Minutes - 06/25/2008 - Autumn Festival CommitteeMINUTES OF THE JUNE 25, 2008 MEETING OF THE AUTUMN
FESTIVAL COMMITTEE OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN OR AMENDED ON AUGUST 13,
2008
1. CALL TO ORDER
The Regular Meeting of the Autumn Festival Committee was called to order by Co-
Chairman Linda Gonnella at 7:12 p.m. in the Oak Brook Sports Core Administration
Building, 700 Oak Brook Road, Oak Brook, IL .
2. ROLL CALL
PRESENT: Co- Chairman Deborah Effrein and Linda Gonnella, Committee Members
Nelly Naguib, Anthony Chiarito and Iolanda Castellan.
ABSENT: Committee Members Joyce Antoniolli and Vieva Villegas.
IN ATTENDANCE: Nelson Patras, Operations Manager, Bath & Tennis Club and Mary
Meranda, Sports Core Secretary.
3. APPROVAL OF MINUTES
a. Minutes of the Regular Meeting of May 14, 2008
Motion by Co- Chairman Effrein, seconded by Member Naguib, to approve the minutes of
the May 14, 2008 Autumn Festival Committee meeting as written. VOICE VOTE:
Motion carried.
4. UNFINISHED BUSINESS
a. Discussion of 2008 Autumn Festival Activities
Co- Chairman Gonnella thanked member Chiarito for his $250.00 sponsorship from his
firm, American Family Insurance, for one of the children's activities. She requested that
the new Committee members receive the Committee polo shirts that are worn the day of
Autumn Festival. Mary Meranda will order the shirts for the two new members.
She then explained that Golf Club Manager Trey Van Dyke will transport the children
from the Bath & Tennis Club area to the Golf Driving Range and that his staff will
supervise the children's golf activities for ages 8 through 12. Golf clubs will be provided
by the Oak Book Golf Club.
Mary Meranda explained the tennis clinics for children and adults. Different drills will be
held hourly from 12:00 p.m. to 5:00 p.m. Tennis racquets will be provided by the Tennis
Autumn Festival Committee Minutes Page 1 of 3 May 14, 2008
4. Pro.
Member Castellan discussed the cost of the sand art activity at $600.00. The Committee
agreed to offer the sand art activity rather than the gold fish activity due to the staff
required to operate the gold fish activity. The Committee then discussed other activities
that were available. The face painting will be held from 1:00 p.m. to 4:00 p.m. and the
Committee approved the DJ from Electric Blue Entertainment.
Co- Chairman Gonnella explained that she will meet with Village Manager Niemeyer to
explain the 2008 Autumn Festival Budget to be presented to the Village Board for their
approval. She will prepare the agenda item and submit the proposed 2008 Autumn
Festival budget to him.
The Committee discussed the location of activities. The sand art activity will be in the
Pre - Function Room, the magician in the middle of the Clubhouse, the DJ on the patio, the
clowns under the covered veranda and cupcake decorating in the Saddle Club Room.
Wrist bands will be made available for the children for the cupcake decorating as only one
will be allowed per child. The hair braiding will be under the gazebo near the tennis
courts. Bob Robertson from the Fire Department will supervise their fire hose
demonstration for the children's participation in front of the Clubhouse. The DARE
Officer and K -9 Officer will be in the same location.
The Committee discussed refreshments and requested that water and Gatorade be sold
near the moon jumps. Manager Patras will determine if an outdoor grill is feasible for hot
dogs and hamburgers near the Grill as other food items may be purchased in the Grill.
The Committee discussed the feasibility of long tables outside around the Grill for people
to sit and eat.
Co- Chairman Gonnella requested a motion to approve the 2008 Autumn Festival
Financial Report as presented to the Committee.
Motion by Member Naguib, seconded by Member Castellan, to approve the 2008 Autumn
Festival Financial Report as presented. VOICE VOTE: Motion carried.
5. NEW BUSINESS:
The Committee discussed their next meeting date for Wednesday, August 13th at 7:00
p.m.
6. ADJOURNMENT:
Motion by Chiarito, seconded by Member Naguib, to adjourn the meeting at 9:00 p.m.
Autumn Festival Committee Minutes Page 2 of 3 May 14, 2008
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella
2008 Co- Chairman
Autumn Festival Committee Minutes Page 3 of 3 May 14, 2008