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Minutes - 01/09/1990 - Board of TrusteesV��ai'"-- M4 � t 1.°9.9 VILLAGE OF OAK BROOK MINUTES OF THE REGULAR MEETING January 9, 1990 MEETING CALL: The Regular Meeting of the Board of Trustees was call -� to order by President Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:33 P.M. I. ROLL CALL: PRESENT: President Fence F. Cerne Trustees Garry J. Bartecki Karen M. Bushy Barbara A. Payovich Joseph H. Rush H. Richard Winters ABSENT: Trustee Ronald P. Maher PLEDGE TO THE FLAG II. APPROVAL OF MINUTES: Trustee Winters moved, seconded by Trustee Bushy... That the Minutes of the Committee- of -the- Whole Meeting of December 11, 1989 be approved as presented and waive the full reading thereof. VOICE VOTE: All present, in favor. So ordered. Trustee Winters moved, seconded by Trustee Bartecki... That the Minutes of the Regular Meeting of December 12, 1989 be aporoved as presented and waive t°*e full reading thereof. VOICE VOTE: All present, in favor. •3v '•W °` III. COMMENDATIONS: President Cerne read in its entirety the Interdeoartment Commendation awarded to Thomas Lane, Darren Martens and Lt. Ron Carlson for recognition of their lifesaving efforts to Randy Lawn, a Public Works employee. Trustee Bushy moved, seconded by Trustee Rush... To adopt the Interdepartment Commendation as presented. VOICE VOTE: All present, in favor. IV. ORDINANCES AND 11ESOLUTIONS: A. So ordered. Discussed and direction given at the Regular Meeting of December 12, 1989 to direct the Village Attorney to draft an ordinace relative to the requested variations of Section VII(D)(u), Section XI(E)(12)(e)(31 and Section XI(E)(10) of the Zoning Ordinance at the request of JMB/ Urban Development Company. Trustee Winters moved, seconded by Trustee Bushy... To accept the offer of JMB /Urban Development Company of $300,000.00 for future stormwater detention facilities and to pass Ordinance No. S -681 as presented and waive the full reacting thereof. VILLAGE OF OAK BROOK Minutes -1- January 9, 1990 I_ f. mill Mill 11 VOB-BoT- MW January , 1990 VILLAGE OF OAK BROOK Minu es -2- y ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne. mays: None Absent: Trustee Maher. So ordered. R V. FINANCIAL; A. Paouts-: 1. W. J. Bauer C.E. - Pa out #4 -- Additional Work for Elmhurst Levee Pro ect: Trustee ' Payovich moved, seconded by Trustee Winters... To authorize payment of Payout #4 to W. J. Bauer, C.E. for additional professional engineering services relative to various i- earings and public meetings associated with the proposed levee in Elmhurst and the Elmhurst IDOT Public Hearings in the total amount of $1,500.00. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters and Presiden. Cerne. Nays: None Absent: Trustee leaner. So ordered. 2. Christopher B. Burke Engineering, Ltd. - Payout #4 - Lower Salt Creek Study: Trustee Payovich moved, seconded by Trustee Rush... To authorize payment of Payout #4 to Christopher B. Burke Engineering, Ltd. for preliminary engineering analysis for the stormwdter management planning of Lower Salt Creek from Roosevelt Road to the Tri -State Toilway in the total amount of $1,394.60• ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher. So ordered. 3. Marino Construction Coe an Inc. - Pa outs #3 & 4 - Reservoir B Construct r e ra Road): Trustee Rush moved, seconded by Trustee Payovich... To authorize payment of Payouts #3 and 4 to Marino Construction Company, Inc. for construction of Reservoir B and all appurtenant items in the total amounts of $392,976.62 and $292,942.90 subject to approval of waivers by the Village Attorney. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher. So ordered. 4. Illinois Bell Communications - First & Final Pa out and Change Order - New _111a hone Trustee Rush moved, seconded by Trustee Bushy... To approve change orders to the replacement telephone equipment contract with Illinois Bela. Communications (IBC) totalling $667.03 and approve final payout to IBC of $28,410.74. Trustee Wintera abstained from voting on this payout due to employment by Illinois Bell. VILLAGE OF OAK BROOK Minutes -2- January 9, 1990 L. Q V013 m-13Or- fq;d I - 4q - 9c) VILLAGE OF OAK BROOK Minutes -3- January 9, 1990 ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush and President Cerne. Mays: None q Absent: Trustee Maher 00 Abstain: Trustee Winters. So ordered. 5. Intergovernmental Risk Managene_n_t__Mengy (IRMA) 1990 Initial Allocatio41 : Trustee Bartecki moved, seconded by Trustee Bushy... To authorize payment to Intergovernmental Risk Management Agency FIRMA) for the 1990 Initial Allocation in the total amount of $231,066.00. