Minutes - 01/08/2002 - Board of TrusteesMINUTES OF THE JANUARY 8, 2002 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON JANUARY 22, 2002.
1. CALL TO ORDER: CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:30 p.m. The Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
Deputy Village Clerk Carol Harty called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees George T. Caleel, John W.
Craig, Susan Chase Korin, Elaine Miologos and Alfred P.
Savino.
ABSENT: None
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village
Engineer; Bruce F. Kapff, Director of Information Services &
Purchasing; Robert L. Kallien, Jr., Director of Community
Development; Darrell J. Langlois, Finance Director; Richard A.
Martens, Village Attorney; Ruth A. Martin, Library Director;
Allen W. Pisarek, Police Chief and Bonnie Sartore, Bath &
Tennis Club Manager.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
Trustee Caleel asked for an update on the Gypsy Moth infestation. Manager
Veitch responded that there was an infestation in the southeast part of the
Village, approximately 400 acres, and that about half of that area is the
Fullersburg Forest Preserve. He added that the Village was encouraging the
Department of Agriculture or the State to include this area and a smaller area in
Hinsdale in their spraying program this year. He reported that their response
was that since their funds were limited they were focusing their spraying efforts
on the advancing front, which was just west of Oak Brook. He added that if
Oak Brook was not included in the State's efforts the Village would work with
the Forest Preserve District of DuPage County to take action.
Further discussion ensued related to the description of the Gypsy Moth,
infestations and the success of spraying.
VILLAGE OF OAK BROOK Minutes Page 1 of 13 January 8, 2002
3. Trustee Caleel asked for an analysis of costs and charges for ambulance
services. Manager Veitch described the premise behind the Village's current
fees.
Mr. Philip Mayer, 177 Briar-wood Loop, spoke to the process of selecting
replacement Trustees. He recognized the qualifications of the recently
nominated individuals and questioned why the nominations were not
confirmed. He felt that negative votes should be explained, because he felt that
without an explanation, it could be interpreted that the Trustee knew something
negative about the individual and that information should be relayed to the
residents.
President Bushy commented on the death of Joseph Fullan over the holidays.
She spoke of his commitment to the Village and the new Library, her personal
feelings and announced that at the dedication of the new Library the flag would
be flown at half -mast in his honor.
4. APPROVAL OF MINUTES: MINUTES
PUBLIC HEARING OF THE BOARD OF TRUSTEES OF DECEMBER 11, PUS VIRG - 12-11 -01
2001
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the minutes
of the Public Hearing of the Board of Trustees Meeting of December 11, 2001
as presented and waive the full reading thereof. VOICE VOTE: Motion
carried.
REGULAR BOARD OF TRUSTEES MEETING OF DECEMBER 11, 2001 REG MTC - 12-1 1-01
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the minutes
of the Regular Board of Trustees Meeting of December 11, 2001 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
5. CONSENT AGENDA: c. AGENDA
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Trustee Korin asked that item 5.C.4 be removed from the Consent Agenda for
further discussion. REMOVED sca
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Consent
Agenda as amended.
VILLAGE OF OAK BROOK Minutes Page 2 of 13 January 8, 2002
5. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. APPROVAL OF BILLS:
1) DECEMBER 28, 2001 - $522,620.23
2) JANUARY 8, 2002 — $224,252.04
B. APPROVAL OF PAYROLL:
1) PAY PERIOD ENDING DECEMBER 8, 2001 - $571,300.19
2) PAY PERIOD ENDING DECEMBER 22, 2001 - $456,599.91
C. CHANGE ORDERS:
BILLS
$522,620.23
$224,252.04
PAYROLL
$571,300.19
$456,599.91
CHNGE ORDERS
1) CHANGE ORDER #2 - $397.26 — 2001 PAVING & DRAINAGE 2001 PVG /DRNG
PROJECT — R. W. DUNTEMAN CO. - REVISED TOTAL PROJ
CONTRACT AMOUNT - $1, 707,786.89
2) CHANGE ORDER #3 - $5,509.82 — 2001 PAVING & DRAINAGE 2001 PVG/DRNG
PROJECT — R. W. DUNTEMAN CO. - REVISED TOTAL PROJ
CONTRACT AMOUNT - $1, 713,296.71
3) CHANGE ORDER #4 - $3,581.78 — 2001 PAVING & DRAINAGE 2001 PVG /DRNG
PROJECT — R. W. DUNTEMAN CO. — REVISED TOTAL PROJ
CONTRACT AMOUNT - $1,716,878.49
4) Removed from the Consent Agenda.
