Minutes - 07/18/2006 - Autumn Festival CommitteeMINUTES OF THE JULY 18, 2006 MEETING OF THE AUTUMN
FESTIVAL COMMITTEE OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON AUGUST 14, 2006
I. CALL TO ORDER
The Regular Meeting of the Autumn Festival Committee was called to order by Chairman
Linda Gonnella at 7:10 p.m.
2. ROLL CALL
PRESENT: Chairman Linda Gonnella, Members Joyce Antoniolli, Deborah Effrein
and Nelly Naguib.
ABSENT: Vice Chairman Nuha Dabbouseh and Member Connie Craig.
IN ATTENDANCE: Nelson Patras, Interim Bath & Tennis Club Manager.
3. APPROVAL OF MINUTES
Meeting Minutes of June 15, 2006
Motion by Joyce Antoniolli, seconded by Deborah Effrem, to approve the Autumn
Festival Meeting Minutes of June 15, 2006 as written. VOICE VOTE: Motion carried.
4. UNFINISHED BUSINESS
a. Discuss and Approve Sponsor Plaques
The Committee discussed the costs of the plaques. It was a consensus of the Committee
that the plaques would cost approximately $100 -$150 for a $5,000 sponsor; $85 -$100 for
a $1,000 sponsor and $25 for a $650 sponsor. The remaining sponsors will receive some
form of appreciation certificates.
b. Discuss Food Vendors
The Committee then discussed the location of the food vendors. Mary Meranda will
contact Uncle Bub's for the amount of space they require of their BBQ wagon and what
size generator they would require. She will further contact Scoops to determine their
space needs also. Mary Meranda will follow up with Sal's Beverages to determine if they
are going to participate in the wine tasting segment of the Autumn Festival.
c. Discuss Activities and Entertainment
The Committee discussed the logistics of all of the activities. A map will be drawn
showing the locations of the food vendors and activities. The Committee discussed
locating the Bus -O -Fun and Mr. D's Magic Show across from each other in the parking
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5.
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lot. The trackless train would be located on the polo field and the Slide Jump will be
located in back of the Clubhouse. The food vendors will be under the tent with tables for
the public in the center of the tent. Mary Meranda will also contact the DuPage
Children's Museum for the amount of space they require. They maybe located in the
Clubhouse. Space for the caricature artists will be along the side of the tent if feasible.
They may be located in the Clubhouse also.
Chairman Gonnella recommended that R & B parkers be hired to help set up for the day
at 9:00 a.m. and the Committee concurred. The reasoning for this request is that last year
the setup of the events were delayed due to the amount of time needed for each of the
activities and not enough staff was available early in the morning. Mary Meranda will
contact R & B as to the additional cost of this request. She will further check the number
of banners to insure that all of the sponsors have banners for their sponsored events.
Chairman Gonnella notified the Committee members that Ralph Maxson requested the
Committee to consider having the Elmhurst Band perform during the day. The
Committee noted that all of the events have been scheduled and due to the ,size of the
event that their space needs were not available. She will contact Mr. Maxson and let him
know of their decision.
d. Discuss Location of Events
The Committee discussed using the two Sports Core 10' x 20' tents for realtors Nikki
Ricci and Elaine Zannis with tables for them in front of their sponsored activities. Due to
the mailing of the Autumn Festival flyer in the Oak Brook Civic Association newsletter,
the budget will be affected as the cost was only $175.00 rather than the budgeted $1,500
mailing and the budget will be adjusted accordingly.
Chairman Gonnella distributed flyers to the Committee to be dispersed to the area
schools. Member Antoniolli will take them to Oak Brook Christian Church, Butler Jr.
High School and Brook Forest School. Member Naguib will distribute the flyers to the
Oak Brook Public Library, Oak Brook Park District, Salt Creek School, Stella May
Swartz School and Albright School.
The Oak Brook Civic Association and the Oak Brook Park District will have tables
located next to each other for their displays. Rudi Kazoodi has requested that both clowns
be separated in a shaded area. They could be located in the patio area behind the
Clubhouse that is covered or in the Clubhouse if enough space is available.
NEW BUSINESS
The Committee set the next meeting date for Monday, August 14th at 7:00 p.m.
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6. ADJOURNMENT
Motion by Deborah Effrein, seconded by Joyce Antoniolli, to adjourn the Autumn
Festival Committee meeting at 8:15 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella, Chairman
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