Minutes - 12/12/2017 - Board of Trustees
VILLAGE OF OAK BROOK MINUTES Page 1 of 8
REGULAR MEETING OF DECEMBER 12, 2017
MINUTES OF THE DECEMBER 12, 2017
REGULAR MEETING OF THE PRESIDENT
AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK
APPROVED AS WRITTEN
ON JANUARY 9, 2018
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:01 p.m.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo,
Moin Saiyed, Edward Tiesenga, Asif Yusuf
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village
Attorney Greg Jones, Public Works Director Doug Patchin, Information
Technology Director Jim Fox, Deputy Police Chief Jason Cates, Fire Chief Barry
Liss, Head Librarian Jacob Post, Development Services Director Tony
Budzikowski, Golf Club Superintendent / Manager Sean Creed
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani mentioned that the Village received the Government Finance Officers
Association award for Achievement for Excellence in Financial Reporting. He presented the
award to Finance Director Paprocki.
A. Resolution of Appreciation – Illinois State Representative Patricia R. Bellock
President Lalmalani recognized Representative Bellock.
Village Clerk Pruss read the Resolution of Appreciation.
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Resolution of
Appreciation. VOICE VOTE: Motion carried.
Representative Bellock came forward and was presented with a plaque and a key to Oak Brook.
She expressed her appreciation and provided an update on the State budget process, legislation
and DuPage County.
4. PUBLIC HEARING – PROPOSED 2018 BUDGET
The Village President and Board of Trustees will conduct a public hearing on the proposed budget
for the Village of Oak Brook for the twelve-month calendar year commencing January 1, 2018
and ending December 31, 2018. The Village welcomes your comments at the December 12,
2017 meeting on the Proposed 2018 Municipal Budget.
5. CLOSE OF PUBLIC HEARING
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REGULAR MEETING OF DECEMBER 12, 2017
Motion by Trustee Baar, seconded by Trustee Cuevas, to close the Proposed 2018 Budget
Public Hearing at 7:17 p.m. VOICE VOTE: Motion carried.
6. RESIDENT/VISITOR COMMENT – None presented.
7. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of October 10, 2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Executive Meeting of November 8, 2017. VOICE VOTE: Motion carried.
B. Regular Executive Meeting Minutes of November 14, 2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Executive Meeting of November 14, 2017. VOICE VOTE: Motion carried.
C. Regular Board of Trustees Meeting Minutes of November 28, 2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Regular Meeting of November 28, 2017. VOICE VOTE: Motion carried.
8.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending December 7, 2017 - $712,993.22
Significant Items included in Above:
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services –
November 2017 - $8,500.00 (FY17 – YTD - $153,500.84)
2) Rathje Woodward, LLC - Legal Services – November 2017 - $3,333.33
(FY17 – YTD - $36,666.63)
3) Clark, Baird, Smith, LLP – Legal Services – November 2017 - $6,063.00
(FY17 – YTD - $23,162.25)
4) Holland & Knight – Legal Services – October & November 2017 - $8,395.50
(FY17 – YTD - $8,395.50)
TOTAL LEGAL BUDGET FOR 2017 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2017- YTD - $241,544.22
5) Paramedic Services of Illinois, Inc. – Services rendered for month ending
December 31, 2017, plus Retroactive - November 2017 and Orientation in the total
amount of $48,064.50
VILLAGE OF OAK BROOK MINUTES Page 3 of 8
REGULAR MEETING OF DECEMBER 12, 2017
6) Paramedic Services of Illinois, Inc. – Retroactive Pay from November 2015 to
October 31, 2017
7) Blue Cross Blue Shield of Illinois – HMO - $32,447.22
8) Blue Cross Blue Shield of Illinois – PPO Claims and Fees - $280,451.46
B. Approval of Payroll for:
1) Pay Period Ending December 2, 2017 - $727,134.58
C. Budget Adjustments
1) Fire, Rescue, & EMS Operations to Information Services
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Telephone System and Services
E. Ordinances & Resolutions
1) ORDINANCE 2017-TELECOM-TWR-S-1517, An Ordinance Approving An
Amendment To A Communication Site Lease Agreement (Ground) With SprintCom,
Inc. A Kansas Corporation
2) ORDINANCE 2017-LY-EX-S-1520, An Ordinance Combining The Exhibits And
Displays Policy With The Special Acquisitions Policy For The Oak Brook Public
Library
3) RESOLUTION 2017-PD-FIAT-AG-R-1680, A Resolution Approving And
Authorizing an Amendment To The Intergovernmental Police Service Assistance