5) CHANGE ORDER #20 - $658.00 - LIBRARY BUILDING PROJECT -
HARBOUR CONTRACTORS, INC. - REVISED TOTAL LIB BLDG PROJ
CONTRACT $5,088,904
D. PAYOUTS:
1) CIVILTECH ENGINEERING, INC. — PAYOUT #31 — YORK Yx /HARG RD
ROAD /HARGER ROAD BICYCLE/PEDESTRIAN PATH - $1,076.30 BY,.LE;PED PATH
2) HARBOUR CONTRACTORS, INC. - PAY
BUILDING PROJECT - $232,327.16
VILLAGE OF OAK BROOK Minutes Page 3 of 13
L�.
#11 - LIBRARY LIB BLDG PROD
January 8, 2002
D. 3) EARTH TECH — PAYOUT #18 — MUNICIPAL COMPLEX PROJECT MUN CMPLx PROJ
-$6,536.96
4) J CONGDON SEWER SERVICES, INC. - PAYOUT #1 - 2001 zoos WTR MAIN
DRNG PROJ
WATER MAIN & DRAINAGE PROJECT - $99,166.50
5) JAMES J BENES & ASSOCIATES, INC. - PAYOUT # 3 — 2002 2002 PVG PROJ
PAVING PROJECT - $9,206.22
E. REFERRALS:
REFERRALS
1) HARTMANN — 44 MEADOWOOD DRIVE — VARIATION — SIDE 44MEADOWOOD
YARD ABUTTING A STREET) SETBACK TO THE ZONING STBK -sDE VD
BOARD OF APPEALS
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE BIDS /PROP/NEG CO
CONTRACTS:
1) POLICE DEPARTMENT UNIFORMS PD UNIFMS
G. 2002 MEMBERSHIP RENEWAL - NATIONAL LEAGUE OF CITIES NLC MBRSHP
H. 2002 IRMA ANNUAL CONTRIBUTION IRMA CONTR
I. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF TREAS RPT
NOVEMBER 2001
J. RESOLUTION 2002 -TX -MFT -R -795, A SUPPLEMENTAL RES 02- Tx- MF'r -R-
795
RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER IDOT RES - MFT 00
THE ILLINOIS HIGHWAY CODE (MFT PORTION OF 2000 PAVING PVG PROD
PROJECT)
K. REQUEST FOR APPROVAL - JOINT AGREEMENT WITH IDOT — [DOT AGR-
YK/HARG RD
YORK ROAD /HARGER ROAD BICYCLE /PEDESTRIAN PATH - BYC/PED PATH
PHASE II DESIGN ENGINEERING
L. REQUEST FOR APPROVAL — 31sT STREET BICYCLE/PEDESTRIAN 31ST BYC /''ED PATH
PATH (TRINITY LANE — JORIE BLVD) PHASE II ENGINEERING - ENG SERV AGR
SERVICES AGREEMENT
M. REQUEST FOR APPROVAL OF TIME EXTENSION — YORKSHIRE ExT FNL PLT
SUBDIV - YKSHR
GLEN OF OAK BROOK FINAL PLAT OF SUBDIVISION GLN
VILLAGE OF OAK BROOK Minutes
1
Page 4 of 13 January 8, 2002
6. ITEMS REMOVED FROM CONSENT AGENDA: RMVD c AGNDA
5. C. 4) CHANGE ORDER #19 - $4,437.00 -LIBRARY BUILDING PROJECT LIB BLDG PROD
- HARBOUR CONTRACTORS, INC. - REVISED TOTAL CHNG ORDER
CONTRACT AMOUNT $5,088,246.00
Trustee Korin stated her concern of the additional charges relative to the
meeting room divider since this was always a part of the plans. Library
Director Martin asked Manager Veitch to explain the problems related
to the divider. Manager Veitch responded that the wall as it was
designed was not feasible and that additional steel structure was needed
to support the divider, but that the most costly portion of the change was
the fire sprinkler system adjustments required.
