R-1697 - 01/09/2018 - CLOSED MTG MINUTES - Resolutions RESOLUTION 2018-BD-CL-REC-D-R-1697
A RESOLUTION AUTHORIZING THE DESTRUCTION OF VERBATIM RECORDINGS
OF CERTAIN CLOSED MEETINGS OF THE VILLAGE BOARD OF TRUSTEES
WHEREAS, the Open Meetings Act requires the Village to make verbatim recordings of its closed
meetings; and
WHEREAS, the Illinois Open Meetings Act, 5 ILCS 120/1 et seq. ("Act') permits the Village to
destroy the verbatim recordings of its closed meetings 18 months after the completion of the meeting
recorded if the Village Board: (i) approves the destruction of the verbatim recordings; and (ii)approves
the written minutes of the closed meeting; and
WHEREAS, in accordance with the Act, the Village has maintained verbatim recordings for more
than 18 months and has approved the written minutes of all meetings of the Village Board of Trustees
that were closed to the public pursuant to the Act; and
WHEREAS, pursuant to Section 2.06(c) of the Act, the President and Board of Trustees have
determined that it will serve and be in the best interests of the Village to destroy the verbatim recordings
of the closed meetings of the Village Board of Trustees that occurred from January 1, 2015 through June
30, 2016; and
NOW,THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Destruction of Verbatim Recordings. The President and Board of Trustees shall,
and do hereby, authorize and direct the Village Clerk to destroy all verbatim recordings of all closed
meetings of the Village Board of Trustees that occurred from January 1, 2015 through June 30, 2016.
Section 3: Effective Date. This Resolution shall be in f4force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manne�rr(irovided by law.
APPROVED THIS gth day of January, 2018. '`
Gopal G. Lalmalani, Village President
PASSED THIS 9th day of January, 2018.
Ayes: Trustees Baar, Cuevas, Tiesenga,-Yusuf,
Nays: Trustee Manzo
Absent: Trustee Saiyed
ATTEST:
Charlotte K. Pruss, Village Clerk
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