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Minutes - 01/08/1991 - Board of TrusteesMINITTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD GP TRUSTEES OF THE VILLAGE OF OAK BROOKr ILLINOIS HELD JANUARY 8, 1991 T. MEETING CALL s The Regular Meeting of the Board of Trustees was called to order by President Corns in the Samuel B. Dean Soard Room of the Village Commons at 7 :32 P.M. ROLL CALLS PRESENT: President Wence F. Cornea Truatees Garry J. Bartecki Karen M. Bushy Ronald P. Maher Barbara A. Payovich Joseph H. Rush H. Richard Winters ABSENTt None PLEDGE TO THE FLAG 11. APPROVAL OF MINUTES: Trustee Maher moved, seconded by Trustee Winters to approve the Minutes of the Committee-of-the-Whole Meeting of December lOr 1990 as presented and waive the full reading thereof. Voice Vote: all ayes, no nays. Motion carried. Trustee Maher moved., seconded by Trustee Winters to approve the Minutes of the Public nearing of December 11, 1990 regarding the Comprehensive Plan Ordinance as presented and naive the full reading thereof. Voice Votes all ayes, no nays. Motion carried. Trustee.Maher moved, seconded by Trustee Winters to approve the Minutes of the Regular Meeting of December 11, 1990 as amended and waive the full reading thereof. Voice Vote: all ayes, no nays. Motion carried. III. ORDINANCES ADD RESOLUTIsW NS s R. RESOLUTION NO. R--515 1991 PERMIT RESOLUTION - ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT I : Required annually for any improvements on State of Illinois right -of -way. Trustee Rush movedr seconded by Trustee Bushy to paws Resolution No. R -5151 the 1991 Permit Reasssolutionr to allow Oak Brook to undertake work within the State right -of-way and waive the full reading thereof. Roll Call Vote a VILLhQB OF OAK BROOK Minutes -1- January 8, 1991 t4°1Go I VILLAGE Or OAK BROOK Mi 4 s -2- Onuary 8, 1991 Ayes: 7- Trustees Bartecki, Bushy, Maher Payovich, Rush, Winters and President Cerne Nays: 0 -gone Absent: 0 -None Motion Carried. B. ORDINANCE NO. S -708 AN ORDINANCE REZONING PROPERTY TO CONSERVATIOI RzA DI` CT s< 142 5 Kensington Road): The Park District, by letter of January 39 1991, indicates that the Village should proceed with rezoning the property from the R--4 to the C/R District. It would be appropriate for the Village Board to table the other two applications dealing with the text amendment and flood plain special use until such time as the Park District has prepared specific plans in this regard. Trustee Winters moved, seconded by Trustee Rush to Pass ordinance No. S -708 as presented and waive the full reading thereof. Ro..' Call Vote: Ayes: 7- Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne Nays: O- None Absent: 0- -none Motion Carried. IV. FINANCIAL: A. Passyoutss: 1. Dome Corporation of America - Pa out #1 & Final •- Salt Storage Dome Construction ( public Works yastrd } : Trustee Rush moved, seconded by Trustee Bushy to authorise payment of Payout #1 & Final to Dome Corporation of America for prefabrication and erection of L -50' Dia. Dose, 4' high foundation wall, roofing of same; including all labor, materials and equipment in the total amount of ;49,740.00. Roll Call Votel Ayest 7- Trustees Bartecki, Bushy, Maher, Payovich, Rush., Winters and President Cerne Kays: 0 -None Absent: 0 -None Motion Carried. 2. Pickus construction & FMjEMAt Co. Inc. - Pa out #1 & Final: Trustee Rush moved, seconded by Trustee Bushy to authorizers payment of Payout #1 & Final to PickusE: Construction Company, ;! Inc. for upgrading existing two (2) posts fore and aft hoist with power unit for inground lift in the total amount of �I $7,356.40. Roll Call 'dote: �I ;I Ij VILLA OX ©P OAK BROOK Minutes January St 1991 Ij �s�aManvd�roirlo�rlB-"-._•.. ..._Y._._._.,,,_,� _ - • - - - ,__:..._._ _- = -_,••__ -- - - -- -- .rll Yu � 00 AOL ANIL VILLAGE OF OAK BROOK Mi s -3- 66nuary 8, 1991 Ayes; 7-- Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne Nay: : 0 -None Absent: O-Nona Motion Carried. 