
∠I)
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5) ORDINANCE20IT-PP-S-1503, An Ordinance Authorizing the Sale through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned By the Village of Oak Brook
6) Resolution 2017-PW-PG-R-1661, A Resolution Approving the Waiver Of Competitive
Bidding and Authorizingthe Purchase of A Skid Steer Loader
F. Village of Oak Brook - Monthly Financial Report - July 2017
G. Reject and Re-Bid West Wing Carpet Removal and Replacement Project
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda and
authorize all the expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA - None
8. BOARD & COMMISSION RECOMMENDATIONS
A) Oakbrook Center - Text Amendment -B.2 Permitted and Special Uses
Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board concur with
the recommendations from the Plan Commission and Zonrng Board to approve the
requested text amendments to the permitted and special uses in the B-2 District as
modified by the Plan Commission and Zoning Board, subject to the Adoption of an
Ordinance necessary to grant the requested Text Amendment which Ordinance the
Vittage Attorney shatt by this motion be directed to prepare for consideration at the
September 261 2017 Board of Trustees meeting.
Trustee Baar explained the purpose of this text amendment. Trustee Tiesenga offered an
amendment to strike the comedy club. Ben Freeman, of General Growth Properties, came to the
podium and stated that they are open to the amendment.
Motion by Trustee Baar, seconded by Trustee Cuevas, that the fore-mentioned Motion
include the elimination of the comedy club in that Motion.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
B) Oak Brook Park District - 1300-1500 Forest Gate Road - Special Use - Revised
Master Plan - Amend Ordinance S-1335 Subject to the Confirmation of the Applicant
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Motion by Trustee Baar, seconded by Trustee Manzo, move that the Village Board:
A. Concur with the recommendation from the Plan Commission to approve the requested
special use amendment subject to the following conditions:
1. To comply with all other applicable rules and ordinances of the Village of Oak
Brook.
2. The approval does not include any revisions to Ordinance 5-1403, which is to
remain in full force and effect, noting that all ball field lighting is to remain in
compliance with that approved ordinance.
3. Add the provision "Notwithstanding the attached exhibits, the applicant shall meet
all Village Ordinance requirements at the time of building permit application
except as specifically varied or waivedl and
4. Subject to the Adoption of an Ordinance necessary to grant the requested Text
Amendment which Ordinance the Village Attorney shall by this motion be directed
to prepare for consideration at the September 2612017
5. Board of Trustees meeting.
6. Since the Zoning Board has recommended denial of this case, a super majority of
the Board will be required for approval.
Park District Board President Sharon Knitter discussed the master vision for the proposed
Central Park improvements. Park District Board Commissioner Kevin Tan discussed the
existing conditions and master vision, in regard to the lighting. Resident Angela Bowe spoke in
favor of the universal playground and Resident Bobbi Kaminski spoke on behalf of the senior
center included in the master plan. Forest Gate Homes Association Director Tom Cygan stated
that this is not a little league issue, and expressed opposition to the revised Central Park plan.
Forest Gate Homeowners Association Board Member Emie Karas discussed the lighting issues
at the Park District. Forest Gate Homeowners Association Board Member Bob Aprati spoke in
opposition to the lighting improvements on Field l. Forest Gate Homeowners Association
Board President Walt Barber spoke in opposition to the revised Central Park plan. Residents
Judy Lucas, Marc lozzo and Marcos Lopez spoke in favor of improvements to the ball fields.
Resident Anthony Hui spoke in favor of the Central Park improvements. Resident George
Huber discussed the lighting issues.
Comments were offered by the Board.
Motion by Trustee Manzo, seconded by Trustee Tiesenga, to amend the Motion to
approve it excluding Fietd 1 so an agreement may be reached between the Park District,
Forest Gate and the ViIIage.
ROLL CALL VOTE:
Ayes: 2 - Trustees Manzo, Tiesenga
Nays: 4 - Trustees Baar, Cuevas, Saiyed, Yusuf
Abstain: 0 - None
Absent: 0 - None
Motion failed.