Motion by Trustee Korin, seconded by Trustee Caleel, for approval of
Library Building Project Change Order 419 which results in a contract
increase of $4,437.00 and determine that the circumstances necessitating
the Change Order was not reasonably foreseeable at the time the
contract was signed, that the Change Order is in the best interest of the
Village and are authorized by law.
ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7. BOARD & COMMISSION RECOMMENDATIONS: None. BD/COMM RECOM
ACTIVE AGENDA (Items for Final Actions ACTIVE AGENDA
A. APPOINTMENTS: None. APPTS
B. ORDINANCES & RESOLUTIONS: ORD /REs
1) ORDINANCE 2002- ZO -SU -S -1007 , AN ORDINANCE APPROVING ORD02- zo -sU -s-
1007 6T" AMND-
SIXTH AMENDMENT TO ORDINANCE S -841 EXTENDING THE s841 SPEC USE
EXPIRATION DATE OF THE SPECIAL USE PERMIT GRANTED 1717 OKBRK RD
THEREIN (1717 OAK BROOK ROAD, OAK BROOK, IL 60523)
The fifth amendment to Ordinance S -841, approved on February 13,
2001 (as Ordinance S -986) extended the special use permit for the
Peabody Mansion commonly known as 1717 Oak Brook Road. This
most recent extension expires on February 13, 2002 if occupancy
permits have not been issued for buildings on the property. To date,
occupancy permits have not been issued.
VILLAGE OF OAK BROOK Minutes Page 5 of 13 January 8, 2002
8. B. 1) On November 27, 2001, the Board referred an application from the
Forest Preserve District requesting approval of an amendment to its
existing special use to the Plan Commission. The request would expand
the area covered by the special use to include the breezeway (connects
the two structures), foyer and new restrooms which have been
constructed to comply with ADA requirements. The Forest Preserve
District anticipates submitting a future request to further expand the
boundaries of the special use in order to include the entire retreat wing
as well as additional site improvements (i.e., new parking lots,
landscaping, etc.).
This matter was referred to the Plan Commission for hearing and
recommendation at their December 17, 2001 and to the Zoning Board of
Appeals for public hearing at their January 9, 2002 meeting.
In light of the unplanned cancellation (lack of quorum due to family
emergency) of the December 17, 2001 Plan Commission meeting, the
Village received a request from Mr. Michael Palazzetti, Program
Services Manager for the Forest Preserve District of DuPage County, to
consider a 60 -day extension of the special use. Based on the
circumstances, staff finds no reason to object to a "limited" extension of
the current special use for the Peabody Mansion and recommends Board
approval.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Village
Board approve Ordinance 2002- ZO -SU -S -1007, "An Ordinance
Approving Sixth Amendment to Ordinance S -841 Extending the
Expiration Date of the Special Use Permit Granted Therein (1717 Oak
Brook Road, Oak Brook, IL 60523)," as presented and waive the full
reading thereof.
ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 — None.
Absent: 0 - None. Motion carried.
2) ORDINANCE 2002 -BU -S -1008, AN ORDINANCE AUTHORIZING ORD 2002 -eu -s-
IV—
A LOAN TO THE SPORTS CORE FUND LN TO SPTS CORE
The current ordinance authorizing loans from the General Corporate
Fund to the Sports Core Fund expires on January 31, 2002. The prior
ordinance authorized a consolidated loan of up to $790,000 in order to
fund capital and operating needs of the Sports Core dating from 1996-
2000. During November and December, additional loans totaling
$225,000 were needed in order to fund operating expenses at the Sports
Core.
VILLAGE OF OAK BROOK Minutes Page 6 of 13 January 8, 2002
r.
