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Minutes - 01/07/1980 - Board of Trustees71. VILLAGE OF OAK BROOK INIIN T ES OF REGULAR 'INIE;L'TING January 7, 1980 CALL MEETING TO ORDER The Regular INJeeting of the Board of Trustees was called to order at 7:30 P.M. by President Cerne in the Samuel E. Dean Board Room of the Village Commons. A. Roll Call Present: Trustees George Congreve Arthur W. Philip Barbara F. Reynolds Joseph H. Rush President Wence F. Cerne B. Appointment - Trustee Philip moved - seconded by Trustee Congreve... To appoint Cheryl Kaysen as Secretary for this regular meeting of the Board in the absence of the Village Clerk. Voice vote: all in favor So ordered II. APPROVAL OF MINTLUES President Cerne, at the request of Trustee Philip, delayed the reading and approval of the minutes of the regular Village Board meeting of December 11, 19792 until the January 22, 1980 regular Village Board meeting so the Board action regarding Golf Course Change Order #11 to Wadsworth Construction Company can be clarified. III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. .;A. ORDINANCE NO. S -44S: AN ORDINANCE AMENDING ORDINANCE S -444 AND ESTABLISHING RULES AND REGULATIONS GOVERNING THE USE AND OPERATION OF THE FACILITIES KNO!%N AS THE SPORTS CORE AND ESTABLISHING POLICIES FOR THE RENTAL OF GOLF CARTS. Trustee Philip moved - seconded by Trustee Congreve... To approve Ordinance S -44S as presented and waive reading of same. .Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. So ordered ;B. Merry Lane Subdivision - Flood Plain Special Use - Zoning Board of Appeals Recommendation. Trustee Reynolds moved - seconded by Trustee Philip... To deny petition for special use permit to place fill for house pads for Lots 24 and 2S of Merry Lane Subdivision in keeping with the findings of the Zoning Board of Appeals that the Village Engineer has not certified revised maps. There.-,was further discussion ,,on -his issue ;;,, @nd ­the first motion was withdrawn... ,Trustee `Reynolds moved - ,secondQ.,(] by 1n.iS tee .I.'wsh .. . To :,cone- inue above petit ion at -,,t:lie •xe -quest yof the :,l�,et i r.ioner until the current review of -the flo_ad - )l-aiil map�� ,.i:s ::conil�lete_d .c }.r ;1L0 -clays , whichever is loss, at :$VILLAGE OF OAK BROOK (MINUTES 1 January 7, 1980 IOO i�1II��1VILLAGE, OF OAK B 2 January 7, 1980 " ' • which time the petition should be referred beck to the Zoning Board of Apl,eals if revised neaps are certified, or placed again on the Village Board Agenda :if new maps are not certified. ,Roll call vote: Ayes: Trustees Congreve, Reynolds, and Rush Nays: Trustee Philip President Cerne indicated approval of the motion. So ordered IV. FINANCIAL A. Treasurer's Report The Treasurer's Cash and Investment Report for the month of December, 1979 reflected the following: Revenue Balance Corporate Fund $ 556,097.82 $ 2,961,864.13 Motor Fuel Tax Fund 7,283.18 65,224.37 Revenue Sharing Fund 1,175.29 20,468.61 Water Fund 156,703.93 11610,368.15 1979 Revenue Bond Fund - 0 - .07 Sports Core Fund 352073.97 5,090,540.53 Sports Core Operating Fund 10,994.19 303.01 Trustee Rush moved - seconded by Trustee Congreve... To approve the Treasurer's Cash and Investment Report for the month of December, 1979 as submitted. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. So ordered ..B. Investments #1 - Corporate Fund (181 days) Trustee Rush moved - seconded by Trustee Congreve... To approve and ratify the following investment from the Corporate Fund: One federally secured certificate of deposit in the amount of $400,000.00 to mature at First Federal Savings and Loan on June 16, 1980 at a rate of 13.50. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds and Rush Nays: None President Cerne indicated approval of the motion. So ordered #2 - Sports Core Bond Fund (Butler Debt Account) (366 days) Trustee Rush moved - seconded by Trustee Philip... To approve and ratify the following investment -ftom ..the -Sports Core .Bond Fund: -One 1edei:al'ly secured - cert_i ficate -of deposit ;,in the - ,amount of $1;47.1, 805:96 to mature at First Federal Savings 'arid ,Loan on January 2, 1981 at a rate of 12%. VILWE OF OAK BROOK MINUTES 2 January 7, 1980 ,SILL GE OF OAK BROOK INI -MUTES 3 January 7, 1980 Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. So ordered C. PAYOUTS #1 - I.R.M.A. (Intergovernmental Risk Management Agency Trustee Rush moved - seconded by Trustee Philip... To approve payment of the 1980 contribution in the amount of $110,587.11. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. So ordered #2 - Adcock Paving, Inc._- Payment #1 - Oak Brook Golf Course Parking Lot Construction -� Trustee Philip moved - seconded by Trustee Congreve... To approve payment #1 in the amount of $19,706.76 subject to Village Attorney approving waivers. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. #3 - Mangan Builders - Payment #1 - Clubhouse Construction 'Trustee Philip moved - seconded by Trustee Rush... To approve payment #1 in the amount of $25,200.00. "Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. #4 - State Treasure :Trustee Congreve moved To approve payment -Roll call vote: Ayes: Nays: :�r - Payment #4 - 16th Street $ Spring Road - seconded by Trustee Philip... #4 in the amount of $109,917.81. Trustees Congreve, Philip, Reynolds, and Rush None President Cerne Jndicatea.-approval ,of the motion. So ordered So ordered So ordered VILLAGE OF OAK BROOK MINUTES 3 January 7, 1987 VILLAGE OF OAK BROOK MINUTE* rd Ll January 7, 1980 # #5 - Central Black Top Company - Pa }anent #2 - Pavement I:e cons truction /Rcsurfacinb Trustee Congreve moved - seconded by Trustee Philip... To approve payment # #2 in the amount of $78,670.40 subject to Village Attorney approving waivers. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. D. APPROVAL OF BILLS So ordered Accounts Payable dated January 1, 1980, presented to reflect payment from the following funds as follows: Corporate Fund $ 477,199.98 Motor Fuel Tax Fund 52063.24 Revenue Sharing Fund 31286.07 Water System Funds 47,841.01 Sports Core Fund 117,281.46 Sports Core Operational Fund 15,662.87 GRAND TOTAL 6662334.63 Trustee Congreve moved - seconded by Trustee Philip... To approve for payment in the sums listed for the various accounts as set forth in the Accounts Payable Summary Sheet in the amount of $666,334.63. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush (Trustee Rush abstained as to International Harvester Payment) Nays: None President Cerne indicated approval of the motion. E. APPROVAL OF 79/80 AUDITORS Trustee Philip moved - seconded by Trustee Congreve... To invite proposals from additional auditing firms. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. ':F. APPROVAL OF THE $5,000,000.00 EXCESS UMBRELLA-,COVERAGE Trustee Rush moved - seconded by Trustee Philip... To approve the renewal of the insurance binder from Mochel Agency, Inc. on the excess umbrella insurance coverage. Roll Call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None ;President t�Ce.rriie ° ndicated..approval of "the - motion. So ordered So ordered So ordered -- VTLLAGE OF OAK BROOK MIWUS 4 January 7, 1980 Va11LLukGE OF OAK BROOK NII1U7FES* V. VI. 5 ` January 7, 1980 G. C} Il G-E OI:11i R #12 - lti'i SVORT11i CONSTRUCTION COMPANY Trustee Philip moved - seconded by Trustee Rush... To table this issue pending additional information requested by the Board. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. OLD BUSINESS A. A }-YARD OF CONTRACT - SNOW PLOIV /SALT SPREADER Trustee Congreve moved - seconded by Trustee Philip... To accept bid from Rendels, Inc. for the furnishing of and installation of a snow plow, salt spreader and related hydraulic system in the amount of $8,358.60. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. B. AWARD OF CONTRACT - TRAFFIC SIGNAL MAINTENANCE Trustee Congreve moved - seconded by Trustee Philip... So ordered So ordered To accept the bid from Pinner Electric Company in the amount of $125.00 per intersection for the maintenance of traffic signals with the option of an additional two (2) year contract at the same rate. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. So ordered C. AUTHORITY TO BID - SOLID WASTE DISPOSAL "Trustee Congreve moved - seconded by Trustee Rush... To authorize solicitation of proposals for a third contractor for garbage disposal. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. So ordered NEW BUSINESS ..A. APPOINTMENTS I.