Discussion continued. Village Attorney Krafthefer clarified that four votes are needed from the
Board, with the President not voting, to overturn the Zoning Board of Appeals' (ZBA) denial of
the Park District plan. Opinions were expressed in favor and opposition of overturning the
denial by the ZBA. Al Savino, ZBA member, discussed the reasons for his motion to deny the
Park District's plan. Plan Commission Member Rahma Hassan spoke regarding the lighting
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ordinance. Steve Adams, attorney for the Park District, addressed some of the comments made.
Mr. Cygan and Walt Barber retumed to the podium to reiterate their positions. Sharon Cygan
talked about the lighting issues.
ROLL CALL VOTE:
Ayes: 4 - Trustees Baar, Cuevas, Saiyed, Yusuf
Nays: 2 - Trustees Manzo, Tiesenga
Abstain: 0 - None
Absent: 0 - None
Motion carried.
C) Chicago Title Land Trust No. ll-12497 - 3622 York - Variations
Motion by Trustee Baar, seconded by Trustee Manzo, move to concur with the
recommendation of the Zoning Board of Appeals to deny the requested variations to
Sections 13-3-3, 13-68-3(A) of the Zontng Ordinance for the property at 3622 York Road
in order to create a two lot subdivision and Section 13-6B-3(F)(2XA) to permit a reduced
setback on future lot 2.
Attorney Mark Daniel came to podium to comment on this item in regard to the motion
presented and the super majority requirement.
Motion by Trustee Baar, seconded by Trustee Manzo, amended his previous Motion to
overturn the recommendation of the Zoning Board of Appeals and to approve the
requested variations to Sections 13-3-3, 13-68-3(.4,) of the Zoning Ordinance for the
property at 3622 York Road in order to create a two lot subdivision and Section 13-68-
3(FX2)(A) to permit a reduced setback on future lot 2.
Resident Larry Herman provided a PowerPoint presentation in opposition to these requested
variations and also Item 8.D. and water drainage issues. Resident Sam Girgis spoke in
opposition to both Items. Attorney Scott Day came to the podium and provided clarification to
Items 8.C. and 8.D. and the pond drainage issues. Residents Frank Scarpiniti, Ali Nili, Ed
Cladek, ZBA Member Jeff Bulin, Michael Dralle, Rita Girgis, Mary Ann Clark, Norma Malave
(for Grace Girgis), Kristin Hadden, and Natasha Scarpiniti spoke in opposition to the requested
variations. Attorney Mark Daniel, John Romanelli, and Joe Abel came to the podium and
discussed the property in question.
Opinions were expressed by the Board. Village Attomey Krafthefer clarified that one vote is to
grant the lot size variance, and the other vote is to grant the setback variance.
Trustee Baar withdrew his previous Motions.
Motion by Trustee Baar, seconded by Trustee Manzo, to grant the setback variation for
the property at3622 York Road.
ROLL CALL VOTE:
Ayes: 0 - None
Nays: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Abstain: 0 - None
Absent: 0 - None
Motion failed.
Motion by Trustee Baar, seconded by Trustee Manzo, to grant the Petitioners' reduction
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in the lot area variation for the property at 3622 York Road.
ROLL CALL VOTE:
Ayes: 2 - Trustees Cuevas, Yusuf
Nays: 4 - Trustees Baar, Manzo, Saiyed, Tiesenga
Abstain: 0 - None
Absent: 0 - None
Motion failed.
D)Wennes Estates Subdivision-3622 York Road - Final Plat
Motion by Trustee Tiesenga, seconded by Trustee Manzo, that the Village Board concur
with the recommendation from the Plan Commission denying the proposed two-lot Final
Plat of Subdivision for the property at3622 York Road.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
l) ORDINANCE20IT-LC-AL-G-I108, An Ordinance Amending Chapter I of Title 4 of
the Village Code of the Village of Oak Brook, Illinois Regarding Spa, Nail Salon, or
Beauty Salon Liquor Licenses (Class N)
Village Manager Ginex discussed this agenda item.
Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve this agenda item.
Questions were addressed by Tom Haught, attorney for the salon.
ROLL CALL VOTE:
Ayes: 5 - Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 1-TrusteeManzo
Abstain: 0 - None
Absent: 0 - None
Motion carried.