B. 2) This shortfall is due primarily to weather - related factors as well as the
under budget performance of the food and beverage operations for 2001
due to clubhouse construction. Accordingly, staff is requesting that the
loan amount authorized be increased to $1,015,000 to cover this
additional amount. Per the draft 2002 -2006 Five -Year Financial Plan,
repayment of this loan is projected to begin in 2004.
The current ordinance authorized a loan of up to $1,298,300 in order to
provide funding for the golf clubhouse expansion project and a loan of
$125,500 for the pool deck replacement project in advance of receipt of
the proceeds from the sale of the Westchester Park property. Since the
proceeds from the sale have not yet occurred, staff is requesting that the
authorizations be extended for an additional one -year term. To date,
expenses of approximately $134,700 have been paid for engineering and
subdivision work in Westchester Park. Since the loan amount
authorized for this purpose is $125,000, it is necessary that the amount
be increased to reflect the additional expenditures. The Village
anticipates selling the three residential lots created to fund, in part,
Sports Core improvements during the first half of 2002.
Brief discussion ensued relative to looking into the profitability of the
Sports Core operation and working toward making it self sustaining
rather than being subsidized from the General Fund each year.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Village
Board approve Ordinance 2002 -BU -S -1008, "An Ordinance
Authorizing a Loan to the Sports Core Fund ", as presented and waive
the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS:
1) VIDEOGRAPHER SERVICES
On November 13, 2001, the Village Board authorized staff to negotiate
an agreement with Sunrise Communications, Inc. for videographer
services. The resulting agreement provides for the videotaping of all
regular Village Board meetings, all Committee -of- the -Whole meetings,
and any official special Board meetings (e.g. Budget Workshop). The
services include production, direction, videotaping, editing and
duplication.
VILLAGE OF OAK BROOK Minutes Page 7 of 13 January 8, 2002
7"
AWARD CT
VIDEO
8. C. 1) Sunrise Communications also coordinates with the local cable provider
to ensure that the tapes are aired on the local cable channel.
The Village began cablecasting Village Board meetings in 1997. Since
that time, Sunrise Communications, Inc. has provided videographer
services using its own equipment. The annual amount of the contract
had been below $10,000, therefore it did not require Board approval.
The Village Board's decision to begin videotaping Committee -of -the
Whole meetings in addition to regular Board meetings causes the total
amount of the contract to exceed $10,000.
Under the terms of the contract, the Village would pay a flat fee of $400
per meeting and $30 for duplication and delivery of videotapes. The flat
fee applies to the first 150 minutes of a regular Board meeting and to the
first 180 minutes of a Committee -of -the -Whole meeting. Each
additional hour is billed at $80, billed in half -hour increments. The
contract is for a two -year term beginning January 1, 2002, and the rates
are locked for the entire term. Assuming twenty -three regular Board
meetings (the second meeting in December is typically canceled), six
Committee -of- the -Whole meetings, and one Budget Workshop, the
anticipated total annual cost of the service to be approximately $13,500.
Staff has been pleased with the quality of work provided by Sunrise
Communications, and has benefited from the company's additional
assistance acting as liaison with the cable television provider, working
with staff to secure public service announcements, fine - tuning of
electronic equipment, etc. Funds have been allocated in Program I I I -
7700 for this service.
Motion by Trustee Caleel, seconded by Trustee Korin, to waive bidding
and award a contract, subject to staff review, to Sunrise
Communications, Inc., 5021 Fairview Avenue, Suite 203, Downers
Grove, IL 60515 for videotaping services for Village Board meetings.
ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) OAK BROOK HOTEL, CONVENTION & VISITORS COMMITTEE
— 2002 MARKETING CAMPAIGN
On October 23, 2001, and upon the recommendation of the Hotel,
Convention & Visitors Committee, the Village Board authorized staff to
negotiate a contract with Creative Marketing, a division of General
Marketing Associates, Inc., for the development and implementation of
the 2002 marketing campaign.
VILLAGE OF OAK BROOK Minutes Page 8 of 13 January 8, 2002
HTL CTE 02 MARK
CMPGN
8. C. 2) At its December 6, 2001 meeting, the Committee recommended that the
Village Board approve the 2002 marketing campaign and authorize the
Village Manager to execute the necessary agreements, following staff
review.
