Minutes - 09/09/2004 - Autumn Festival CommitteeMINUTES OF THE SEPTEMBER 9, 2004 MEETING OF THE
AUTUMN FESTIVAL COMMITTEE OF THE VILLAGE OF OAK
BROOK APPROVED ON SEPTEMBER 20, 2004.
1. CALL TO ORDER:
The Regular Meeting of the Autumn Festival Committee was called to order at 7:30 p.m.
in the Oak Brook Bath & Tennis Clubhouse, 800 Oak Brook Road, Oak Brook, IL
2. ROLL CALL:
PRESENT: Joyce Antoniolli, Rose Boersma, Linda Gonnella, Carolyn Link, Ralph
Maxson, Nelly Naguib, Harry Peters, RonnDa Peters, Asif Yusuf, Nelson
Patras, Interim Oak Brook Bath & Tennis Club Manager and Mary
Meranda, Sports Core Secretary.
ABSENT: John Craig, Connie Craig, Nuha Dabbouseh, Mariette Adrian and Barbara
Nasharr.
3. APPROVAL OF MINUTES:
The minutes of the August 12, 2004 Autumn Festival Committee meeting were approved
as presented.
0 4. UNFINISHED BUSINESS:
Finalizing Entertainment and Vendors
The Committee discussed the signage of the Autumn Fest and Preview Party to be placed
around the Sports Core property, Park District and wherever else possible. Nelson Patras
will have his staff locate the signs for the next meeting so they may be dispersed.
It was determined by the Committee that the Bath & Tennis Club staff will be hired to
monitor the Moonwalk event and paddle boat weather permitting.
The Committee concurred to hire Ray Rocke to direct parking for the Autumn Fest on the
soccer fields with the entrance by the Library. Bath & Tennis Club staff will collect the
$5.00 parking fee.
Nelson Patras will ask Police Chief Carpino if the DARE police car and DARE Officer
Casey Cavello could attend the Autumn Fest as well as K -9 Officer Uri and his partner
Danny Ramirez.
It was a consensus of the Committee that the $50.00 registration fee be waived for all of
the food vendors. Mary Meranda will finalize the wine tasting from Sal's Beverage
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World.
Nelly Naguib stated that the hayride vendor will be there from 1:00 p.m. to 4:00 p.m. at a
cost of $500.00. He unfortunately does not write contracts as it is a verbal agreement.
She will also purchase 30 sets of magic markers for the pumpkin painting event.
Mary Meranda noted that the following contracts have been signed: Rudy Kazoodi, West
Suburban Band, Funnel Cakes, Sal's Beverage World, Prince & Princess Ponies and the
Downbeats.
Harry Peters announced that the dunk tank and pie in the face events have been canceled.
Nelson Patras recommended the usage of the boom box from the Bath & Tennis Club
kitchen to be used by Joyce Antoniolli for the cake walk.
The Committee requested that Linda Gonnella ask the Fire Department if more pins could
be made to identify the Autumn Fest Committee members. She will check with the Fire
Chief if this is feasible.
The Committee requested a special meeting to be held next Monday, September 201h at
7:00 p.m. at the Bath & Tennis Club to finalize all the duties of the Committee members
and to insure that all the activities are scheduled.
Carolyn Link requested that flooring be rented if possible for th e
Dancers. Ralph Maxson also requested 40 to 60 chairs for the
Nelson Patras will check the rental of a large tent, tables and chairs.
5. NEW BUSINESS:
Volunteer Schedules
use by the Highland
West Suburban Band.
The Committee discussed the volunteer schedule for all of the activities. Linda Gonnella
will formulate a table of all the activities and those assigned to monitor the events. They
will be forwarded to all members of the Committee as soon as possible.
The Committee discussed the decorations for the Preview Party. Nelson Patras will have
his Catering staff review last year's records for the color of the tablecloths. He will have
a sample of the tablecloths and centerpieces for the next meeting on September 20th. He
recommended orange votives could be placed around the centerpieces. The Committee
suggested contacting Costco to see if mums could be purchased for the centerpieces.
6. ADJOURNMENT:
Motion by Member Maxson, seconded by Member Peters, to adjourn the meeting at 8:30
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p.m.
ATTEST:
Linda K. Gonnella
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