Minutes - 03/30/2006 - Autumn Festival CommitteeMINUTES OF THE MARCH 30, 2006 MEETING OF THE
AUTUMN FESTIVAL COMMITTEE OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON MAY 4, 2006
1. CALL TO ORDER
The Regular Meeting of the Autumn Festival Committee was called to order by Chairman
Linda Gonnella at 7:04 p.m.
2. ROLL CALL
PRESENT: Chairman Linda Gonnella, Vice Chairman Nuha Dabbouseh and
Committee Members Joyce Antoniolli, Connie Craig and Nelly Naguib.
ABSENT: None.
3. APPROVAL OF MINUTES
Meeting Minutes of February 23, 2006
Vice Chairman Dabbouseh requested that the minutes be amended under Agenda Item 4.
c. Discuss Sponsorship of Autumn Festival, page 2 to read: "Vice Chairman Dabbouseh
recommended that L R Group has offered to be a sponsor for Autumn Festival and to
contact them."
Motion by Vice Chairman Dabbouseh, seconded by Member Antoniolli, to approve the
Autumn Festival Meeting Minutes of February 23, 2006 as amended. VOICE VOTE:
Motion carried.
4. UNFINISHED BUSINESS
a. Discuss Sponsorships
The Committee discussed a change in the venue of the Autumn Festival to be more food
oriented. A draft flyer of the event was distributed to all of the members showing
advertising more of the food vendors. The Autumn Festival could be held even if not
enough funding was received for some of the activities as the food vendors and activities
hosted by our Fire and Police Departments, pumpkin painting, the Oak Brook Park
District and a few sponsored activities could suffice for having the event.
b. Discuss Food Vendors
Chairman Gonnella contacted Uncle Bub's of Westmont and Mark Link offered to give a
portion of his food sale proceeds to help with the cost of the Autumn Festival. Scoop's
has expanded their menu so that there will be plenty of different ethnic foods including
Uncle Bub's, Panda Express, Mr. Bill's Funnel Cakes, Caribou Coffee, Park District
VILLAGE OF OAK BROOK Minutes Page 1 of 3 March 30, 2006
4. b.
popcorn and Sal's Beverages. The Committee recommended that all of the food vendors
may sell refreshments if they wish. This may be discussed further with the food vendors
to determine what they recommend.
c. Discuss Activities and Entertainment
The Committee discussed the problems with animals that have been publicized lately.
The Committee recommended that the Autumn Festival not include any activities with
animals and to rather find new activities for children. Member Craig contacted the
DuPage Children's Museum which offers many types of interesting and inexpensive
programs. Mary Meranda will contact them directly for further information regarding
these types of activities.
The Committee then discussed the expenses of the event and noted the decrease in costs
when adjusting certain activities. It was agreed that only one tent be used for set -up of the
food vendors around the perimeter of the tent and tables in the center. Extra chairs will be
needed for Mr. Di's Magic Show. Manager Patras will review the layout further as to
where Mr. Di's Magic Show will set up and the Bus -O -Fun activity. The wine tasting
will be inside the Clubhouse and possibly activities from the DuPage Children's Museum
if necessary.
Manager Patras also commented of his concern that the food vendors appear for the event.
Chairman Gonnella recommended that his staff follow -up closely with each food vendor
nearer the day of the event to make sure that they would participate.
Member Naguib informed the Committee that the Oak Brook Civic Association has
graciously agreed to place our Autumn Festival flyer in their Civic Association newsletter
at no charge. 3,000 flyers will be printed and given to them to disperse in their newsletter.
Chairman Gonnella will contact the OBCA President Gerry McInerney and thank him for
this. Carolyn Link has also agreed to have a small area in their newsletter highlighting
our Autumn Festival during the next few months. Chairman Gonnella asked if Member
Naguib would speak with OBCA President McInerney to ask if he would attend the
Autumn Festival or OBCA members to display information of their activities for our Oak
Brook residents. It was further discussed to contact the Oak Brook Historical Society to
see if they wish to participate and have a table to display their association's efforts.
The Committee recommended that more barricades are necessary to block cars from
parking in areas that are needed for the large activities of Bus -O -Fun and Mr. D's Magic
Show. It was requested that Mary Meranda contact the vendors to request that they be set
up earlier in the morning before the public arrives at noon. The Committee also
determined that three car parkers may be necessary rather than two for the event.
5. NEW BUSINESS
VILLAGE OF OAK BROOK Minutes Page 2 of 3 March 30, 2006
5. The Committee discussed the next Committee meeting date of April 27, 2006 at 7:00 p.m.
at the Sports Core Administration building.
6. ADJOURNMENT
Motion by Member Naguib, seconded by Vice Chairman Dabbouseh, to adjourn the
Autumn Festival Committee meeting at 8:40 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella, Chairman
VILLAGE OF OAK BROOK Minutes Page 3 of 3 March 30, 2006