Minutes - 11/14/2017 - Board of Trustees (2) VILLAGE OF
OAK BR K MINUTES OF THE NOVEMBER 14, 2017
REGULAR MEETING OF THE PRESIDENT
AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK
APPROVED AS WRITTEN
ON NOVEMBER 28, 2017
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo,
Moin Saiyed, Edward Tiesenga, Trustee Asif Yusuf
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki,Village
Attorney Greg Jones, Public Works Director Doug Patchin, Information
Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss,
Head Librarian Jacob Post, Bath&Tennis Club Manager Chris Thompson,
Development Services Director Tony Budzikowski, Golf Club Superintendent/
Manager Sean Creed
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani announced that he was pulling Items 8.B. and 8.C. related to the Senior
Lifestyle Development Company off the agenda. He remarked on the passing of Resident Donald
Brands. President Lalmalani discussed Veterans Day and recognized those who gave their lives
for their country. He then announced that Police Chief Kruger was selected as the Law
Enforcement Official of the Year.
A. Healing Field—Mr. Jerry Christopherson—True Patriots Care
Police Chief Kruger came to the podium and introduced Jerry Christopherson who thanked
everyone for all the help that was provided. A video was shown regarding the Healing Fields'
events at the Village.
President Lalmalani thanked Mr. Christopherson for the experience.
4. RESIDENTNISITOR COMMENT
A. 2018 Hotel Marketing Presentation—Point B Communications
Village Manager Ginex stated that Rob Grusin, from Point B, Norm Canfield from the Hotel
Committee and Beth Marchetti, Executive Director of the DuPage Convention and Visitors
Bureau, were at the meeting to provide the 2018 Hotel Marketing Presentation.
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Valentina Tomov from the Greater Oak Brook Chamber also spoke along with above-named
individuals.
Village Clerk Pruss urged everyone to talk directly into the microphones.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of October 24, 2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Regular Meeting of October 24, 2017. VOICE VOTE: Motion carried.
B. Special Board of Trustees Budget Workshop Meeting of November 2, 2017
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Minutes of the
Special Budget Workshop Meeting of November 2, 2017. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 9, 2017 - $1,359,843.78
Significant Items included in Above:
1) Clark, Baird, Smith, LLP—Legal Services—October 2017 - $2,730 (FYI 7—YTD -
$17,099.25)
TOTAL LEGAL BUDGET FOR 2017 IS $293,100 - TOTAL LEGAL BILLS PAID
FOR 2017-YTD - $203,419.06
2) Christ Church Bond Refund - $300,000.00
3) Bank of New York Mellon- General Fund Refunding Certificates, Series 2009 Principal
and Interest- $284,900.00
4) Health Care Services—BCBS HMO—November 2017 - $31,418.28
5) Paramedic Services of Illinois, Inc.—Services Rendered—November 2017 - $43,009.00
6) Burns McDonnell Engineering Co., Inc—Professional Engineering Services—August
2017 -$26,346.75
7) Burns McDonnell Engineering Co., Inc—Professional Engineering Services—May
2017 - $24,752.44
8) Health Care Services—BCBS PPO - October 2017 - $284,340.00
B. Approval of Payroll for:
1) Pay Period Ending November 4, 2017 - $730,350.10
2) Pay Period Ending October 21, 2017- $746,030.09
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C. Ordinances &Resolutions
1) RESOLUTION 2017-EASE-WA-R-1673, A Resolution Approving And Authorizing A
Water Service Easement Agreement For 3001 Grant Street
2) RESOLUTION 2017-ISTHA-IGA-R-1674, A Resolution Approving And
Authorizing The Execution Of An Intergovernmental Agreement By And Between The
Village Of Oak Brook And The Illinois State Toll Highway Authority In Relation To
The York Road Bridge Over 1-88
3) ORDINANCE 2017-ZO-PUD-EX-S-1513, An Ordinance approving a Planned
Development for Carvana, LLC - 720 Enterprise Drive
4) RESOLUTION 2017-IRMA-R-1675, A Resolution Appointing Representatives To The
Intergovernmental Risk Management Agency
5) RESOLUTION 2017-IMRF-R-1676, A Resolution Amending R-621 And Appointing
The Authorized Agent Representing The Village Of Oak Brook, Illinois In The Illinois
Municipal Retirement Fund
6) ORDINANCE 2017-ROW-UTLY-G-1117, An Ordinance Amending Title 8 Of The
Village Code In Relation To Construction Of Utility Facilities In The Rights-Of-Way
7) ORDINANCE 2017-TELECOM-TWR-S-1515, An Ordinance Approving An
Amendment To A Ground Lease For Communication Purposes Between The Village Of
Oak Brook And AT&T
8) ORDINANCE 2017-TELECOM-TWR-S-1516, An Ordinance Approving A Ground
Lease For Communication Purposes Between The Village Of Oak Brook And T-Mobile
Central, LLC d/b/a T-Mobile
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda and
authorize the expenditures,with the exception of Item 6.A.3) as presented.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.A.3) Bank of New York Mellon- General Fund Refunding Certificates, Series 2009
Principal and Interest - $284,900.00
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In response to a question from Trustee Tiesenga, Finance Director Paprocki explained this
significant item.
