Minutes - 08/14/2006 - Autumn Festival CommitteeMINUTES OF THE AUGUST 14, 2006 MEETING OF THE
AUTUMN FESTIVAL COMMITTEE OF THE VILLAGE OF OAK
BROOK APPROVED AS AMENDED ON SEPTEMBER 11, 2006
1. CALL TO ORDER
The Regular Meeting of the Autumn Festival Committee was called to order by Chairman
Linda Gonnella at 7:07 p.m.
2. ROLL CALL
PRESENT: Chairman Linda Gonnella, Vice Chairman Nuha Dabbouseh, Members
Deborah Effrein and Nelly Naguib.
ABSENT: Members Joyce Antoniolli and Connie Craig.
IN ATTENDANCE: Nelson Patras, Interim Bath & Tennis Club Manager and Sports
Core Secretary Mary Meranda.
3. APPROVAL OF MINUTES
Meeting Minutes of July 18, 2006
Motion by Deborah Effrein, seconded by Chairman Gonnella, to approve the Autumn
Festival Meeting Minutes of July 18, 2006 as written. VOICE VOTE: Motion carried.
4. UNFINISHED BUSINESS
a. Approve Sponsor Plaques
The Committee reviewed plaques and determined the plaques to be given to the different
categories of sponsors. Mary Meranda will order the plaques. New banners will be
purchased in the same color for each of the sponsors and located in front of their
sponsored activity.
b. Discuss Food Vendors
Mary Meranda informed the Committee that Lucca Pizza declined to participate this year.
She contacted Michael Anthony's of Villa Park and they will be a food vendor for the
event. She has not received any response from Caribou Coffee and has contacted Gloria
Jean's in the Oakbrook Shopping Center if they wish to participate. She will let the
Committee know at the next meeting if they are willing to participate. Sal's Beverages
has agreed to host the wine tasting portion of the Autumn Festival. She spoke with the
Oak Brook Park District and they will have a therapist with the massage chair, a popcorn
machine will be available and they plan to offer other activities. A table will be set up for
them next to the Oak Brook Civic Association representatives in the Pre - function Room
of the Clubhouse.
VILLAGE OF OAK BROOK Minutes Page 1 of 3 August 14, 2006
4. c. Discuss Activities and Entertainment
Chairman Gonnella announced that due to the postage savings incurred by including the
flyer in the Civic Association's newsletter, Mary Meranda was able to contract with the
Moon Jump company for expansion of their activities. A 20' x 55' obstacle course will
be included along with a slide attached to the MoonJump for our children activities.
The Committee discussed Mr. D's Magic Show and determined that additional chairs
should be placed in front of his show.
d. Discuss Location of Events
The pumpkin painting activity will be located in a corner of the parking lot and a Sports
Core staff member will coordinate the activity. The additional cost of $324.00 will be
expended for R & B staffing to assist in the setting up of the vendors from 9:00 a.m. to
12:00 p.m.
The MoonJump and obstacle course will be by the old tennis court behind the Clubhouse.
Committee members were asked to be at the Clubhouse at 10:00 a.m. the day of the event
to help direct the vendors in where they are to be located and if they need any equipment
or supplies.
Mary Meranda has agreed to donate orange table covers for the food area. She will
contact Ray Rocke for the use of walkie talkies as it is difficult to reach Committee
members if assistance is needed during the day for any activities. The trackless train will
be set up in the north end of the soccer field.
The DuPage Children's Museum %activities will be located in the Clubhouse. They require
a 5' x 2' table for their magnet activity and ramps and rollers require a 16' x 16' area
which will be in the Saddle Club Room. Mary Meranda will contact the Museum for the
size of the art program and then determine where it should be located.
The DARE vehicle, Fire truck and ambulance will be located in front of the Clubhouse. R
& B will close off the front entrance of the Bath & Tennis Club and divert the public to
the entrance on Polo Drive.
Nelly Naguib will donate and purchase markers for the pumpkin painting activity.
Deborah Effrein indicated that Joyce Antoniolli will not be able to attend the Autumn
Festival but Lyn Tietz has graciously agreed to help with the activities for the day.
5. NEW BUSINESS
The Committee set the next meeting date for Monday, September 11th at 7:00 p.m.
VILLAGE OF OAK BROOK Minutes Page 2 of 3 August 14, 2006
6. ADJOURNMENT
Motion by Vice Chairman Dabbouseh, seconded by Nelly Naguib, to adjourn the Autumn
Festival Committee meeting at 8:40 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella, Chairman
VILLAGE OF OAK BROOK Minutes Page 3 of 3 August 14, 2006