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VILLAGE OF OAK BROOK Minutes !muy 9,1 996
UNOFFICIAL, UNTIL APPROVED AS WRITTEN
OR S AMENDED BY VILLAGE BOARD ON
1. METINN CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order br 'resident
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:43
p.m. Pledge of Allegiance was given.
2. ROLL, CAL ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Kenny, McInerney and Savino.
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ABSENT: Trustees Bartecki, Payovich and Shumate.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant to the Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom
Hawk, Director of Code Enforcement; Richard A. Martens, Village Attorney;
Robert Nielsen, Fire Chief/Building Commissioner; and Bonnie Sartore, Bath
and Tennis Club Manager.
3. ANNOUNCEMENTS &OPEN FORUM: ANNOUNCEMELITS �
AND i,
President Bushy announced the Village Board of Trustees, at their Closed OPEN FORUM
Meeting of December 12, 1995, approved the release to the General Public of
the Village Board Closed Meeting minutes from January through July, 1995.
This information is available through the Freedom of Information Act for
interested persons.
Janice Wolak, 3020 Oak Brook Road, requested information of the non-
conforming uses discussed at the Zoning Board of Appeals meeting. Village
Attorney Martens stated this matter will be on the agenda of the next Regular
Village Board meeting, and it would be appropriate to discus this ina:ter at
that time.
Joe Fullan, 122 Timberview Drive, asked if snowmobiling is legal within the
Village of Oak Brook. Oak Brook Police Office Mucha explained that
snowmobiling is illegal within the Village unless on the snowmobiler's own
property.
VILLAGE OF OAK. BROOK Minutes 1 of 9 January 9, 1996
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Motion by Trustee McInerney, seconded by 'Trustee Denny, to approve the
minutes of the Proposed 1996 Municipal Budget Public Hearing of December
12, 1995 as presented and waive the full reading thereof. VOICE VOTE:
Motion carried.
Motion by Trustee McInerney, seconded by Trustee Savino, to approve the
minutes of the Regular Meeting of December 12, 1995 as presented and waive
the full reading thereof. VOICE VOTE: Motion carried.
MINUTES
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 4 - Trustees Kenny, McInerney, Savinu and President Bushy.
Days: 0 - None.
Absent: 3 - Trustees Bartecki, Payovicb and Shumate. Motion carried.
APPROVAL OF:
A. AHROVAL QF BILLS: BILLS -
1. December 29, 1995: Approved Omnibus Vote.
2. January 9, 1996: Approved Omnibus Vote
1. December 16, 1995: Approved Omnibus Vote.
2. December 30,1995: Approved Omnibus Vote.
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�__ • s._. ..�_ .
1. • ..1 � RISK MAN- AQEMENT AGENCY
Approved Omnibus Vote.
0. III .1 . e ; . S 1p : • ).
W-1galnon • Jill • -i •
Approved Omnibus
$460,620-33
$705,343.00
PAYROLL -
$316,978.34tgros
$282,061.79 (gros
PAYOUTS:
IRMA — 1996
ANNUAL CONTKI tU-
TION
UST REMEDIATION
FIRE STATION
REMODELING
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VILLAGE OF OAK BROOK Minutes 2 of 9 January 9, 1996
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4. MERPLAN PRACUCE LID-,- ,PAYOUT #6 EIN L - ADA ADA CONSTRUCTI,N
CONSTRUCIION - ADMINISIRADON - $536.00: Approved ADMINISTRATION Ii
Omindbus Vote.
5. JAMES J. HENES & ASSOCIAIES, INC. - PAYOUT #18 - 1295, 1995 PAVING
PAVING PRQE= - -CONSTRUCTION - $121-67: Approved PROJECT
Omnibus Vote.
6. JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #4 - 1226 1996 PAVING
PAVING PROJECT - DESI!QN - $4.001.2 1: Approved Omnibus PROJECT
Vote.
7. JAMES I BENES & R4,10111 44 - 22ND/YORK
22NDIYORK - DESIQN - $54.455,51 Approved Omnibus Vote.
8. JAhES J. BEMS & ASSOCIATES, INC. - PAY )I-JL#U-- JORIE BOULEVARP
JQRIE BOULEVARD - INSEECTION - $121,77: Approved
Omnibus Vote.