The campaign includes scheduled media placements, direct mail pieces
and e -mail broadcasts targeted at group (or business) travelers as well as
leisure travelers. Advertisements are contemplated in publications such
as Successful Meetings, Meeting Guide to the Midwest, Midwest
Meetings, Illinois Meetings & Events, Chicago Tribune, Daily Herald,
Midwest Living and Home & Away. The campaign also includes
tracking services, telephone inquiry management, web maintenance and
hosting and fulfillment services (group and leisure brochures).
All ad placements included in the campaign are net -of commission. The
agreement provides for a $3,200 monthly retainer fee to be paid to
Creative Marketing for all coordination services, conference time,
travel, strategic planning, media research, marketing plan development,
consultation, etc. These services are not insignificant given the time that
is spent coordinating with the marketing subcommittee, monitoring the
success of projects and responding accordingly, obtaining various
approvals, etc. Costs for creative ad production by Creative Marketing
are billed separately as a part of each applicable job.
The total not -to- exceed amount of the agreement with Creative
Marketing is $318,149. Not included in the contract with Creative
Marketing, but included among the 2002 projects is $8,000 for
continued advertisement in the DuPage Visitors Guide. This activity is
not coordinated through Creative Marketing.
The 2002 Budget (Program 171 -7360) includes an appropriation of
$329,740 for the 2002 Marketing Campaign. The funds for this
program come from the 1% room tax on overnight hotel stays in Oak
Brook. Per State statute, the funds are to be spent on activities intended
to result in overnight stays in the municipality.
President Bushy added that since the Village of Oak Brook was not a
home -rule community it had to adhere to the State statutes regulating
where the funds from the room tax could be spent. If the Village was a
home -rule community, the funds could be used for paving streets, extra
police, etc.
VILLAGE OF OAK BROOK Minutes Page 9 of 13 January 8, 2002
8. C. 2) Trustee Korin inquired about the web -site. Assistant Manager Crotty
responded that this was a separate web -site and Director Kapff added
that the Village's municipal web -site did link to the web -site
administered by Creative Marketing.
Motion by Trustee Savino, seconded by Trustee Korin, that the Village
Board approve the 2002 marketing campaign totaling $326,149, as
recommended by the Oak Brook Hotel, Convention and Visitors
Committee, and authorize the Village Manager to execute the necessary
agreements after review by the Village Attorney.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) REPLACEMENT OF POLICE DEPARTMENT SQUADS — STATE REPL PD SQUADS
OF ILLINOIS JOINT PURCHASING.
Pursuant to the provisions of Section 1 -7 -10 of the Code of Ordinances
and Compiled Statutes, the Village is permitted to join with other
governmental units in order to benefit from cooperative purchasing
arrangements. The total cost for five vehicles from the lowest bidder,
Landmark Ford, through the State of Illinois bid process is $102,172.00.
Delivery is expected approximately 90 days after receipt of order. The
vehicles being replaced will be sold through the June, 2002 DuPage
Mayors and Managers Conference vehicle auction. The vehicles being
replaced are 1996 and 2000 vehicles with mileage ranging from
approximately 57,000 miles to 106,000 miles. Funds in the amount of
$126,500.00 are budgeted in the Equipment Replacement Program (342-
9020) for these replacement vehicles.
Motion by Trustee Caleel, seconded by Trustee Savino, that the Village
Board waive further bidding and award a purchase order to Landmark
Ford, Inc., 2401 Prairie Crossing Road, Springfield, Illinois 62707 for
five 2002 Ford Crown Victoria police vehicles in the amount of
$102,172.00.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 10 of 13 January 8, 2002
L,
8. D. SCAVENGER LICENSE - FLOOD BROTHERS DISPOSAL & ScvNGR LIC. -
RECYCLING SYSTEMS FLOOD BROS.
The Village Code provides for one residential scavenger license (to be
issued to the hauler awarded the residential contract by the Village) and an
unlimited number of commercial scavenger licenses. Pursuant to Section 4-
3-2 of the Village Code, the Village Board issues scavenger licenses upon
recommendation of the Village Manager. Licenses are for the calendar year
and the Board considered recommendations at its December meeting. At
the time, Flood Brothers had not furnished all of the required documents for
licensing and was not issued a license. They have at this time provided the
appropriate documents.