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Wintp*s and President Cerne. Mays: None Absent: Trustee Maher. So ordered. B. ARrroval of Bills: Voucher List, of Bills Presented for Approval on January 9, 1990 to reflect payment from the following funds: General Corporate Fund $ 234,587.45 Capital Projects Fund 41,626.80 Motor Fuel Tax Fund 16,555.74 Water Fund 856,937.95 Sports Core Fund 59,900.88 Trustee Bartecki moved, seconded by Trustee Rush... To approve Voucher List of Bills in the total amount of $1,209,608.82 and authorize the Village President to affix his signature thereon. Trustee Winters abstained from voting on the bills from Illinois Bell due to employment by same. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne. Nays: bone Absent: Trustee Maher Abstain: Trustee W::nters as noted above. So ordered. VI. OLD BUSINESS: A. Continued Discussion of Bins for Recycling Program: Tabled at the Regular Meeting of December 12, 1989 pending further Staff review of options for purchasing recycling containers. Trustee Rush moved, seconded by Trustee Bushy... To authorize the purchase of an initial quantity of 2,700 18- gallon green (Color Code #PM615OE4) rectangular containers with the Oak Brook tree logo and the generic three (3) arrows representing the recycling program from Rehrig Pacific, the lowest responsible proposal; at a unit cost of $5.17, including $120.00 delivery charge, in the total amount of $14,079.00 and direct Staff to purchase approximately 700 optional two -wheel caddies for the containers which Will be paid for by each customer. VILLAGE OF OAK BROOK Minutes -3- January 9, 1990 e. c. 111 0-1 9051mr-- 0 - 41 --q VILLAGE OF OAK BROOK Min u es -4- January 9, 1490 ROLL CALL ROTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher. So ordered. n B. Buck /Ernie Pyle Second Resubdivision - Final Engineering _(1400 to 1690 16th Street): At the Regular Meeting of April 25, 1989, Resolution R -474 was passed which approved the Ernie Pyle Second Resubdivision subject to a condition that the developer prepare final engineering to be reviewed at- a subse4uent meeting prior to any construction of public or private improvemjnts on the property. The Plan Commission, on November 20, 1989, unanimously recommended approval of the Final Engineering Plans subject to the conditions listed in letter from Charman Marcy dated November 28, 1989. Trustee Winters moved, seconded by Trustee Rush... To approve the Final Engineering Plans of the Buck /Ernie Pyle Second Resubdivision as presented subject to developer assuming the obligation of base work replacement of 15th Street up to a total value of $30,000.00 and compliance of required items by Village Engineer listed in memo of January 5, 1990. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher So ordered. C. Recommendation to A proveShang a Order #1 - Detroit Armor Cor oration - Firingg Range - Police Department: At the Regular Meeting of November 28, 1989, authorization to award a ` contract for delivering and installing of a 5- position firing range to Detroit Armor Corporation was awarded for $45,082.00. Trustee Bushy moved, seconded by Trustee Rush... i To approve Change Order #1 for provision of a performance bond in the amount of $1,390.00 for Detroit Armor Corporation for the installation of a 5- position firing range. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher. So ordered. D. Recommendation to Approve Chance Order #1 - Frank H. Stowell &_Song,_ Inc. Firm¢ Range Ventilation S13tem - Police Department: Authorization given at the Regular Meeting of June 13, 1989 to award a contract to Frank H. Stowell & Sons, Inc. for installation of a ventilation system for the Police Firing Range in the total amount. of $115,795.00. Trustee Bushy moved, seconded by Trustee Bartecki... To approve Change Order #1 in the amount of $70. 3 for Frank H. Stowell & Sons, Inc. for relocation of sprinkler heads and water line for the Police Firing Range. ROLL CALL. VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters and President Cerne. Nays: None Absent: Trustee Maher. So ordered. VILLAGE OF OAK BROOK Minutes -4- January 9, 1990 kA- 4. Sports Core: Trustee Maher - No report. 5. Stormwater Management: Trustee Payovich - On January 15th at 7:00 p.m., Donahue & ?ssociates will meet with area residents regarding the ringer Creek Basin Study. 