3. Cra, wf Murphy, "illy, Inc. - Payout #2 - Design 9CS Rehabilitation (16th Street & Spring Road" Trusters Rush moved, seconded by Trustee Bushy to authorize payment of Payout #2 to Crawford, Murphy, & Tilly, Inc. for professional design services for the overlay and rehabilitation of Spring Road and 15th Street in the total amount of $4,142.75. Roil Call vote: Ayes: 7- Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Corns Nays: O -None Absents 0 -none Motion Carried. 4. Crawford Murphy, & Tilly, Inc. - Payout #3 - Bridge Inspection Services 22nd Street over Salt Creekr__Ppring Road Joarie Boulevard, Regent Drive and Baybrook Lane at Ginner Crook and deck inspections of Barger Road and Windsor Drive bridges): Trustee Rush moved, seconded by Trustee Bushy to authorize payment of Payout #3 to Crawford, Murphy, & Tilly, Inc. for professional consulting services for bridge inspections in the total amount of $171.00. Roll Call Vote: Ayes: 7d- Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne Nays .0 0 -None Absent: 0 -None Motion Carried. 5. Swallow Construction Corporation - Payout #2 - Ginger Creek /Butterfield Country Club Storm Seaver (Lot 115): Trustee Payovich moved, seconded by Trustee Rush to authorize payment of Payout #2 to Swallow Construction Corporation for a storm sewer construction on Lot 115 Ginger Creek /Butterfield Country Club in the total amount of $600.00 subject to approval Of waivers by the Village Attorney. Roll Call Vote: ' Ayes: 7-- Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne Nays: 0 -Done Absent; U -None Motion Carried. 6. Marino Construction Com - Pa out #13 - Reservoir B I Construction _(2710 Meyasrs Road }: ) Trustee Rush moved,, seconded by Trustee Bushy to authorise payment of Payout #13 to Marino Construction Company for VILLAGE OF OAK BROOK Minutes -3- January S. 1991 VILLA U OF OAK BROOK MiAWS Vd Sm Bar— P4 #OA -4- nary 8, 1991 construction of Reservoir B and all appurtenant items in the total amount of $117,741.87 subject to approval of waivers by the Village Attorney. Roll Call Vote: Ayes: 7-- Trustees Bartecki, Bushy, Maher, Payovich, Russs<ha Winters and President Cerne Nays: 0 -None Absent: 0 -None Notion carried. 7. Intergovernmental Risk ManaSteent. NencX (IRMA) m- 1991 Annual Centri.but ion: Trustee Bartecki moved, seconded by Trustee Rush to authorize payment to the Intorgovernmental Risk M,anag Agency (IPJQ) for the 1991 Initial Allocation in the total amount of $273,138.00. Roll Cali. Votest Ayes: 7- Trustees Bartssecki, Bushy,, Daher, Payovich, Rush, Winters and President Carne Kays: 0-None Absent: 0 -None Motion Carried. 8. DuPage Water Commission - Payout #24 - Fixed Costs; Trustee Rush moved, seconded by Trustee Bushy to authorize payment of Payout #24 to the DuPage Water Commission for the Village's portion of the total Commission's fixed cost requirement for the month of December in the total amount of $74,791.83. Roll Call Vote: Ayes: 7 -Trustees Bartecki, Bushy,, Maher, Payovich, Rush,, Winters and President Carne Nays: 0 -None Absent: O- -None Notion Carried. B. Approval of Bills: Voucher List of Bills Presented for Approval January S. 1991 to reflect payment from the following funds: General Corporate Fund $510,889.28 Motor Fuel Tax Fund 590985.80 Water Fund 346* 133.61 Sports Core Fund S5,809.64 Trustee Bartecki moved, seconded by Tru9:: ^-a .Bushy to approve Voucher List of Bills in the total amount of $972,798.33 and authorise the Village President to affix his signature thereon. President Cerne abstained from voting on the bill from Pepsi Cola due to corporate ownership by his employer of Pepsi Cola General Bottlersse, Inc. VILLAGE OF OAK BROOK Minutes -4- January 8, 1991 V * (3— Q*Taw#4W VILLAGE OF OAK BRWK Wuary S. 1991 Trustee Winters abstained from voting on the bills from Illinois Bell due to employment by same. Roll Call Vote: Ayes: 7- Trustees Bartecki, Bushy,, Maher, Payovich, Rush, Winters and president Cerne Nays: O -None Lbsent : O --None Abstain: 2-Trustee Winters and President Cerne as noted above Notion carried. C. Treasurer's Report: Trustee Bartecki mov6d, seconded by Trustee Rush to approve the Treasurer's .Report for the Month of November., 1990 an presented. Voice Vote: all ayes, no nays. notion carried. V. UNFINISHED BOSINZSS: A. Recos ndation - Polo and Stablim Tract Contracts: Discussed at the Committee-of-the-Whole meeting of January 7, 1991. Mr. David A. watts, representing the Butler Polo Group, at this time requested withdrawal of their proposed contract submitted by the Butler Polo Group. Trustee Mahar moved, seconded by Trustee Bartecki to authorize staff to finalise two separate contracts with the Polo and Equestrian Club of Oak Brook for the 1991 season for $77,,000.00 for the Polo Fields and $3,000.00 for the Stabling Areas. Moll Call Mote: Ayes 7-- Trustees Rartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne Nays: O -None Absents O -lone Notion carried. B. Continued Discussion of DuPala county proposed Stormwater Ordinance: Mr. Tony Charlton, Project Engineer for the Department of Envi ronswantal Concerns for DuPage County, presented the wet land and riparian environmental issues to the Village Board. It was the consensus of the Village Board to write a letter to the VIES OF On BPDM Hinut+es -5- January at 1991 Revenue Expenssess Fund Balance Corporate Fund $70;,605.05 $948,079.65 't5,503,OST.0.64 Motor Fuel Tax Fund 164,835,83 3,538.82 341,671.84 Motel /,Hotel Tax Fund 41667.4n 200500.00 167.42 Reserve /Capital Purchases 1,002.39 200,716.00 22,251.30 Debt Service Fund 141675.22 603,592.50 3.038597.60 Sports Core Fund 39, 597.57 99, 802.68 804.07 Water Fund 283,383.07 312,321.13 4,947,872.50 Fiore Pension Fund 1590881.25 12,611.67 71762,218.74 Police Pension Fund 84,373.13 15,370.58 78180,597.98 Trustee Bartecki mov6d, seconded by Trustee Rush to approve the Treasurer's .Report for the Month of November., 1990 an presented. Voice Vote: all ayes, no nays. notion carried. V. UNFINISHED BOSINZSS: A. Recos ndation - Polo and Stablim Tract Contracts: Discussed at the Committee-of-the-Whole meeting of January 7, 1991. Mr. David A. watts, representing the Butler Polo Group, at this time requested withdrawal of their proposed contract submitted by the Butler Polo Group. Trustee Mahar moved, seconded by Trustee Bartecki to authorize staff to finalise two separate contracts with the Polo and Equestrian Club of Oak Brook for the 1991 season for $77,,000.00 for the Polo Fields and $3,000.00 for the Stabling Areas. Moll Call Mote: Ayes 7-- Trustees Rartecki, Bushy, Maher, Payovich, Rush, Winters and President Cerne Nays: O -None Absents O -lone Notion carried. B. Continued Discussion of DuPala county proposed Stormwater Ordinance: Mr. Tony Charlton, Project Engineer for the Department of Envi ronswantal Concerns for DuPage County, presented the wet land and riparian environmental issues to the Village Board. It was the consensus of the Village Board to write a letter to the VIES OF On BPDM Hinut+es -5- January at 1991 04 .-I&O T'� -Mid .� Amok VILLAGE OF OAK BROOK M s -6- � � nary 8 0 1991 County with the final comments of the Board regarding the DuPage Countywide Stormwater and Floodplain Ordinance. C. Brush Hill Acres Subdivision 13515 & 3603 Fork Road) - Request for Extension of Time for Documents: Village ordinance requires the applicant to finalize all necessary subdivision documents within a six -month period. following Board approval. All 1ocuments would be required to be completed no later than February 14, 1991. The applicant's attorney, by letter of December 7, 1990, has requested a six -month extension for completion of these documents, due to the ctirrent real estate market. Trustee Winters moved, seconded by Trustee Maher to approve a six -=nth extension until August 14, 1991, for finalization of all necessary subdivision documents for the Brush Hill Subdivision. Voice dote: all ayes, no