Motion by Trustee Caleel, seconded by Trustee Savino, that the Village
Board approve issuance of a commercial scavenger license to Flood
Brothers Disposal & Recycling Systems, Inc., for the period of January 1,
2002 through December 31, 2002.
ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
9. INFORMATION & UPDATES: INFO & UPDATES
A. VILLAGE PRESIDENT: None. vLI_G PRES
B. VILLAGE MANAGER: None. VLLG MGR
10. DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS: DEPT. RPTS
Community Development
Trustee Savino
Finance & Purchasing
Trustee Craig
Library & Technology
Trustee Korin
Public Safety
Trustee Caleel
Engineering, Public Works & Safety Pathway System
Trustee Miologos
Sports Core, Community Events & Hotel, Convention
President Bushy
& Visitors Committee
Village Clerk
Deputy Clerk Harry
Department Reports were accepted as presented.
11. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): UNFIN & NEW
BUSINESS
VILLAGE OF OAK BROOK Minutes Page I 1 of 13 January 8, 2002
`_L1
11. A. DISCUSSION: MUNICIPAL COMPLEX PROJECT EAST HVAC DISC - MUN CMPLx
ENCLOSURE PROJ HVAC ENC
Trustee Savino requested a discussion of this matter to clarify the disparity
between the savings for switching the enclosure to wood as estimated in
June 2000 ($13,020) and the cost of switching back to masonry as currently
calculated ($68,696.00). At the time the cost saving decision was made, it
was resolved that adding that feature back into the plans would be
considered once final plans were drawn and bid prices were received.
Project Manager Ron Gall was available to facilitate the discussion and
provide a clearer understanding. Mr. Gall presented figures that explained
the difference in the estimates, which was basically the fact that there was
an 82% increase in the size of the project and that the early figures were
estimated based on little information. He added that the preliminary
estimates were within 18% of actual figures.
Motion by Trustee Caleel, seconded by Trustee Savino, to maintain the
original concept of a wooden fence to enclose the East HVAC unit on the
Municipal Complex Project.
Discussion ensued related to the desirability and feasibility of spending the
extra funds for a masonry wall. Trustee Miologos stated that she would
support a change order that would provide a masonry wall to enclose the
HVAC unit.
Motion by Trustee Caleel, seconded by Trustee Savino, to withdraw his
motion and table the discussion until further design and value engineering
can be pursued for a masonry wall. VOICE VOTE: Motion carried.
B. DISCUSSION: OAK BROOK POST OFFICE EXTERIOR DiSC - OB POST
REHABILITATION orE ExT REHAB
Pursuant to several requests, representatives from the United States Postal
Service were invited to attend the Village Board meeting to review plans for
rehabilitation of the exterior of the Oak Brook Post Office.
Manager Veitch announced that he had received a call indicating that Postal
staff was attempting to prepare additional drawings and would prepare a
short presentation when they were available, but that it was not ready for the
Board's meeting. He commented that a municipality had no regulatory
authority over the Federal Government.
VILLAGE OF OAK BROOK Minutes Page 12 of 13 January 8, 2002
12
13
OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
Trustee Korin inquired of the Finance Department's report it was designing for
the analysis of the Sports Core costs and projections. Discussion ensued
relative to design of the report. Manager Veitch indicated that the report for
January would be presented in February to the Board.
Bath and Tennis Club Manager Bonnie Sartore reported that every Saturday
from the beginning of April through the end of 2002, with the exception of one,
was booked for large events such as weddings.
Resident Asif Yusuf, 18 Kingsbury Court, spoke to the statement that decisions
needed to be made in March based on bookings for the rest of the year. He
added that he had twenty years of experience in the field and commented it was
unrealistic to expect projections to be accurate early in the year until a pattern is
established.
ADJOURNMENT:
Motion by Trustee Craig, seconded by Trustee Savino, to adjourn the meeting
at 9:32 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 13 of 13 January 8, 2002
OTHER BUS.
ADJRN