• VOYAGE& SERVICES COMPANY C. i s 'VOUI 41 a 3ATH & TENNIS
CLUB ROOF
FINAL - BAIH & TENNIS CLLM &QQf &EPAIR - S21800,00: REPAIR
Approved Omnibus Vote.
E. REFERRAL: REFERRAL:
TRAYLOR, SMITH, CLERY. 2MOS AND KOHIII - lEX TRAYLOR9 SMITH,
AMENDhENT TO 12ELETE SPECIAL IISE.SECTIQN I'll CLERY, XINOS &
(C)(2)(g) - REFER TO PLAN CQMMISSION MEETING OF KOHUT - TEXT
JANUARY 15,1996 AND ZONNG BOARD OF APPEALS AMENDMENT TO
MEETING QE FEBRUARY 6.122• : Approved Omnibus Vote. DELETE SPEC. USE
F. BID AJITHORIZATIQN - ENGINE 9 16 REPLACEMENT: ENGINE 916
Approved Omnibus Vote. REPLACEMENT
G. STREET CLOSURE - NTH STREET BETWEEN MIDWEST STREET CLOSURE-
ROAD AND COVINGTON COURT - 1996 PAVING FRO CT: 35TH ST.--1996
,
Approved Omnibus Vote. PAVING PROJECT
H. BIJ2 RE., CQMhjF.EDAjlQN- - SURPLUS PROPERTY: Approved SURPLUS PROPERTY
Omnibus Vote.
I. REQUEST .][--QR RELEASE OF FUNDS - OAK BROOK 1101EL OBHCVC-lST QTR
CONVENTION & VISIMU COMMITTEEp. - THZEE MARKETING
MAR TIN AC11YIDES - ,FIRST & SECOND QUAMERS
ACTIVITIES
: Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes 3 of 9 January 9, 1996
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APPOTNTMEW :
Motion by Trustee McInerney, seconded by Trustee Kenny, to concur MAXSON 1996
ETHNIC ]FEST
with the recommendation of President Bushy and appoint Ralph COMMITTEE
Maxson as At Large Member to the Oak Brook 1996 Ethnic Fest
Committee for a one -year terra; term expires November, 1996.
VOICE VOTE: Motion carried.
B. ORDINANCE 96- ST -N!Q-S -839 AN ORDINANCE RENAMINCT' A OED , 96-ST NC-
PREVIOUSLY NAMED STREET WITH N T$- E V,,,,,j ,LACE O' S-839
OAK BROOK.. DU PAGE AND MOK CQ111TIES_ IL: RENAMING ST :ET-
JORIE BOULEVARD
This is a i.-quest for a street name change from Jorie Boulevard to To
HUNTER TRAILS
Hunter Trails Parkway for the portion of street entering the Hunter PAR04AY
Trails Subdivision. (WrRANCE TO,
HUNTER TRAILS
Trustee Savino addressed his concern of the location of the new SUBDIVISION)
signage. He requested that signage also appear eastbound designated
with an arrow for Jorie Boulevard.
Motion by Trustee McInerney, seconded by 'Trustee Kenny, to pass
Ordnance 96- ST -NC -S -839, "An Ordinance Renaming A Previously
Named Street Within The Village Of Oak Brook, DuPage And Cook
Counties, IL ", as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 4 - Trustees Kenny, McInerney, Savino and President
Bushy.
Nays: 0 - None.
Absent: 3 Trustees Bartecki, Payovich and Shumate. Motion
carried.
DEPAR h ENTAL EP_QJU5_- SP CIAM AREAS: DLPARYMENTAL
REPORTS -
Emiromental Concerns & Emir, g: Trustee Payovich - Village Engineer SPECIALTY AREAS
Durfey stated the Engineering Department is implementing the budget projects
for 1995.
Fiance Pu chasina and Inf rmatign Se, rvices: Trustee Bartecki - Village
Manager Veitch noted that the RFP for the base implementation of the
Technology Plan is in its final stages of review.
VILLAGE OF OAK BROOK Minutes 4 of 9 January 9, 1996
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Financially, the field work of the Village Audit will commence February 12,
1996 with a final report in late March.
The Village Treasurer has developed investment policies for the Police and
Fire Pension Funds that are Village objectives for 1996.