Agreement In Relation To The Felony Investigation Assistance Team
4) ORDINANCE 2017-WA-G-1119, An Ordinance Amending Chapter 5 Of Title 8 Of
The Village Code Of The Village Of Oak Brook, Illinois Relating To Water Charges
5) ORDINANCE 2017-PP-S-1519, An Ordinance Authorizing The Sale, Donation Or
Disposal Of Certain Items Of Personal Property Owned By The Village Of Oak Brook
6) RESOLUTION 2017-MRKTG-AG-R-1681, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing a Retainer Fee Services Agreement for
Advertising and Marketing Services By and Between the Village of Oak Brook and
Point B Communications
7) RESOLUTION 2017-FD-IT-EQ-R-1682, A Resolution Approving The Waiver Of
Competitive Bidding And Authorizing The Purchase Of Computers For Fire
Department Vehicles From CDS Office Technologies
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REGULAR MEETING OF DECEMBER 12, 2017
8) RESOLUTION 2017-GL-ST-TECH-R-1683, A Resolution Urging The Governor To
Veto Senate Bill 1451
9) RESOLUTION 2017-BGC-WW-AG-R-1684, A Resolution Approving And
Authorizing The Execution Of An Agreement By And Between The Village Of Oak
Brook And Continental Flooring Company For The Removal And Replacement Of
Carpet In The West Wing Of The Butler Government Center
10) ORDINANCE 2017-LC-AL-G-1122, An Ordinance Amending Title 4, Chapter 1,
Section 8a Of The Village Code Of The Village Of Oak Brook, Illinois By Increasing
By One To Fifteen The Number Of Authorized Class B Liquor Licenses
F. Scavenger License
G. Year End Bill Payment
Motion by Trustee Baar, seconded by Trustee Tiesenga, to approve the Consent Agenda
and authorize the expenditures, with the exception of Items 8.E.4) and 8.E.7), as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
9. ITEMS REMOVED FROM THE CONSENT AGENDA
8.E.4) ORDINANCE 2017-WA-G-1119, An Ordinance Amending Chapter 5 Of Title 8 Of
The Village Code Of The Village Of Oak Brook, Illinois Relating To Water Charges
Trustee Saiyed discussed increased water rates instituted by the City of Chicago and DuPage
County. He clarified that the proposed rate increases for the Village are due to Chicago and
DuPage County’s increases.
Motion by Trustee Saiyed, seconded by Trustee Baar, that the Village Board adopt
Ordinance 2017-WA-G-1119, “An Ordinance Amending Chapter 5 of Title 8 of the Village
Code of The Village of Oak Brook, Illinois Relating to Water Charges” which increases
water rates 7% for fiscal year 2018.
Comments and questions from the Board regarding non-resident rates were addressed by Public
Works Director Patchin.
VILLAGE OF OAK BROOK MINUTES Page 5 of 8
REGULAR MEETING OF DECEMBER 12, 2017
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
8.E.7) RESOLUTION 2017-FD-IT-EQ-R-1682, A Resolution Approving The Waiver Of
Competitive Bidding And Authorizing The Purchase Of Computers For Fire Department
Vehicles From CDS Office Technologies
Trustee Tiesenga spoke regarding the technology and computers used by the Village departments.
He urged the innovation and centralization of data.
Motion by Trustee Tiesenga, seconded by Trustee Cuevas, to approve the purchase of the
eleven Panasonic computers.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
10. ACTIVE BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2017-BU-EX-S-1518, An Ordinance Adopting the Budget of the Village
of Oak Brook for 2018
Motion by Trustee Yusuf, seconded by Trustee Baar, that the Village Board adopt
Ordinance 2017-BU-EX-S-1518, An Ordinance Adopting the Budget of the Village of Oak
Brook for 2018.
Trustee Manzo expressed his appreciation of Finance Director Paprocki’s hard work, and he also
expressed concerns about sales tax revenues. Village Manager Ginex addressed these concerns
in regard to the vacancies at the Oakbrook Center. Trustee Manzo also spoke about closing of the
McDonald’s campus and the adverse impact of the red-light camera in Oakbrook Terrace. He
expressed opposition to any tax being imposed.
ROLL CALL VOTE:
Ayes: 5 – Trustees Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: 1 – Trustee Manzo
Abstain: 0 – None
Absent: 0 – None
Motion carried.
VILLAGE OF OAK BROOK MINUTES Page 6 of 8
REGULAR MEETING OF DECEMBER 12, 2017
2) ORDINANCE 2017-LC-AL-G-1120, An Ordinance Amending Title 4, Chapter 1,
Section 15 Of The Village Code Of The Village Of Oak Brook Relative To Permitted
Hours For Sale And Consumption Of Alcohol
Village Manager Ginex discussed that a request had been made from Binny’s Depot to change
the Sunday hours in regard to Christmas Eve and New Year’s Eve.
