Agenda - 01/23/2018 - Board of Trustees
BOT AGENDA – JANUARY 23, 2018 Page 1
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENTS
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of October 10, 2017
B. Regular Executive Meeting Minutes of December 12, 2017
C. Regular Board of Trustees Meeting of January 9, 2018
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending January 18, 2018 - $1,529,130.94 Manzo
Yusuf
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – December 2017
- $8,500.00 (FY17 – YTD - $162,000.84)
2) Rathje Woodward, LLC - Legal Services – December 2017 - $3,333.33
(FY17 – YTD - $39,999.96)
3) Clark, Baird, Smith, LLP – Legal Services – December 2017 - $3,412.50
(FY17 – YTD - $26,574.75)
TOTAL LEGAL BUDGET FOR 2017 IS $298,000.00
TOTAL LEGAL BILLS PAID FOR 2017 – YTD - $257,361.05
4) CDS Office Technologies – Extended Warranties for FD Toughbooks - $43,432.00
5) St. Paul Fire and Marine Insurance Company – TIF Note Interest and Principal - $111,610.00
6) 1311, LLC (NAI Hiffman-Promenade) – TIF Note Interest and Principal - $44,640.00
7) Mary Riordan (Promenade) - TIF Note Interest and Principal - $44,640.00
8) DuPage Convention and Visitors Bureau – Quarterly Dues – October through December 2017
- $34,000.02
9) DuPage Water Commission – December 2017 - $303,887.36
10) DU-COMM – Police Department Quarterly Shares – February-April 2018 - $107,748.25
11) West Side Tractor Sales – Skid Steers - $49,988.26
12) Core & Main LP –Water Meter Install Project - $422,394.00
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, JANUARY 23, 2018
7:00 P.M.
BOT AGENDA – JANUARY 23, 2018 Page 2
B. Approval of Payroll for Pay Period Ending January 13, 2018 - $791,167.79 Manzo
Yusuf
C. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Golf Course Clubhouse Improvements Baar
Cuevas
Manzo
D. Ordinances and Resolutions
1) ORDINANCE 2018-BU-AMEND-S-1521, An Ordinance Authorizing An Amendment To The
2018 Budget
Manzo
Yusuf
2) ORDINANCE 2018-ZO-SU-EX-S-1522, An Ordinance Amending And Granting A Special Use
Permit For Village Owned Property At The Butler Government Center
Baar
Cuevas
3) ORDINANCE 2018-LC-AL-G-1123, An Ordinance Amending Title 4, Chapter 1, Section 8a Of
The Village Code Of The Village Of Oak Brook, Illinois By Increasing By One To One Of The
Number Of Authorized Class J Liquor Licenses
Lalmalani
4) RESOLUTION 2018-TASTE-AG-R-1698, A Resolution Approving And Authorizing A Renewal
To The Contract By And Between The Village And Ravenswood Event Services For The 2018
Taste Of Oak Brook
Manzo
Saiyed
E. Village of Oak Brook – Monthly Financial Report – December 2017 Manzo
Yusuf
F. 2018 Independence Day Fireworks Display Manzo
Saiyed
G. Underground Facilities Location and Marking of Village Owned Utilities Tiesenga
7. ITEMS REMOVED FROM CONSENT
8. ACTIVE BUSINESS
A. Ordinances and Resolutions
1) RESOLUTION 2018-IGA-OBPKD-POOL-R-1700, A Resolution Approving And Authorizing An
Intergovernmental Agreement Between The Village And The Park District Relating To The
Operation Of The Village’s Swimming Pool
Baar
Cuevas
Manzo
2) RESOLUTION 2018-PW -SC-TREE-R-1699, A Resolution Waiving Competitive Bidding And
Authorizing The Execution Of A Professional Services Agreement Between The Village Of Oak
Brook And Homer Tree Care In Relation To Removal of Buckthorn, Ash and Dead Trees at the
Sports Core Property
Baar
Cuevas
Manzo
B. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Intergovernmental Agreement for Shuttle Bus Services Lalmalani
9. INFORMATION AND UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
BOT AGENDA – JANUARY 23, 2018 Page 3
E. Village President
10. ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully closed
under this act, (2) litigation pending against, affecting, or on behalf of the Village, or probable or imminent
litigation against or by the Village, and (3) appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body or legal counsel for the public body,
pursuant to 2(c)(21), 2(c)(11) and 2(c)(1) of the Illinois Open Meetings Act, respectively
11. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in
order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall),
at 630-368-5010 as soon as possible before the meeting date or for TDD response (630) 990-2131 as soon as possible before the
meeting date.