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President Bushy explained that the Illinois Public Pension Division is
requesting public pension fund investment policies for municipalities within
the State. The Village is on the leading edge of the devellopment of these
policies and has worked closely with the Pension Division.
Libr= aud Hotel_ Conventign & Visimrs Committee: Trustee McInerney -
Noted an $ 11,000.00 decrease in the Hotel Committee's 1996 Budget due to
the Committee's review of each program.
The Library is now opened an additional hour on Fridays and Saturdays with
further extension of hours being reviewed. Thirty requests, in one day, were
completed by our Library staff with in -house Library materials. Two - hundred
volumes were circulated in the first eight days of January this year. The
Library offers 1996 tax forms, travel books and homework central for students.
Egrs_ o2 ng] & Publip Safety: Trustee Kenny - During the holiday season our
firemen inspected, on a daily basis, the theatres and restaurants at the shopping
center.
There were no holiday- related fires, but there was a significant fire in Brook
Forest last week. Extensive damage to two cars and the garage did occur in
that fire.
Replacement of Engine #916 has been placed on the Omnibus Agenda this
evening for approval. The pumper, approximately twenty -five years old, is to
be replaced with a new fire truck.
Planing o in : Trustee Shumate - Village Manager Veitch noted the
recommendations from the "Zoning Board of Appeals relating to Mayslake
Landmark Conservancy use of the Peabody Mansion is to be discussed this
evening. If the Village Board concurs with their recommendations, the
implemewdng ordinances will appear at the next Board meeting.
The Zoning Board of Appeals February 6, 1996 agenda will include
continuation of the Institute in Basic Life Principles petitions.
Public WXU & Cable Television: Trustee Savino - Commented that the
Public 'Works Department addressed seventeen snow and ice incidents from
November 9, 1995 to January 8, 1996. The average incidents has been eight
over the past five years. 760 tons of deicer salt was used as compared to the
average of 460 tons over the last five years.
Clerk Gonnella - No report was given.
VILLAGE OF OAK BROOK Minutes 5 of 9 January 9, 1996
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village gage President: President Bushy - The Village has received their
accreditation for Emergency Services from the Emergency Services Disaster
Agency of DuPage County. A certified Emergency Services Plan has been
designed and is updated by the Village. The `tillage has been coordinating a
fourteen -month emergency disaster program with DuPage County. This will
culminate in a large Village disaster drill on July 14, 1996. Mark Fleishman,
Assistant ESDA Coordinator, has also received accreditation.
5po Qgg: December 18, 1995 was the last day of play on the Village Golf
Course. Christmas sa es ever.- excellent from gift certificates being issued in
the Golf Pro Shop.
1996 Bath & Tennis Club brochures are drafted and will be circulated for
proofing with a mid-February mailing. Calendars will be available in March
for swim and tennis events.
Bath & Tennis Club preparation has begun for the window replacement project
with bids being sought in February. The contractor performed excellent
workmanship in replacing the skylight in the Clubhouse.
Staff is currently seeking proposals for the 1996 Fireworks Display with
anticipated review by the Village Board in February.
Bath & Tennis Club Manage; Sartore, Trustee McInerney and President Bushy
have been «corking to develop the Ethnic Fest. The Park District and School
Board are coordinating this effort also with interested residents.
President Bushy further commended the men and women of the Oak Brook
Fire Department for their efforts in eliminating the fire and assisting the Brook
Forest couple of the garage fire.
9. UN 1~ms HED AND NEW BUSINESS (Final Action Not A Wcipated):
A. RECOMMENDATION -MAYS -A E LANDMARK MAYSLAKE
ONSE y 4CY - (1717 OAS ,OAD-) -_TEXT -_JEXT LAN
ERR
TEXT AMENDMENT
& SPECIAL', USE
This petition, if approved, will establish the needed zoning conditions (1717 OAK BROOK
to allow the 1VMayslake Landmark Conservancy to make use of the ROAD)
Peabody Mansion, the Portiuncula Chapel, and adjacent grounds. It
establishes a new Special Use for historic facilities in a C/R District
and approval of that Special Use for the property.
The buildings will still require considerable renovation and
modification to bring them into compliance with the current building
code regulations.