2) RESOLUTION 2017-GOLF-ARCH-ENG-AG-R-1663, A Resolution Authorizing a
Professional Services Agreement By and Between the Village of Oak Brook and
Williams Architects, Ltd. for Architectural and Engineering Services at the Oak Brook
Golf Club
Motion by Trustee Baar, seconded by Trustee Saiyed, approve Resolution 2017-
GOLFARCH-ENG-AG-R-1663, A Resolution Approving An Agreement Between
William's Architects and the Vitlage of Oak Brook for Architectural and Engineering
Services at the Oak Brook Golf Club upon approval of a budget amendment authorizing
the expenditure and subject to attorney review and contract approval.
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Village Manager Ginex explained this agenda item and the different options and stated that
staff was recommending Option #2, and that a budget amendment would be need to be
authorized.
Resident Don Adler came to the podium and discussed having a Committee-of-the-Whole
meeting regarding this project, and expressed his opinion regarding the golf surcharge fund.
Comments were made by the Board members.
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to table this agenda item.
ROLL CALL VOTE:
Ayes: 4 - Trustees Manzo, Saiyed, Tiesenga, Yusuf
Nays: 2 - Trustees Baar, Cuevas
Abstain: 0 - None
Absent: 0 - None
Motion carried.
President Lalmalani commented on the food and beverage areas of the golf clubhouse. Head
Golf Professional Jeff Kawucha affirmed that about half of the golf memberships are residents,
approximately 30% of residents are users of the golf course. Village Manager Ginex responded
to comments made about the golf surcharge fund, and Finance Director Paprocki explained how
the golf surcharges are part of the Sports Core Fund and clarified the monies available.
3) ORDINANCE 2017-BU-AMEND-S-I504, An Ordinance Authorizing an Amendment
to the 2017 Budget (Option l)
ORD INAN CE 20 I 7 -BU-AMEND- S - I 5 05, An Ordinance Authori zing an Amendment
to the 2017 Budget (Option 2)
ORDINAN CE 2017 -BU-MEND-S- I 506, An Ordinance Authorizing an Amendment to
the20l7 Budget (Option 3)
No discussion or action occurued regarding Ordinances S-1504, S-1505 and S-i,506 above due
to Resolution R-1663 being tabled.
IO. ACTIVE BUSINESS
A. Ordinances & Resolutions
l) Golf Surcharge Fund
RESOLUTION 2017-FI-GOLF-FUND-R-1660, A Resolution to Create a New Fund for
the Golf Surcharge
Motion by Trustee Manzo, seconded by Trustee Yusuf, to approve this Resolution.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
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Motion carried.
ORDINAN CE 2017 -BU-AMEND-S- I 507, An Ordinance Authorizing an Amendment
to the 2017 Budget
Comments were made by Board members and Resident Don Adler.
Motion by Trustee Manzo, seconded by Trustee Tiesenga, to approve this Ordinance.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
I I. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex welcomed new Development Services Director Budzikowski.
B. Village Clerk
Village Clerk Pruss has nothing to report
C. Trustees
Trustee Tiesenga commented about the budget process.
Trustee Manzo thanked the staff for staying during the entire meeting. He also remarked
about the Park District master plan.
Trustee Baar thanked the Chiefs and everyone involved for organizing/presenting the
Healing Fields events.
Trustee Saiyed recognized the golf course management.
D. Village Attomey Krafthefer had nothing to report.
E. Village President
No comments were offered from Department Heads.
ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings
lawfully closed under this act, and (2) appointment, onployment, compensation, discipline,
performance, or dismissal of specific employees of the public body pursuant to 2(c)(21) and
2(c)(l) of the Illinois Open Meetings Act, respectively
President Lalmalani postponed the Closed Session to the next meeting.
I3. ADJOURNMENT
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ATTEST:
Motion by Trustee Yusuf, seconded by Trustee Saiyed, to adjourn the Regular Meeting of
the Board of Trustees atl2z23 a.m. VOICE VOTE: Motion carried.
Charlotte K.Pruss
Village Clerk
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