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Minutes - 06/10/1999 - Autumn Festival Committee8. Entertainment for the Younger children: The committee discussed things such as pony rides, a petting zoo, carnival, mnu -golf, and other options. Bonnie mentioned that she has used a service for a corporate picnic and will inquire before the next meeting about what they might suggest and what it would cost to hire their service to put together and staff an entertainment area for Autumn Fest. 9. Teenage entertainment: will include a D.J. in the Clubhouse. Bonnie also suggested hiring the "One -Man Band" who has provided music on several occasions for Polo and the B & T. 10. Partv Hosts and Hostesses: will be included in the mailing for the opening party. This gives residents an option of calling someone in their neighborhood to be seated with others from the same area in an effort to "get to know your neighbors ". 11. Next meeting: July 8, Sports Core Administration Building. 12. Adjournment: 8:15 p.m. Respectfully submitted, Linda Lode wski _r AUTUMN FEST Committee Minutes June 10,1999 • Sports Core 1. meeting was called to order at 7:15 p.m. in the MEETING CALL: The g Administration Building. 2 ROLL CALL: PRESENT Adam Butler, Doreen Barrrett, Connie Craig, Nuha Dabbouseh, Denise Tennison, Bonnie Sartore ABSENT: Marci Hanzlik, Carolyn Link, Ralph Maxson, Nelli Naguib, Barbara Nasharr, Joan Philip, Susan Santefort, 3. MINUTES from the meeting of May 13, 1999 were approved. 4. SPONSOR LETTER: Copies of the Sponsor letter were distributed for comment and revision. Changes in categories and sponsor incentives were made. Much discussion also involved the possibility of creating a wooden or metal sculpture of a tree with sponsor names on the leaves. Since the groundbreaking for the library will be the same day as the Autumn Fest, the committee also discussed the possibility of donating the sculpture to the library after the Autumn Fest as a reminder of our sponsors. 5. RAFFLE DONATIONS: A draft letter asking for raffle donations was also discussed and revised. This letter will be mailed with the Preview Party invitation and information. Denise will also see that requests for sponsors and raffle donations are published in the Civic Association Newsletter. 6. Entertainment: Sue Santefort will be the coordinator of this year's entertainment. At this • point in time, the Downers Grave Choral Group has committed to being in attendance and several others have indicated an interest. 7. Crafters: An ad will be placed in the local papers seeking crafters. The plan is to charge crafters $25.00 per table. We will let crafters know that they may bring their own tents to provide shade. 8. Entertainment for the Younger children: The committee discussed things such as pony rides, a petting zoo, carnival, mnu -golf, and other options. Bonnie mentioned that she has used a service for a corporate picnic and will inquire before the next meeting about what they might suggest and what it would cost to hire their service to put together and staff an entertainment area for Autumn Fest. 9. Teenage entertainment: will include a D.J. in the Clubhouse. Bonnie also suggested hiring the "One -Man Band" who has provided music on several occasions for Polo and the B & T. 10. Partv Hosts and Hostesses: will be included in the mailing for the opening party. This gives residents an option of calling someone in their neighborhood to be seated with others from the same area in an effort to "get to know your neighbors ". 11. Next meeting: July 8, Sports Core Administration Building. 12. Adjournment: 8:15 p.m. Respectfully submitted, Linda Lode wski _r VILLAGE OF OAK BROOK 1 2 0 0 OAK BROOK ROAD OAK BROOK, ILLINOIS 60523 -2255 July, 1999 Dear PHONE 630 990 -3000 FAX 630 990-08-16 On September 19, 1999, the Village of Oak Brook will be hosting "Oak Brook Autumn Fest "; a festival designed to bring together friends, families and neighbors for a day of food, music and a fine arts display representing various cultures. We are seeking corporate, business or private sponsorship to help defray the cost of this community event. Please consider one of the following levels of sponsorship. OAK TREE $5000.00 and above 2 sponsor tables (8 -10 people each) for the Preview Night Party; your company name, logo, etc. on mailings, publicity and the schedule of events distributed on • event day as well as a sponsor banner. OAK LEAF $2000 to $4,)99 1 sponsor table (8 -10 people) for the Preview Night Party; your company name, logo, etc. on mailings, publicity and the schedule of events distributed on event day as well a sponsor sign. ACORN $100.00 and above 2 tickets for the Preview Night Party; your company name, logo, etc. on mailings, publicity and the schedule of events distributed on event day. Your company name will appear on the following: the Oak Brook Civic Association newsletter that is mailed to the 3300 families of Oak Brook, event stationery, local news - publications and our schedule of events. This is a wonderful opportunity for you to reach a large potential client base. Please contact me so that I can assist you in becoming a part of "Oak Brook Autumn Fest 1999." Yours truly, 0 Committee Member b GE OF O44, '. %W �9 °0 e 'e O y G O s • CDUNTy VILLAGE OF OAK BROOK 1"00 OAK BROOK ROAD OAK BROOK, ILLINOIS 60523 -2255 PHONE b30 ` 9 - 3000 FAX 630 990 -0,876 On September 19t6 and 2oth, the Viffage of oakBrookis sponsoring the c y ommunit Autumn Festival. It is open to alroakBrookresidents and their f amities. We wirl be conducting a raffle on both days of the festival, the roceeds om which wirr be utilized to defray the expenses of the events. p � The donation of prizes for the raffre would be greatry appreciated Your name will be reco g nized on the donor rist and on any advertising done for the event. We welcome you to join us for this year's festivar.