Final Action - 01/09/2018 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
January 9, 2018
BOARD ACTION TAKEN AT THE ABOVE MEETING: The
comments shown are a brief summarization of the Board action taken,
prepared by the Village Clerk’s Office on the day following the meeting.
Accuracy is not guaranteed and this information is subject to correction
when the official minutes are prepared and approved.
1. CALL TO ORDER 7:04 pm
2. ROLL CALL Tr. Saiyed
absent
3. PRESIDENT’S OPENING COMMENTS
A. Resolution of Appreciation – Sports Core Long Range Planning Committee Passed
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of November 28, 2017 Approved
B. Regular Board of Trustees Meeting Minutes of December 12, 2017 Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending:
1) December 21, 2017 - $963,928.35 Authorized
2) January 4, 2018 - $545,450.05 Authorized
Significant Items included in Above:
1) CDS Office Technologies – Extended Warranties for FD Toughbooks - $43,432.00 Removed –
no vote
2) IRMA – Net Payment of 2018 Contribution - $304,533.00 Authorized
3) American Infrastructure Technologies, LLC – Water Meter Vaults – Oakbrook Center -
$28,190.50 Authorized
4) Health Care Service Corporation – BCBS HMO – January 2018 - $31,932.75 Authorized
5) Zoll Medical Corporation – EMS Supplies - $33,640.24 Authorized
FINAL ACTION – January 9, 2018 BOT Meeting Page 2
6) Williams Architects – Professional Services – November 2017 - $38,817.90 Removed
7) Illinois State Treasurer – IDOT – York Road – Village Share - $137,429.67 Authorized
8) DuPage Water Commission – November 2017 - $298,207.04 Authorized
9) Winkler’s Tree Service – 2017 Tree Trimming - $26,635.00 Authorized
10) Civiltech Engineering, Inc. – Professional Services 10/28/17-11/24/17 - $21,154.15 Authorized
B. Approval of Payroll for Pay Period Ending:
1) Fire Department Retroactive Pay – December 15, 2017 - $276,723.48 Approved
2) December 16, 2017 - $797,402.28 Approved
3) December 30, 2017 - $727,449.60 Approved
C. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Golf Course Commodities Authorized
D. Development Services Referrals
1) Hannon’s Yorkshire Estates Subdivision – 601 Harger Road – Final Plat – 2-Lot
Subdivision Referred
2) Franklin Subdivision – 1900 Spring Road – Preliminary and Final Plat – 3-Lot Subdivision Referred
E. Ordinances & Resolutions
1) RESOLUTION 2018-SC-AG-EX-R-1686, A Resolution Approving And Authorizing The
Execution Of An Agreement By And Between The Village Of Oak Brook And Eclipse
Select Soccer Club, Inc. To Allow The Use Of A Sports Core Soccer Field
Passed
2) RESOLUTION 2018-SC-AG-EX-R-1687, A Resolution Approving And Authorizing The
Execution Of An Agreement By And Between The Village Of Oak Brook And Oak Brook
Soccer Club, Inc. To Allow The Use Of A Sports Core Soccer Field
Passed
3) RESOLUTION 2018-SC-GOLF-PG-R-1688, A Resolution Approving The Waiver Of
Competitive Bidding And Authorizing The Purchase Of Golf Merchandise For Resale Passed
4) RESOLUTION 2018-SC-GOLF-PG-R-1692, A Resolution Approving The Waiver Of
Competitive Bidding And Authorizing The Execution Of Purchase Order And Lease
Agreement By And Between The Village Of Oak Brook And E-Z-Go Textron, Inc. In
Regard To The Replacement Of Utility And Golf Carts
Passed
5) RESOLUTION 2018-IT-GIS-AG-1689, A Resolution Approving The Waiver Of
Competitive Bidding And Authorizing The Extension Of An Agreement By And Between
The Village Of Oak Brook And Municipal GIS Partners, Inc. To Provide GIS Support
Services
Passed
6) RESOLUTION 2018-LY-PG-R-1690, A Resolution Approving The Waiver Of Competitive
Bidding And Authorizing The Purchase Of Library Books From Authorized Distributors Passed
7) RESOLUTION 2018-BGC-WW-AG-R-1691, A Resolution Approving And Authorizing
The Execution Of An Agreement By And Between The Village Of Oak Brook And Douglas
Floor Covering For The Removal And Replacement Of Carpet In The West Wing Of The
Butler Government Center And To Repeal Resolution 2017-BGC-WW-AG-R-1684
Passed
8) RESOLUTION 2018-BD-CL-REC-D-R-1697, A Resolution Authorizing The Destruction
Of Verbatim Recordings Of Certain Closed Meetings Of The Village Board Of Trustees Removed
F. Sports Core Loan Removed
FINAL ACTION – January 9, 2018 BOT Meeting Page 3
G. Village of Oak Brook – Monthly Financial Reports – November 2017 Approved
7. ITEMS REMOVED FROM CONSENT AGENDA
6.A.6) Williams Architects – Professional Services – November 2017 - $38,817.90 Authorized
6.E.8) RESOLUTION 2018-BD-CL-REC-D-R-1697, A Resolution Authorizing The Destruction Of
Verbatim Recordings Of Certain Closed Meetings Of The Village Board Of Trustees Passed
6.F. Sports Core Loan Approved
8. BOARD & COMMISSION RECOMMENDATIONS
A. Clearwater Development – 2100-2122 York Road – Amend Special Use Ordinance S-1183 Failed
B. 2055 Clearwater Drive – Senior Lifestyle Development Company – Variations Failed
B. 1200 Oak Brook PD Addition – Special Use – Amending S-972 Concurred
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2018-POLO-AG-R-1695, A Resolution Authorizing The Execution Of A
License Agreement By The Village Of Oak Brook With Pineoak Partners, LLC Relating To
The 2018 Polo Season
Passed
B. Confirmation of Appointments
1) Zoning Board of Appeals Confirmed
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully
closed under this act, (2) litigation pending against, affecting, or on behalf of the Village, or probable
or imminent litigation against or by the Village, and (3) appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body or legal counsel for
the public body, pursuant to 2(c)(21), 2(c)(11) and 2(c)(1) of the Illinois Open Meetings Act,
respectively
8:27 pm
12. ADJOURNMENT 9:04 pm