Both the Plan Commission, by a vote of 5 to 0, and the Zoning Board
of Appeals, by a vote of 4 to 1, have recommended approval of these l
VILLAGE OF OAK BROOK Minutes 6 of 9 January 9, 1996
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requests. Both bodies have recommended inclusion of a list of
conditional elements that were submitted and agreed to by the
petitioner. These conditions are based on the conditional restrictions
that were developed for the Atelier/Friary Special Use that was
approved early last year. The conditions are as follows:
1. The daily use period for the special use property shall not begin
earlier than 7 am. nor last later than 11 p.m. Sunday through
Thursday, and on Fridays and Saturdays shall not begin earlier than
7 a.m. nor last later than midnight.
2. The Conservancy shall provide the Village on or before the 15 *,h of
each month with a list of events scheduled for the following
month.
3. No restaurant or other facility that provides regular food service
shall be operated on the special use property.
4. A minimum of 100 parking spaces shall be provided on the special
use property or on adjacent property for use in connection with
activities conducted on the special use property.
5. Noise coming from the special use property shall be subject to the
performance standards set forth below:
At no point on or beyond the westerly boundary line of the special
use property shall the sound pressure level of any performance or
operation coming from the special use property (other than
background noises produced by sources not under control of the
Conservancy and/or its approved sublicensees, such as operation of
motor vehicles or other transportation facilities) exceed the decibel
limits in the table below:
Octave Bank Maximum Permitted Sound
Level in Decibels
Frequency in Cycles
20 to 75
72
75 to 150
67
150 to 300
59
300 to 600
52
600 to 1,200
46
1,200 to 2,400
40
2,400 to 4,800
34
Above 4,800
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VILLAGE OF OAK BROOK Minutes 7 of 9 January 9, 1996
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Sound levels shall be measured with a sound level meter and t'
associated octave band filter manufactured according to standards
prescribed by the American Standards Association. Measurements {
shall be made using the flat network of the sound level meter.
Impulsive type noises shall be subject to the limitations set forth {
below, provided that such notices shall be capable of being !
accurately measured and for the purpose of this special use permit, i
shall be those notices which cause rapid fluctuation of the needle
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of the sound level meter with a variation of no more than plus or
minus two decibels. Noises incapable of being so measured, such
as those of an irregular and intermittent nature, shall be controlled
so as not to become a nuisance to adjacent uses.
6. All utilities constructed on the special use property shall be placed
underground.
7. The Special Use permit shall automatically terminate if certificates
of occupancy for buildings located on the special use property h4% e
not been issued within two (2) years from the date of adoption of
this ordinance.
8. In the event that there are more than two incidents involving the
offense of disorderly conduct occurring at the special use property
in any twelve - month. period, this special use permit shall be subject
to revocation upon notice and hearing. The offense of disorderly
conduct is presently set forth in Section 9 -19 of the Oak Brook
Code of Ordinances, as may be amended from time to time.
9. In the event that one or more of the above conditions are not met,
the Village Manager shall promptly initiate enforcement action,
including, but not limited to revocation proceedings, as may be
warranted under the circumstances.
There has been no public opposition to these proposals, however, one
of the immediate neighbors expressed concerns that the use of these
buildings be properly regulated to avoid negative impacts on the
adjacent residential properties.
Motion by Trustee Savino, seconded by Trustee McInerney, to
approve the Text Amendment and Special Use and authorize the
Village Attorney to draft the necessary ordinances for action at the
Board meeting of January 23, 1996 subject to the conditional
elements as developed by the Plan Commission, Zoning Board of
Appeals and petitioner. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes 8 of 9 January 9, 1996
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Trustee McInerney inquired into the accessibility of public safety
vehicular traffic at the 3 1 st Street entrance. David Fichter, President
of May-slake Landmark Conservancy, stated the distance bet`-ieen the
two pillars of the entrance is fourteen (14') feet, and the vehicles are
eight (g') feet wide and would be able to enter. Village Manager
Veitch will have staff review this further and report to the Village
Board at their next meeting.
10. OT ER WUSH ffi S PERTAINMG IQ YILLA OPERAMNS.: None.
11. ADJO"LMXMF:
Motion by Trustee McInerney, seconded by Trustee Savino, to adjourn the
meeting at 8:20 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda . Gonnella, CMC
V ill ge Clerk
bot 1996
VILLAGE OF OAK BROOK Minutes 9 of 9 January 9, 1996
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ADJOURNMENT