6. Zoning & Planning: nning: Trustee Winters - No report. VII. nEW BUSINESS: A. Hisurec Front Yard Variation (4 Regent Drive): On December 5, 1989, the Zoning Board of Appeals unanimously recommended denial of the requested variation as a precedent for construction of a canopy extending over the existing circular driveway which would encroach 14 feet into the front yard. Trustee Winters moved, seconded by Trustee Bushy... To concur with the recommendation of the Zoning Board of Appeals of December 5, 1989 to deny the requested Front Yard Variation. VOICE VOTE: All present, in favor. So ordered. B. Discussion of Proposed Ordinance Changes for S orts Core 1990!91 Season: Proposed ordinance charges were discussed. Trustee Bushy moved, seconded by Trustee Rush... To direct the Village Attor._ay to prepare the following ordinance amendments for the Sports Core and to allow the Sports Core Manager to incorporate these changes immediately for the Sports Core brochure: 1. 10% discount for early sign up of Bath & Tennis membership fees before February 1, 1990. 2. $50.00 Sports Core Gift Certificate for residents or members who sponsors a new Bath & Tennis recreational member. 3. Proposed 1990 Bath & Tennis Dining Room Schedule. 4. Eliminate the six (b) free guest pass policy for swimming and tennis. 5. Proposed golf rate increases. 6. Elimination of resident weekday corporate and resident senior corporate membership. T. Raise golf cart fee from $19.00 to $20.00 for 18 holes and raise 9 -hole cart fee from $11.00 to $12.00. January 9, 1990 VILLAGE OF OAK BROOK Minutes -5- � ^�, T_ 14 id I j) 0 VILLAGE OF OAK BROOK Minutes -5- January 9, 1990 E. Report of Actiies: 1. Finance & Library: Trustee Bartecki - The Management letter from the auditors will be available for the first Board meeting in February. A meeting with the Library Consultant will be held Saturddy morning to discus: the results of the survey. 2. ?ublic ,Safety: Trustee Bushy - Eligibility tests will be completed and lists post,ei f'or Sergeants and Lieutenants. Al eligibility list of new P-lice recruits is being compiled. Three Captains will be aworn in next Monday for the Fire Department. Trustee Bushy will represent the Board at the ceremony. 3. Public Works & Personnel: Trustee Rush - At the Committee-of-the- Whole meeting of January 8, 1990, the Board recommended personnel compensation, insurance benefits, and salary range changes with an aver -all cost of $350,000.00 to $400,000.00. 4. Sports Core: Trustee Maher - No report. 5. Stormwater Management: Trustee Payovich - On January 15th at 7:00 p.m., Donahue & ?ssociates will meet with area residents regarding the ringer Creek Basin Study. 6. Zoning & Planning: nning: Trustee Winters - No report. VII. nEW BUSINESS: A. Hisurec Front Yard Variation (4 Regent Drive): On December 5, 1989, the Zoning Board of Appeals unanimously recommended denial of the requested variation as a precedent for construction of a canopy extending over the existing circular driveway which would encroach 14 feet into the front yard. Trustee Winters moved, seconded by Trustee Bushy... To concur with the recommendation of the Zoning Board of Appeals of December 5, 1989 to deny the requested Front Yard Variation. VOICE VOTE: All present, in favor. So ordered. B. Discussion of Proposed Ordinance Changes for S orts Core 1990!91 Season: Proposed ordinance charges were discussed. Trustee Bushy moved, seconded by Trustee Rush... To direct the Village Attor._ay to prepare the following ordinance amendments for the Sports Core and to allow the Sports Core Manager to incorporate these changes immediately for the Sports Core brochure: 1. 10% discount for early sign up of Bath & Tennis membership fees before February 1, 1990. 2. $50.00 Sports Core Gift Certificate for residents or members who sponsors a new Bath & Tennis recreational member. 3. Proposed 1990 Bath & Tennis Dining Room Schedule. 4. Eliminate the six (b) free guest pass policy for swimming and tennis. 5. Proposed golf rate increases. 6. Elimination of resident weekday corporate and resident senior corporate membership. T. Raise golf cart fee from $19.00 to $20.00 for 18 holes and raise 9 -hole cart fee from $11.00 to $12.00. January 9, 1990 VILLAGE OF OAK BROOK Minutes -5- � ^�, 10. Institute a $7.50 charge for the Sports Core identification card used to get resident rates at the Golf Course. So ordered. VOICE VOTE: All present, in favor. C. Referrals: a„l s: With no objections, President Cerne made the fo'low'_ng referrals: 1. S'Iell Oil - Text Amendment (1415 22nd Street) -- Referred to Flan Commission Meeting of January 15, 1990 and Zoning Board of Appeals Meeting of February 6, 1990. 2. Oak Brook Partners - Special Use for Clinic (800 Enterprise Drive) Referred to Plan Commission Fleeting of January 15, 1990 and Zoning Board of Appeals Meeting of February b, 1990. VIII. ADJOURNMENT: Trustee Bushy moved, seconded by Trustee Rush... To adjourn this meeting. 10:02 P.M. VOICE VOTE: All present, in favor. So ordered. ATTEST: r a Kko-n n-e-11 a Village Clerk Ear, ed VILLAGE OF OAK BROOK Minutes January 9, 1990 4.C.