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve this significant item.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas,Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
President Lalmalani recognized former Trustee Jerry Wolin who was in the audience.
8. BOARD & COMMISSION RECOMMENDATIONS
A. Franklin 1900 Spring, LLC—Text Amendment—B2 District
Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board concur with
the recommendations from the Plan Commission and Zoning Board of Appeals to approve
the requested text amendment to the FAR requirement in the B-2 District as directed by
the Plan Commission and Zoning Board,subject to the Adoption of an Ordinance necessary
to grant the requested Text Amendment which Ordinance the Village Attorney shall by this
motion be directed to prepare for consideration at the November 28,2017 Board of Trustees
meeting
Scott Day, attorney for the owner of the property,came to the podium and provided a PowerPoint
presentation regarding the history of the property and the existing building area in regard to the
floor area ratio (FAR) requirement in the B2 zoning district. He also talked about the Village's
Commercial Areas Revitalization Plan. Mr. Day also provided FAR comparisons with other
communities.
Resident Jerry Wolin spoke in opposition to the FAR text amendment in the B2 District and
discussed floodway issues. He urged meeting with the developer.
Valentina Tomov, of the Greater Oak Brook Chamber, spoke in favor of this text amendment.
Comments were made from the Board. Trustee Tiesenga and Development Services Director
Budzikowski clarified what the petitioner is asking for, which will affect the entire B2 District,
including the mall.
Ray Warner, one of the principals for Franklin Partners, came to the podium, and stated that
General Growth Partners for the mall did not seem too concerned about this text amendment.
More opinions were expressed by Board members. Development Services Director Budzikowski
and Village Attorney Jones provided further clarification.
Resident Jerry Wolin and Attorney Day returned to podium to reiterate their positions. Further
comments were made from the Board.
ROLL CALL VOTE:
Ayes: 2—Trustees Manzo,Yusuf
Nays: 4—Trustees Baar, Cuevas, Saiyed, Tiesenga
Abstain: 0—None
Absent: 0—None
Motion failed.
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Village Attorney Jones stated that if the Petitioners wants to increase the FAR for the three lots,
they will need to go through the variance process.
B. Clearwater Development—2100-2122 York Road—Amend Special Use Ordinance S-
1183
(This item was removed at the beginning of the meeting.)
C. 2055 Clearwater Drive— Senior Lifestyle Development Company—Variations
(This item was removed at the beginning of the meeting.)
9. ACTIVE BUSINESS
A. Ordinances &Resolutions
1) RESOLUTION 2017-FD-PSI-AG-R-1677, A Resolution Approving and Authorizing
The Extension of an Agreement By And Between The Village Of Oak Brook And
Paramedic Services Of Illinois, Inc.
2) RESOLUTION 2017-FD-PSI-AG-R-1678, A Resolution Authorizing A Rate Increase
In The Annual Compensation In The Existing Agreement By And Between The Village
Of Oak Brook And Paramedic Services Of Illinois
Motion by Trustee Baar, seconded by Trustee Manzo, that the Village Board extend the
existing contract with Paramedic Services of Illinois,Inc. for a period of 120 calendar days
beginning November 1,2017 and ending February 28,2018 and approve Resolution R-1677,
A Resolution Approving and Authorizing The Extension of an Agreement By and Between
The Village of Oak Brook and Paramedic Services of Illinois,Inc.; additionally, move that
the Village Board authorize a rate increase in the annual compensation of the existing
contract with Paramedic Services of Illinois, Inc. for the periods of November 1, 2015
through October 31, 2016 and November 1, 2016 through October 31, 2017 and approve
Resolution R-1678, A Resolution Approving and Authorizing A Rate Increase By and
Between The Village of Oak Brook and Paramedic Services of Illinois, Inc.
