Minutes - 06/19/2007 - Autumn Festival CommitteeMINUTES OF THE JUNE 19, 2007 MEETING OF THE AUTUMN
FESTIVAL COMMITTEE OF THE VILLAGE OF OAK BROOK.
APPROVED AS WRITTEN ON JULY 26, 2007
1. CALL TO ORDER:
The Regular Meeting of the Autumn Festival Committee was called to order by Co-
Chairman Linda Gonnella at 7:05 p.m. in the Oak Brook Sports Core Administration
Building, 700 Oak Brook Road, Oak Brook, IL .
2. ROLL CALL:
PRESENT: Co- Chairman Nuha Dabbouseh and Linda Gonnella, Committee Members
Connie Craig and Deborah Effrein.
ABSENT: Joyce Antoniolli and Nelly Naguib.
IN ATTENDANCE: Nelson Patras, Bath & Tennis Club Operations Manager, Trustee
Kathryn Manofsky and resident Elaine Zannis.
3. APPROVAL OF MINUTES:
a. Minutes of the Regular Meeting of May 21, 2007
Member Effrein noted a correction to the minutes of the amount of the Prince and
Princess pony rides was not indicated on the first page of the minutes under Agenda Item
4, b., last sentence. It should read as follows " Their cost is approximately $1,100.00."
Member Craig indicated that under Agenda Item 4. a., a sentence should be included as
follows: "She would further speak with Elaine Zannis if she would want to sponsor an
event again this year."
Motion by Member Craig, seconded by Co- Chairman Dabbouseh, to approve the minutes
of the May 21, 2007 Autumn Festival Committee meeting as amended. VOICE VOTE:
Motion carried.
4. UNFINISHED BUSINESS:
a. Discussion of Sponsorships
Co- Chairman Gonnella asked the Committee if she should contact Realtor Nikki Ricci
regarding sponsorship as she had not responded to President Quinlan's letter. The
Committee concurred that she should be contacted as she enjoyed sponsoring an event
last year. Member Craig explained that she had spoken with Realtor Elaine Zannis and
she wanted to be a sponsor this year and would be attending the meeting. She attended
the meeting and indicated she would be a $300 sponsor. She will provide popcorn and
balloons to the public for her activity. Member Craig noted that Citibank may be
Autumn Festival Committee Minutes Page 1 of 3 June 19, 2007
4. a.
providing t- shirts, water bottles or balloons to the public where they will be sponsoring
an activity.
Co- Chairman Gonnella read a thank you letter she drafted for all of the sponsors
indicating they will receive some type of recognition for their sponsorship of Autumn
Festival, a plaque or certificate of appreciation and pictures of their sponsored activity
the day of the event. The Committee approved the recommended letter.
One of the hotels donated a raffle item rather than a sponsorship and it was suggested
that the item be used as a door prize. Adult attendees will be invited to submit their
name and phone number on a ticket and a winner will be drawn late in the day.
b. Discussion of Activities
Co- Chairman Gonnella presented the Committee members with the 2007 Autumn
Festival Financial Report as this must be submitted to the Village Board of Trustees for
approval before July 1" of this year. The Committee discussed more activities to be
included as Citibank gave a donation and Costco became a sponsor again this year so
our revenues increased. The Committee agreed to engage Todd's pony rides as a new
activity. Co- Chairman Dabbouseh was able to enlist a chemist to perform interesting
activities for the event. The Committee also agreed to expand the Moon Jump activities
which were very well received last year.
Co- Chairman Gonnella volunteered to check with the Executive Director of the Oak
Brook Park District to determine if they wish to participate this year in the Autumn
Festival and if they had another type of activity they could provide.
c. Discussion of Food Vendors
The Committee recommended that the Bath & Tennis Club provide hot dogs,
hamburgers, chicken, salads and ice cream for the public to purchase at the poolside
grill. They will also provide a bartender for soft drinks and beer to be sold. More B &
T staff members will need to be utilized for the food and bar area as well as to provide
assistance with the three Moon Jump activities.
d. Discussion of Equipment Requirements
It was suggested that a tennis court be used with the two tents the Bath & Tennis Club
has for activities at each end of the court. Chairs will be set up also for the public. The
chemist and Butterfly Garden activities could be held there as these activities will be
staggered between the magic shows.
Autumn Festival Committee Minutes Page 2 of 3 June 19, 2007
5. NEW BUSINESS:
Village Trustee Kathy Manofsky attended the Committee meeting as the liaison from
the Board of Trustees for the Autumn Festival Committee. She asked if the Committee
members would be willing to plan the 2008 Autumn Festival in conjunction with the
50th Anniversary of the Village of Oak Brook as their theme. The members concurred
with her request. Co- Chairman Gonnella indicated that she had already presented the
idea to the Autumn Festival Committee during the May, 2007 meeting and that the
Committee endorsed the idea. She noted that the Autumn Festival Committee
members are required to complete an application for this Committee and have a
criminal background check as required in the Village's newsletter to be submitted for
Village Board approval. Trustee Manofsky felt that this was an error and this
Committee should not have been included in these guidelines as they only have one
year terms and would have to re -apply each year. She will verify this with Pat Horne,
Assistant to Village President Craig, if this could not be required for volunteers.
She then explained the Oak Brook Historical Society is working with the Peabody
Mansion in developing a calendar of events for the Village's 50th anniversary in 2008.
They are engaging different organizations to have a representative attend meetings to
develop these events and Trustee Manofsky asked if a member would volunteer from
our Committee. She suggested a street dance could be held in conjunction with the
Autumn Festival such as hay rides or a cider fest possibly along with hay rides or a
cider fest. Member Effrein was interested to participate but unable to attend their next
meeting scheduled for June 21St at 10:00 a.m. at the Peabody Mansion.
The Committee determined the next meeting to be Thursday, July I9th at 7:00 p.m.
6. ADJOURNMENT:
Motion by Co- Chairman Dabbouseh, seconded by Member Effrein, to adjourn the
meeting at 8:50 p.m.
ATTEST:
s \Linda K. Gonnella
Linda K. Gonnella
Co- Chairman
Autumn Festival Committee Minutes Page 3 of 3 June 19, 2007