Minutes - 11/08/2017 - Board of Trustees (2) VILLAGE OF
OAK BR K MINUTES OF THE NOVEMBER 8, 2017
SPECIAL BOARD OF TRUSTEES
BUDGET WORKSHOP MEETING OF
THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN
ON NOVEMBER 28, 2017
1. CALL TO ORDER
The Special Budget Workshop Meeting of the Village Board of Trustees was called to order
by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government
Center at 6:01 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Michael Manzo, Moin Saiyed, Edward
Tiesenga,Asif Yusuf
ABSENT: Trustee Cuevas
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki,
Information Technology Director Jim Fox, Public Works Director Doug Patchin, Bath &
Tennis Club Manager Chris Thompson, Golf Club Superintendent / Manager Sean Creed,
Head Golf Professional Jeff Kawucha, Street Foreman Lee Hammer
3. RESIDENT/VISITOR COMMENTS—None presented.
President Lalmalani made some brief remarks and requested that Finance Director Paprocki
begin the discussion.
2018 BUDGET WORKSHOP
A. Review of Program Goals, Objectives, and Budget Request in the Following
Departments
1. Hotel/Motel Fund
Finance Director Paprocki provided a PowerPoint presentation regarding the goals and
objectives of this Fund. Comments were made and questions addressed by Finance Director
Paprocki. Public Works Director Patchin addressed questions regarding the pedestrian
crossings and parkways.
2. Self-Insurance Fund(Health Benefits)
Finance Director Paprocki provided a PowerPoint presentation regarding a budget summary
of this Fund and discussed the anticipated costs.
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3. Sports Core Operations
Bath & Tennis Club Manager Thompson provided a PowerPoint presentation illustrating
the 2018 objectives regarding in-house pool management, tennis management, and the
Clubhouse. He addressed questions regarding the diving board/diving well issues,
installation of a slide,diving depths,and revenue from the catering contract. Comments were
made from the Board and additional questions were addressed by Bath & Tennis Club
Manager Thompson. Discussion ensued regarding ways to reduce the losses and options
with the pool.
Golf Club Superintendent / Manager Creed provided a PowerPoint presentation regarding
golf operation and cosmetic and non-cosmetic upgrades needed, as well as golf cart fleet
replacement and leasing. He also talked about an increase in non-resident fees. Head Golf
Professional Kawucha addressed questions regarding the fees and provided additional
information regarding objectives. Golf Club Superintendent / Manager Creed discussed
drainage issues, particularly in the cart barn. Discussion ensued regarding the fields, the
woods, golf surcharges, open field rents, and Trustee Baar urged contracts for Sports Core
professionals. There was also discussion regarding upgrading the Golf Clubhouse and
increasing fees.
4. Public Works Operations
Public Works Director Patchin provided a Power Point presentation including: an update on
ash trees, water meters, water system upgrades, road maintenance plan, construction
standards, new work-order software system, personnel, fleet management/maintenance,
building maintenance, equipment replacement, capital improvements, infrastructure
projects. Comments were made by the Board.
Public Works Director Patchin discussed improvements related to projects involving Harger
Road: Bridge deck, reconfiguration project, Bike Path and the Water Main Extension. He
also discussed improvements in the North Windsor Road Corridor, creating a Sports Core
Spoil Storage Use Area and a storage area at the salt dome. Further comments were made
from the Board.
Trustee Yusuf exited the meeting at approximately 8:26 p.m.
Public Works Director Patchin addressed comments and questions from the Board.
Trustee Saiyed exited the meeting at approximately 8:35 p.m.
Finance Director Paprocki returned to the podium and provided a slide reflecting the
Updated Change in Cash in regard to the personnel reorganizations. He also presented a
2018 Proposed Budget Summary with included: pension funding, debt issuance, tuition
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reimbursement and elimination of vacant positions. He addressed comments and questions
from the Board.
Discussion resumed regarding the buckthorn issue at the Sports Core
5. ADJOURNMENT
Motion by Trustee Baar, seconded by Trustee Manzo, to adjourn the Special Budget
Workshop Meeting of the Board of Trustees at 8:54 p.m.
VOICE VOTE: Motion carried.
ATTEST: �Al
Charlotte K. Pruss
Village Clerk
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