nays. motion carried. D. Reservoir 8 (2710 McXers Road) - Harza Engineering Contract - Extra Charges: The original contract between teak Brook and Harza Environmental Services, Inc., (HES) is dated February 28, 1989 and is in the not -to- exceed amount of $152,432.00. This not -to- exceed amount was based on an anticipated construction schedule that was prepared by HES before the bidding of the construction project (bids were opened on April 14, 1989). Due to many contractor delays, the actual construction timing of the project has significantly extended the time needed for construction engineering services from that which was originally anticipated. Trustee Rush moved, seconded by Trustee Payovich to approve the raising of the not—to-exceed contract amount with .Harza Environmental Services, Inc., from $212,697.00 to $310,000.00 for professional engineering construction services and approve payments 4 thru 10 in the amount of $72,325.12. Roll Call Vote: Ayes: 5- Trustees Bushy, Payovich, Rush, Winters and r,.- asident cex:i. Nays: 2- Trustees Bartecki and Maher Absent: 0 -None Motion carried. E. Pressure Adjusting Stations (York Road and 35th Street & Route 83) - Harm& Sngineerin2 Contract - Extra Chargee: The Agreement For Engineering Consulting Services for our pressure adjusting stations with Harza Environmental, Inc., dated February 23, 1988, stipulated a Not - -To- Exceed cost of $114,630.00. This was comprised of three (3) phases; Phase I - Preliminary Design ($32,449.00), Phase II - Final Design ($53,672.00) and Phase III - Services During Construction ($28,509.00). Phases I and Ii have been completed and payment made to Harza, according to original contract, in the amount of $86,1111.00. Invoices #9 through #15, dealing with Phase 11I, total $64,064.42 for the period ending VILLAaR OF OAK BROOK Minutes -6- January S. 1991 VILLAGE OF OAK BROOK Hi &s vaAft -►"+t -7- nary 8, 1991 November 3, 1990 and represent Out -Of -Scope services as well as Services During Construction costs. At this point, it is anticipated that an additional $6,000.Or (over and above the $64,5964.42) in engineering expenses will be required to complete the project. Trustee Mush moved, seconded by Trustee Bartecki to amend the February 23, 1968 Agreement For Engineering Consulting Services by increasing the contract amount $41,481.059 for a new ceiling amount of $156,111.00; and approve Harsa Environmental Slervice s invoices #9 through #15 for the period March 25, 1990 through November 3, 1990 in the mount of $64,064.42 for Phase Ill. Roll Call Vote: dyes: 7-Trustees Bartecki, Bushy, Daher, Payovich, hush, Winters and President Cerne May &: O -None Absent: O -None Notion carried. F. Oak Broo- Park District Community Center - Flood Plain. Special Use and Text Amendment ( 1425 Kensington Road) : Trustee Minters moved, seconded by Trustee hush to table the Flood Plain Special Use and Team Amendment requests, an requested by the Park District, until such time as they have prepared specific plans in this regard. Voice Vote: all ayes, no nays. notion carried. O. Report of Activities: I. finance & Library: 'Trustee Sartecki - No report. 2. P•xblic SafetXe Trustee Bushy - The Fire Department did not experience any holiday related fires during the Christmas season. Due to arrest of individuals by the Police Department for controllel subatance violation, the Police Department acquired confiscated materials from said incident. 3. PuIAic Works 5 Personnel: Trustee Rush - Well #2 wrk strike has en;.;ed and work has begun on the project again. Sports Core pe i! aoz nel 'have been traaned for Village snow removal so that Public No:6 -ss personnel do not work around the clock during snowstorms. The new 10 -ton dump truck has been used for snow plowing. 4. Sports Cores Trustee Maher - No report. 