Minutes - 03/14/1996 - Autumn Festival Committeet
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Minutes from the meeting of March 14, 1996
Ethnic Fest Committee
Oak Brook Bath & Tennis Club House
Meeting was called to order at 7:45 p.m.
Present at the meeting:
Ruth Martin
Gerald O. McInerney
Thomas J. Mazukelli
Al S avino
Marge Tresley
Nuha O. Dabbouseh
Shere Mazda
Lexi Payovich
Linda K. Gonnella
Gale Christopher
Joan Philip
John Lindquist
Roy Cripe
Bonnie Sartore
Karen Martino
Minutes of the 2/8/96 meeting were approved with the following correction: Kathy
Sievertsen and Nuha Dabouseh will work with restaurants, and Shere Mazda, Nuha
and Adam Butler will work with merchants.
The first item for discussion was the recipe box to be sold at Ethnic Fest. Joe
O'Connell of GO Promotions sent a sample of a wooden box, an acrylic box and a
mug. The cost of his items, based on 2;000, are: $16.75 for the wooden box with
laser engraved top; $7.59 for the acn,lic box with one -color screened imprint; and
$3.59 for the Flags of the World coffee mug with one -color imprint. Joan Philip
said the box should be oak (because it signifies Oak Brook) and have 4" x 6" recipe
cards, perhaps with recipes from each country a different color. She has a source
for an oak box that is available @ $14.63 in bulk or @ $15.50 boxed, with 250
minimum order. The cost of the boxes was discussed and it was decided that $25
may be too much to charge. Joan and Al Savino will bring boxes from additional
sources to the next meeting. Nuha said they sold 400 cookbooks at Butler School
(out of 700 ordered).
John Lindquist said aprons should be made up so the Pioneers who serve as hosts
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and hostesses that day could wear them; and they also could be sold. Joan is going
to the Women's Club meeting to push them to get recipes from the Gourmet groups.
Estimated start -up costs for promotional items: 60 aprons @ $6, and $5,000 for the
recipe boxes. Next year a mug will be added to items available.
A logo designed by Jesse Philip was chosen as the official logo.
Ralph Maxson was absent, so Bonnie Sartore gave the Entertainment report. He has
asked for $5,000 in a contingency fund, and he will work with Sue Santefort to
arrange the entertainment schedule.
The Ethnic Fest program will include entertainment, restaurants, map of booths,
ads, etc. Tom Mazukelli suggested we contact Benny the Bull who is a great
storyteller. Joan Philip said Graue Mill also has weekly storytellers, and Ruth
Martin has on -staff storytellers at the Library.
Bonnie Sartore gave the Operations Committee report. She has worked with Park
USA in the past. When they set up the field for parking - with security, light
towers, etc., the cost of $7,000 is based on 2,000 to 10,000 people: Cost for 20' x
• 20' tent would be $225; a 10' x 10' tent would be $125 (including dropsides) from
Jim Caracciolo at The Rental Place; generators are available starting at $10. We can
also offer linen rentals. It was determined that we would charge $300 for a 20' x
20' tent and $200 for a 10' x 10' tent, and those prices would be included in a letter
to be sent to prospective sponsors, merchants and food vendors.
Bonnie suggested providing space for residents who want to put on a cultural
display to share their customs but not sell anything. John Lindquist said it should be
set up inside the club house. Joan Philip suggested charging a small fee for a table,
as well as screening the items to make sure they are authentic. Marge Tresley was
opposed to screening, saying it is hard enough to get people who want to display
items. Jerry McInerney said it is necessary to have a cultural display, since we are
not doing this as a money - making endeavor. Instead of charging, we could ask for a
deposit and then refund it. Costs will be $15 for a small table and $25 for a large
table. County ordinance prohibits home prepared food.
Nuha inquired as to how many spaces are availabletr restaurants and vendors, and
Bonnie said it is pretty much unlimited. They will be set up in the paved parking lot
and can spill onto the tennis courts. Joan Philip suggested setting up picnic tables
• and chairs so people can sit down to eat. Bonnie reported that the Highland Games
are coming June 15 & we should look at their booths to get ideas.
Karen Bushy is sending a letter to all consulates in Chicago asking for a list of
restaurants and vendors and flags.
Marge Tresley said the Publicity Committee talked to Jane Zentmyer of The Doings
and Chris Santilli at the Oak Brook Gazette and they are very receptive to doing
articles.
The theme winner was chosen from seven entries, with the winner being "A World
Within a Village, Oak Brook, " submitted by John Baar, 3 Brighton Lane, Oak
Brook (phone: 571- 2056). Bonnie said we will have signs with the theme and logo
made to hang at the park district, village offices, library, schools, etc.
John Lindquist suggested meetings begin at 7 p.m., followed by subcommittee
meetings at 8:30 p.m. The meeting adjourned at 9:30 p.m.
The next meeting will be at 7 p.m. Thursday, April 11 at the Bath & Tennis Club
House.
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