Minutes - 11/28/2017 - Board of Trustees (2) VILLAGE OF
OAK B R9K MINUTES OF THE NOVEMBER 28, 2017 2
REGULAR MEETING OF THE PRESIDENT
AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK
APPROVED AS WRITTEN
ON DECEMBER 12, 2017
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm. The
Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo,
Moin Saiyed, Edward Tiesenga, Trustee Asif Yusuf
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village
Attorney Greg Jones, Public Works Director Doug Patchin, Information
Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief Barry Liss,
Head Librarian Jacob Post, Development Services Director Tony Budzikowski,
Golf Club Superintendent/Manager Sean Creed
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani remarked on the passing of Edward Mullins.
Resident-Tom Mullins came to the podium and spoke about his uncle, Edward Mullins, and
thanked the Board for their recognition.
President Lalmalani announced that he was pulling Item#8.A.1) off the agenda.
He mentioned the Thanksgiving holiday, and also The Drake Oak Brook Hotel receipt of the
Business Ledger award. He announced that the Oak Brook Bath & Tennis Club was a winner of
the Best of Weddings 2018 and part of the 2018 Best Western Chicago Suburbs wedding venues.
President Lalmalani talked about an upcoming meeting with the Village of Westmont regarding
an apartment complex planned at Oak Brook Hills.
A. Village of Oak Brook Stormwater Management Plan Overview—Christopher B. Burke
Engineering, Ltd.
Public Works Superintendent Rick Valent came to the podium and introduced Darren T. Olson
from Christopher B. Burke Engineering, Ltd. Mr. Olson provided a PowerPoint presentation
regarding the stormwater management plan. Mr. Valent made further comments about what has
been done around the Village, and he and Mr. Olson addressed questions from the Board.
4. RESIDENT/VISITOR COMMENT
Alan Koren came to the podium to speak regarding the Oak Brook Hills development.
5. APPROVAL OF MINUTES
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A. Special Board of Trustees Meeting of November 8, 2017
Motion by Trustee Baar,seconded by Trustee Cuevas,to approve the Minutes of the Special
Meeting of November 8, 2017. VOICE VOTE: Motion carried.
B. Regular Board of Trustees Meeting of November 14, 2017
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the
Regular Meeting of November 14, 2017. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 23, 2017 - $780,493.88
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni &Krafthefer, PC—Legal Services—October
2017 - $8,500 (FYI 7—YTD - $145,000.84)
2) Rathje, Woodward, LLC—Legal Services—October 2017 - $3,333.33 (FY 17 -
$33,333.30)
TOTAL LEGAL BUDGET FOR 2017 IS $293,100 - TOTAL LEGAL BILLS PAID
FOR 2017-YTD - $215.252.39
3) DuPage Water Commission—October 2017 - $399,872.08
4) Burns &McDonnell Engineering Co., Inc.—Professional Engineering Services -
September 2017 - $24,526.30
5) Global Emergency Products - Pierce Enforcer Pumper 7-Year Warranty- $54,606.00
6) Civiltech Engineering, Inc. -N. York Rd./Harger Rd. Intersection Improvement-
Professional Services—August 26-September 29, 2017 - $46,155.89
7) Civiltech Engineering, Inc. -N. York Rd./Harger Rd. Intersection Improvement-
Professional Services - September 30-October 27, 2017 - $28,153.55
B. Approval of Payroll for:
1) Pay Period Ending November 18, 2017 - $753,385.57
C. Ordinances &Resolutions
1) ORDINANCE 2017-LC-AL-G-1118, An Ordinance Amending Title 4, Chapter 1,
Section 8a Of The Village Code Of The Village Of Oak Brook, Illinois By Increasing
By One To Thirty-Five The Number Of Authorized Class A-1 Liquor Licenses (Roka
Akor)
D. Village of Oak Brook—Monthly Financial Report—October 2017
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E. Deductible for 2018 Risk Management Insurance
Motion by Trustee Baar, seconded by Trustee Tiesenga, to approve the Consent Agenda
and authorize the expenditures,with the exception of Item 6.A.4) as presented.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar,Cuevas,Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.A.4) Burns &McDonnell Engineering Co., Inc. —Professional Engineering Services -
September 2017 - $24,526.30
Motion by Trustee Manzo, seconded by Trustee Baar, to approve this significant item.