5. Stormwater Management: Trustee Payovich - All five (5) s ayoaras from District 11 are supporting the Elmhurst Quarry stormater project. Springfield has hold. up the transfer of the $5 mill %an for this project from the Department of Conservation to the Illinois Department of Resources. The Village seat a letter in response to this delay to Springfield. 6. Zoning a Planning: 'Trustee Winters -- No report. VZi.LhGZ OF OAK BROOK Minutes -7- January 8, 1991 ------ - - - - -- - - -- - - -- - -- - - -- - - - -- - - - -- - -- - e��i3�— �. two 4t VILLAGE OF OAK BROOK MAWS enuary 8, 1991, Vl. NEW BUSINESS: A. Recommendation - Ben .Fuller Museum Associatio Flood Plain Special use ( 3803 'fork Razad� The Plan Cocmission, at its meeting of November 19, 1990, and the Zoning Board of Appeals, at its meeting of December 4, 1990, recoMOnad0d approval of the requested flood plain special use permit subject to certain: conditions. Trustee minters moved, seconded by Trustee Maher to direct the Village Attorney to prepare the necessary documentation to approve requested modifications to the Flood Plain Special use Permit subject to the following conditions;: lo Compliance with any and all FZMA requirements as well as a resolution of the floodway issue. 2. Provision of compensatory storage equal to 1.5 times the vol u . of fillplaced in the floodplain. 3. Approval by than Illinois Division of mater Resources, Village of Hinsdale, our 'pillage Engineer and other appropriate governmental entities. 4. Limiting this special use permit to the current applicant for use as a historic museum as proposed. Voice Vote: all ayes, no nays. Nation Carries;. B. Oak Brook Historical Society est for p2 presentation from villa a for Preservation Coalition /Maxalake Historic Sites The Village Board concurred with the recommendation of President Cerne to request Plan Commissiool Marcy°e appointment of a member from the Plan Commission to the Preservation Coalition and present a quarterly report to the Village Board from said coalition. C. Discussion - State Income Tax Surd: Trustee Bushy moved, seconded by Trustee Payovich to pass a resolution surGy rting the extension of the State Income Tax Surcharge in the farm of the DaPage Mayors and Managers conference Resolution and forward Said Resolution No. R -516 A Resolution Supporting Extension Of The Income Tan Surcharge to our respective members; of the General. Assembly. Roll F=all Vote: Ayes: 7- Trustees Barteckiv Bushy, Maher, iPayovich, Rushr Winters and President Cerne Nays: 0 -None ,Absent: 0 -None Notion carried. D. Recommendation To Accept Pro sal for 1991 Fireworks P ragas upon request from sports Core Manager McAdams and manager Baerley, the Hotel Convention Committee will include a $5,000.00 propcas+ed contribution in their 91/92 budget proposal for the 1991 Village Independence Day firework* celebration which will be given to that Board for review at its March ittes --of- the- -Whole Ming. VILLAGE OF ORK BROOK Minutes -B.. J nuary 04, 1991 rwwrF,�ufitc ,.rd. .0 ; 1¢,d1.3LU R. IdiNYIYpHY11N .rWy.iYra- .-,�_.._.•.. .. _- -., VILLAGE OF OAK BROOK Ni *o V!�" -� G**rW M W e� -11 °q1 --9-- anuary 8, 1991 Trustee Maher moved, seconded by Trustee hinters to authorize staff to hire Nelrosw Fireworks Company, Inc. for $20,000.00 on Wednesday,, July 3, 1991 for our Village celebration of Independence Day and due to the specialized nature of this event, waive all competitive bidding. Roll Gall votes` Ayes: 7- Trustees Bartecki, Bushy, Maher, Fayovich, irazh, Winters and President Cerne Hays: 0 -Ncnm Absent: 0 -None Motion carried. E. Referral: With no objections, President Cernee made the following referral: Illinois State Tall Highway Authority - Request for Zoning of Property -- Referred to Flan Commission Meeting of January 21, 1991 and Zoning Board of Appeals Meeting of February 5, 1991, VII. AOJOMBNT: Trustee Rush moved, secorAed by Trustee hinters to adjourn the meeting at 10 :36 p.m. Voice Vote: all ayes, no nays. Motion carried. ATTEST: f R. Gonn+ella Village Clerk it oved ��..�. a:btmnlS(jr) VIA$ GF ORK SAWK Minutes -9- January as, 1991