- "Pre`sident Cerne _..Lavery °to fill the unexpired term .of 'E. Clifford Marquardt as a trustee , on the Village - Board. . Rrustee Congreve ,moved ­ - s:cconded 'by 'Trustc,c: Pus }I.. . -OF OAK BROOK MINUTES S January 7, 1-080 VILLAGE OF OAK BROOK NIINUTEE# 6 • January 7, 1980 To appoint John R. Lavery as a trustee to replace E. Clifford Marquardt as of January 22, 1980 with Mr. Lavery's term expiring April 30, 1981. Roll call vote: Ayes: Trustees Congrevc, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. So ordered 2. President Cerne recommended the appointment of Richard A. Barton to fill the unexpired term of John R. Lavery as Chairman of the Plan Commission. Trustee Reynolds moved - seconded by Trustee Rush... To concur in the appointment of Richard A. Barton as Chairman of the Plan Commission replacing John R. Lavery as of January 22, 1980 with Mr. Barton's term expiring May 20, 1981. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. So ordered 3. President Cerne recommended the reappointment of Gene J. Baroni as Chairman of the Zoning Board. Trustee Congreve moved - seconded by Trustee Rush... To concur in the reappointment of Gene J. Baroni as Chairman of the Zoning Board of Appeals effective immediately with Mr. Baronn's term expiring November 17, 1984. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rus h Nays: None President Cerne indicated approval of the motion. So ordered 4. President Cerne recommended the reappointment of Henry 0. Marcy as a member of the Plan Commission. Trustee Reynolds moved - seconded by Trustee Philip... To concur in the reappointment of Henry 0. Marcy as a member of the Plan Commission effective immediately with Mr. Marcy's term expiring May 20, 1982. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne� indicated approval,of the motion. `;"B. GINGER CREEK REQUEST - ROAD CLOSING So ordered Village Board concurred that a special meeting be held for further discussion of this issue. ,Voice Vote - all in,sfavor So ordered V1111A {71 OF OAK BROOK MINUTES 6 - January 7, 1980 n =wV,14,r '"],AGE OF Oil I3Rc i� 1�I�T[1TE� 7 C. WATER REOUEST - 31st SITE-E- T Trustee Congreve moved - seconded by Trustee Philip... January 7, 1980 To deny mater request by Mr. Van DeHouten as this parcel of property lies outside the Village of Oak Brook water service area. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. D. MIDWEST CLUB - O W BROOK ROAD - ACCEPTANCE OF PUBLIC IMPROVEMENTS Trustee Congreve moved - seconded by Trustee Reynolds.., So ordered To table the request for the approval of the improvements on Oak Brook Road subject to the installation of the lighting which is part of the improvements at the entrance along 31st Street and that the Performance and Payment Bond No. 08SB098396BCA be released and that the Maintenance Bond No. 08SBO98396BCA in the amount of $54,326.00 be placed in effect. Upon completion of the installation of the lighting, the Board would then accept the public improve- ments and the matter can be once again placed on the Board agenda. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. E. MIDWEST CLUB - LETTERS OF CREDIT PHASES 1 and 2 Trustee Congreve moved - seconded by Trustee Rush... To reduce Letter of Credit WCG- PS5326F from $2,569,832.06 to $642,458.02 and to reduce Letter of Credit 1,VCG- P55339F in the amount of $1,967,509.25 to $491,877.31. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. F. 79/80 WATER MAIN EXTENSION - CONSULTANT DESIGN SERVICES Trustee Congreve moved - seconded by Trustee Philip... To accept the proposal from PRC Toups in the amount of $3400.00 for the design of the water main extensions. This amount includes the staking of Glendale Avenue water main. "Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President "Cerne - indicated approval of the motion. So ordered So ordered So ordered V.1 - LA(3l; OF OAK BROOK IN;INUTES 7 January 7, 1980 2'LVJ`I:';AGE OF OAK BROOK MINUTE 8 16 January 7, 1980 G. MC DONALD'S. COIU'ORATION - SPECI U USE P> IZMT'F " DRTVT:- TN" F'.START.TSI- MT'NIT Trustee Congreve moved - seconded by Trustee Reynolds... That this item be referred to the Plan Commission meeting of January 21, 1980 and the Zoning Board of Appeals meeting of February 5, 1980. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: None President Cerne indicated approval of the motion. H. ADJOURNMENT Time - 9:14 P.M. Trustee Philip moved - seconded by Trustee Congreve... That the regular Village Board meeting of January 7, 1980 be adjourned. Voice Vote - all in favor Respectfully submitted, Marianne Lakosil by Cheryl K ysen, fitting Secretary Q� �' f, 6, �z //-, //, t' 4 - . Z �r 1�� -a- App 4, ed Y - , So ordered So ordered tVIXIAGE OF OAK BRO ()K T4INIIJTES 8 January 7, 1980