Trustee Manzo requested that the Finance Director provide a report comparing outsourcing
costs with previous Engineering Department personnel costs. Development Services Director
Budzikowski provided some input regarding the previous Engineering Department budget
compared with this year.
ROLL CALL VOTE:
Ayes: 6—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
8. UNFINISHED BUSINESS
A. BOARD & COMMISSION RECOMMENDATIONS
1) Motion to Reconsider the Action Taken on the November 14, 2017 Board Meeting
Regarding Franklin 1900 Spring, LLC—Text Amendment—B2 District
This item was removed at the beginning of the meeting.
9. ACTIVE BUSINESS
A. Ordinances &Resolutions
1) RESOLUTION 2017-PD-RNVTN-PRJT-AG-R-1679, Award of contract for
Construction Management Services for the PD Detention Zone Renovation and
Addition Project
Motion by Trustee Baar, seconded by Trustee Cuevas, that the Village Board approve
Resolution 2017-PD-RNVTN-PRJT-AGR-1679 and award a Construction Management
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Agreement to Shales McNutt Construction, Elgin, Illinois, for the Police Department
Detention Zone Renovation and Addition Project in the estimated amount of$2,475,164.
Police Chief came to the podium and provided a PowerPoint presentation regarding the issues
which will be resolved by the project. Mr. Bill Wilson of Shales McNutt and Chief Kruger
addressed questions from the Board. Opinions were expressed by the Board and lengthy
discussion ensued regarding delaying the project, doing a portion of the project and the safety
concerns. Trustee Baar called the question and Trustee Tiesenga agreed.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Saiyed, Tiesenga,Yusuf
Nays: 1 —Trustee Manzo
Abstain: 0—None
Absent: 0—None
Motion carried.
B. Confirmation of Appointments
1) Sports Core Advisory Committee
Motion by Trustee Baar, seconded by Trustee Cuevas, to confirm President Lalmalani's
recommendation to appoint Lynna Smith to serve a 2-year term to the Sports Core
Advisory Committee.VOICE VOTE: Motion carried.
C. Golf Surcharge Discussion
Finance Director Paprocki requested clarification about the two separate funds and intermingled
funds. Comments were made by Board members and questions were addressed by Finance
Director Paprocki and Golf Club Superintendent/ Manager Creed. President Lalmalani stated
that the two Finance liaisons could meet with Finance Director Paprocki regarding how to handle
the golf surcharge monies.
10. INFORMATION &UPDATES
A. Village Manager
Village Manager Ginex congratulated Police Chief Kruger on his sixth anniversary with
the Village. Village Manager Ginex also announced that the public hearing for the 2018
budget would be on December 12ffi.
B. Village Clerk
Village Clerk Pruss has nothing to report.
C. Trustees
Trustee Tiesenga remarked on a law seminar he attended.
Trustee Manzo discussed the Oak Brook Hills development and Mr. Koren returned to the
podium.
Trustee Baar recognized the accomplishments of Police Chief Kruger.
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Trustee Saiyed also expressed his appreciation of Police Chief Kruger and discussed the
Sports Core improvements.
D. Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director discussed the cell towers and providers.
Police Chief Kruger thanked everyone for their support and kind words. He urged that
everyone lock their cars.
Public Works Director Patchin stated that the department is still on schedule with leaf
pickup.
Golf Club Superintendent/ Manager Creed remarked on the turnout of golfers during the
nice weather.
Head Librarian Post suggested coming to the Library to check out a good book.
Fire Chief Liss announced that there will be a first Citizens Fire Academy starting in March.
Development Services Director Budzikowski recognized Gail Polanek of the Development
Services Department on the celebration of her 25th anniversary with the Village.
11. ADJOURN TO CLOSED SESSION - For the purpose of discussing (1) minutes of meetings
lawfully closed under this act; (2) collective negotiating matters; and (3) the appointment,
employment, compensation, discipline,performance or dismissal of a specific employee or legal
counsel for the public body, pursuant to 2(c)(21), 2(c)(2) and 2(c)(1) of the Illinois Open
Meetings Act,respectively
Motion by Trustee Cuevas,seconded by Trustee Saiyed,to adjourn to closed session at 8:47
p.m.
ROLL CALL VOTE:
Ayes: 5—Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Yusuf
Motion carried.
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12. ADJOURNMENT
Motion by Trustee Baar, seconded by Trustee Manzo, to adjourn the Regular Meeting of
the Board of Trustees at 9:40 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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