Fire Chief Liss came to the podium and provided details regarding the reasons behind these
resolutions.
ROLL CALL VOTE: For both PSI Resolutions
Ayes: 5—Trustees Baar, Cuevas, Manzo, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Saiyed
Motion carried.
3) ORDINANCE 2017-PSTN-COMP-SAP-EX-S-1514, An Ordinance Approving The
2018 Position Classification and Salary Plan For Employees Of The Village Of Oak
Brook, Illinois
Motion by Trustee Cuevas, seconded by Trustee Tiesenga, to approve Ordinance S-1514.
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Village Manager Ginex discussed the Ordinance.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
4) ORDINANCE 2017-SC-COM-G-1116, An Ordinance Establishing the Sports Core
Oversight Committee
President Lalmalani explained the makeup of this Committee.
Motion by Trustee Manzo, seconded by Trustee Manzo,to approve this Ordinance.
Motion by Trustee Baar, seconded by Trustee Tiesenga, to amend the Ordinance by
changing out the word "Oversight" to "Advisory".
Trustee Baar explained his reasons for the amendment. Opinions were expressed by the Board.
President Lalmalani accepted the friendly amendment, since there were no objections to same.
ROLL CALL VOTE: For approval of the Ordinance
Ayes: 6—Trustees Baar, Cuevas,Manzo, Saiyed,Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
B. Confirmation of Appointments
1) Sports Core Oversight Committee
Motion by Trustee Cuevas, seconded by Trustee Manzo, to approve the appointments of
Angie Lopez, Lara Barber, Frank Scarpiniti and Mike Stevens to serve 3-year terms, and
Erin Converse, John Anos, Kathy Miller and Melissa Martin to serve 2-year terms, to the
Sports Core Advisory Committee. VOICE VOTE: Motion carried.
11. INFORMATION &UPDATES
A. Village Manager
Village Manager Ginex wished everyone a Happy Thanksgiving.
B. Village Clerk
Village Clerk Pruss wished everyone a Happy Thanksgiving.
C. Trustees
Trustee Yusuf wished everyone a Happy Thanksgiving and a safe and productive
experience during deer hunting season.
Trustee Cuevas recognized Police Chief Kruger and his officers.
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Trustee Baar expressed gratitude to all the veterans.
Trustee Manzo wished everyone a Happy Thanksgiving and provided an update on the Oak
Brook Hills development.
Trustee Tiesenga talked about a Theodore Roosevelt conference he attended in New York
and presented a replica of the Chief badge Roosevelt wore to Police Chief Kruger.
D. Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Fox thanked the Board for their support of the cell tower
ordinances and the right-of-way ordinance,which he stated will improve cell service in the
Village.
Police Chief Kruger thanked the Board for their comments and Trustee Tiesenga for the
gift. He urged caution during holiday shopping and to be aware of surroundings.
Public Works Director Patchin stated that they are ahead of schedule with leaf collection.
He provided the water billing and Public Works' departments' numbers if anyone has
questions because of some inaccurate information on a website.
Golf Club Superintendent/ Manager Creed stated that the last tournament of the year had
to be postponed because of weather.
Head Librarian Post talked about the Library hosting a Guinness World Record.
Bath and Tennis Club Manager Thompson recognized staff member Marianne Long and
stated that the Bath&Tennis had been selected for one of the best wedding venues.
Fire Chief Liss cautioned about unattended cooking during the holiday season and that Fire
Inspectors will be at the mall to insure against over-crowding and storage issues.
ADJOURN TO CLOSED SESSION, For the purpose of discussing probable or imminent
litigation against or by the Village, pursuant to 2(c)l1, of the Illinois Open Meetings Act,
respectively
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to adjourn to closed session at
9:26 p.m.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas,Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
13. ADJOURNMENT
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Motion by Trustee Yusuf, seconded by Trustee Manzo, to adjourn the Regular Meeting of
the Board of Trustees at 9:56 p.m. VOICE VOTE: Motion carried.
ATTEST:
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Charlotte K. Pruss
Village Clerk
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