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Minutes - 11/08/2017 - Board of Trustees VILLAGE OF OAK BROOK MINUTES Page 1 of 3 SPECIAL MEETING OF NOVEMBER 8, 2017 MINUTES OF THE NOVEMBER 8, 2017 SPECIAL BOARD OF TRUSTEES BUDGET WORKSHOP MEETING OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON NOVEMBER 28, 2017 1. CALL TO ORDER The Special Budget Workshop Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 6:01 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif Yusuf ABSENT: Trustee Cuevas IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Information Technology Director Jim Fox, Public Works Director Doug Patchin, Bath & Tennis Club Manager Chris Thompson, Golf Club Superintendent / Manager Sean Creed, Head Golf Professional Jeff Kawucha, Street Foreman Lee Hammer 3. RESIDENT/VISITOR COMMENTS – None presented. President Lalmalani made some brief remarks and requested that Finance Director Paprocki begin the discussion. 2018 BUDGET WORKSHOP A. Review of Program Goals, Objectives, and Budget Request in the Following Departments 1. Hotel/Motel Fund Finance Director Paprocki provided a PowerPoint presentation regarding the goals and objectives of this Fund. Comments were made and questions addressed by Finance Director Paprocki. Public Works Director Patchin addressed questions regarding the pedestrian crossings and parkways. 2. Self-Insurance Fund (Health Benefits) Finance Director Paprocki provided a PowerPoint presentation regarding a budget summary of this Fund and discussed the anticipated costs. VILLAGE OF OAK BROOK MINUTES Page 2 of 3 SPECIAL MEETING OF NOVEMBER 8, 2017 3. Sports Core Operations Bath & Tennis Club Manager Thompson provided a PowerPoint presentation illustrating the 2018 objectives regarding in-house pool management, tennis management, and the Clubhouse. He addressed questions regarding the diving board/diving well issues, installation of a slide, diving depths, and revenue from the catering contract. Comments were made from the Board and additional questions were addressed by Bath & Tennis Club Manager Thompson. Discussion ensued regarding ways to reduce the losses and options with the pool. Golf Club Superintendent / Manager Creed provided a PowerPoint presentation regarding golf operation and cosmetic and non-cosmetic upgrades needed, as well as golf cart fleet replacement and leasing. He also talked about an increase in non-resident fees. Head Golf Professional Kawucha addressed questions regarding the fees and provided additional information regarding objectives. Golf Club Superintendent / Manager Creed discussed drainage issues, particularly in the cart barn. Discussion ensued regarding the fields, the woods, golf surcharges, open field rents, and Trustee Baar urged contracts for Sports Core professionals. There was also discussion regarding upgrading the Golf Clubhouse and increasing fees. 4. Public Works Operations Public Works Director Patchin provided a Power Point presentation including: an update on ash trees, water meters, water system upgrades, road maintenance plan, construction standards, new work-order software system, personnel, fleet management/maintenance, building maintenance, equipment replacement, capital improvements, infrastructure projects. Comments were made by the Board. Public Works Director Patchin discussed improvements related to projects involving Harger Road: Bridge deck, reconfiguration project, Bike Path and the Water Main Extension. He also discussed improvements in the North Windsor Road Corridor, creating a Sports Core Spoil Storage Use Area and a storage area at the salt dome. Further comments were made from the Board. Trustee Yusuf exited the meeting at approximately 8:26 p.m. Public Works Director Patchin addressed comments and questions from the Board. Trustee Saiyed exited the meeting at approximately 8:35 p.m. Finance Director Paprocki returned to the podium and provided a slide reflecting the Updated Change in Cash in regard to the personnel reorganizations. He also presented a 2018 Proposed Budget Summary with included: pension funding, debt issuance, tuition VILLAGE OF OAK BROOK MINUTES Page 3 of 3 SPECIAL MEETING OF NOVEMBER 8, 2017 ATTEST: Charlotte K. Pruss /s/ Charlotte K. Pruss Village Clerk reimbursement and elimination of vacant positions. He addressed comments and questions from the Board. Discussion resumed regarding the buckthorn issue at the Sports Core 5. ADJOURNMENT Motion by Trustee Baar, seconded by Trustee Manzo, to adjourn the Special Budget Workshop Meeting of the Board of Trustees at 8:54 p.m. VOICE VOTE: Motion carried.