Rick Parenti, the Operations Director for Binny’s Depot, came to podium and discussed the hours
of extension requested.
Trustee Yusuf discussed amending the Ordinance to include all Sundays. Village Manager Ginex
and Village Attorney Jones provided information regarding the State requirements.
Motion by Trustee Yusuf, seconded by Trustee Saiyed, to amend the Ordinance to change
all Sunday sales to start at 9:00 a.m.
Opinions were expressed by the Board.
ROLL CALL VOTE: On the Amendment Motion
Ayes: 5 – Trustees Baar, Cuevas, Saiyed, Manzo, Yusuf
Nays: 1 – Trustee Tiesenga
Abstain: 0 – None
Absent: 0 – None
Motion carried.
Motion by Trustee Cuevas, seconded by Trustee Yusuf, to approve the Ordinance as
amended.
ROLL CALL VOTE: On the Approval Motion
Ayes: 5 – Trustees Baar, Cuevas, Saiyed, Manzo, Yusuf
Nays: 1 – Trustee Tiesenga
Abstain: 0 – None
Absent: 0 – None
Motion carried.
3) ORDINANCE 2017-PL-HARAS-G-1121, An Ordinance Amending Section 7.02 Of
The Personnel Manual Of The Village Of Oak Brook To Expand On The Definition
And Actions To Be Taken In Relationship To Sexual Harassment
Village Manager Ginex stated that all municipalities are mandated by the State to adopt a sexual
harassment policy by the end of the year and explained what the policy includes.
Motion by Trustee Cuevas, seconded by Trustee Yusuf, to approve the Ordinance.
Comments were made by the Board.
VILLAGE OF OAK BROOK MINUTES Page 7 of 8
REGULAR MEETING OF DECEMBER 12, 2017
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
B. Additional 2017 Contributions to Police and Firefighters Pension Funds
Motion by Trustee Manzo, seconded by Trustee Baar, that the Village Board adopt the
Nyhart 2017 recommended contributions of $1,748,025 to the Police Pension Fund and
$2,080,231 to the Fire Pension Fund and make additional contributions to meet these
amounts.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
11. INFORMATION & UPDATES
President Lalmalani expressed appreciation to Village Manager Ginex, Finance Director
Paprocki and the Department Directors for putting together this budget process.
A. Village Manager
Village Manager Ginex discussed that there had been one Sports Core Advisory Committee
meeting and urged the Board to attend the next meeting regarding a proposal made by the Oak
Brook Park District to manage the pool.
B. Village Clerk
Village Clerk Pruss extended holiday greetings.
C. Trustees
Trustee Yusuf discussed the sales tax comparisons in the budget and expressed appreciation for
all the Village staff.
Trustees Saiyed and Cuevas expressed holiday greetings.
Trustee Baar acknowledged Village Manager Ginex and Oak Brook Park District Commissioners
for working toward a partnership with the Bath & Tennis Club.
Trustee Manzo talked about the Sports Core Advisory Committee meeting and expressed holiday
greetings.
Trustee Tiesenga expressed gratitude for his fellow Board members and Village staff.
VILLAGE OF OAK BROOK MINUTES Page 8 of 8
REGULAR MEETING OF DECEMBER 12, 2017
ATTEST:
Charlotte K. Pruss /s/
Charlotte K. Pruss
Village Clerk
D. Village Attorney
Village Attorney Jones wished everyone Happy Holidays.
E. Village President
Information Technology Director Fox thanked Village Attorney Adam Simon for his work on all
the telecom agreements.
Deputy Police Chief Cates extended appreciation to Sergeant Ben Kadolph, the accreditation
manager.
Public Works Patchin announced that leaf collection is complete.
Golf Club Superintendent / Manager Creed and Head Librarian Post wished everyone Happy
Holidays.
Finance Director Paprocki thanked everyone for a smooth and easy budget process.
Fire Chief Liss addressed comments made earlier about a lack of data centralization between
departments.
Development Services Director Budzikowski mentioned two projects at the Oakbrook Center.
11. ADJOURN TO CLOSED SESSION - For the purpose of discussing (1) minutes of meetings
lawfully closed under this act; (2) litigation pending against, affecting, or on behalf of the
Village, or probable or imminent litigation against or by the Village pursuant to 2(c)(21) and
2(c)(11) of the Illinois Open Meetings Act, respectively
Motion by Trustee Yusuf, seconded by Trustee Baar, to adjourn to closed session at 8:07
p.m.
ROLL CALL VOTE:
Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried.
12. ADJOURNMENT
Motion by Trustee Cuevas, seconded by Trustee Saiyed, to adjourn the Regular Meeting of
the Board of Trustees at 8:44 p.m. VOICE VOTE: Motion carried.