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Minutes - 01/10/1978 - Board of TrusteesI VILLAGE OF OAK BROOK MINUTES OF JAI\UARY 10, 1978 I CALL MEETING TO ORDER The regular meeting was called to order at 7:30 p.m. by President Howell in the Samuel E. Dean Board Room of the Village Comrons. A. Roll Call Present: Trustees Frederick W. Brown. Wence F. Cerne Eldon K. Glaves Arthur W. Philip Barbara F. Reynolds Joseph H. Rush President George B. Howell II READING OF THE MINUTES Trustee Philip moved - seconded by Trustee Rush... That the minutes of the regular meeting of December 13, 1977, be approved as submitted. Voice Vote - all in favor So ordered. III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, FTC. A. FixLaal Plat of Subdivision - William R. Watson, Jr. ( Hollirob Acres Trustee Brown commented on the recommendations of the Plan Commission on December 19, 1977, and the proposal to have Oak Brook Hills Road dedicated for a public street. Mr. Watson indicated that he would enter into an agreement to maintain his portion of the dedicated street until such time that the entire street is acquired by the Village. Trustee Brown moved - seconded by Trustee Philip... To approve the Final Plat of Hollirob Acres as recommended by the Plan Commission & waive sidewalks and street lights, and with the dedication of one -half of the right -of -way. Discussion followed regarding acceptance of a road not up to Village standards; and Trustee Reynolds suggested that a survey be made of other property owners on the private road. Mr. Watson agreed to seek agreements with other property owners to dedicate the road. Trustee Cerne moved - seconded by Trustee Reynolds... To approve the Fin of Oak Brook Hills street lights. `Roll call vote - Ayes: Nays: al Plat of Hollirob Acres as amended to delete dedication Road, and to waive the requirement for sidewalks and Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell So ordered. None Trustee Reynolds moved. - seconded by Trustee Rush... That staff be directed: to investigate the condition of the road, cost of upgrading to Village standards, and cost of maintenance; to contact all other residents with access to the road as to their desires of road dedi- cation and improvement; and to contact the proposed developer of Midwest Country Club and the Ginger Creek Homeowners Association to discuss the road improvement and its intersection at Oak Brook Road. Roll call vote - Ayes: Trustees Brovm, Cerne, Glaves, Philip, Reynolds, Rush, and President Huviell Nays: None So ordered. VTLtLAGF 017 0`6r, BROOK 111Jn!LIFes - 1 - Janijany 10, 1978 VILLAGE OF OAK BROOK Minutes - 2 - • III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. (continued) January 10, 1978 B. ORDINANCE G -225: AN ORDINANCE OF THEi VILLAGE OF OAK BROOK,,DU PAGE AND COOK COUNTIES, ILLINOIS, PROVIDING -R-Ilr ORDIN.k CE NO. G -177, BEING -IT-1E `IT'.AFFIC CODE OF TIIL VILLAGE. OF OAK BP.00Z <, ILLINOIS, BE AMENDED IN ART, TO RMUL —kTE TURNS AT ZHE INTERSECTION OF SPRING Rai ,D AND OAK BROOK ROAD Review was made a three Committee -of- the- Yvhole meetings, and the Police Department made studies which determined left turns at the intersection of Oak Brook Road and Spring Road to be dangerous. The proposed amendment prohibits these turns by: 11(4) It shall be unlawful for the operator of any vehicle traveling in a northerly direction on Spring Road during the hours of 7:00 a.m. to 9:00 a.m. on Monday through and including Friday of the week to make other than a right -hand turn onto Oak Brook Road (31st Street) so as to travel other than in an easterly direction on said Oak Brook Road at such time and place." "(5) It shall be unlawful for the operator of any vehicle traveling in a westerly direction on Oak Brook Road (31st Street) during the hours of 4:00 p.m. to 6:00 p.m. on Monday through and including Friday of the week to make a left -hand turn so as to travel in a southerly direction on Spring Road at such time and place." Proper signage will be installed allowing for a 30 -day informational period, and if this proves to be unworkable, the amendment can be rescinded. Trustee Philip felt that this would increase traffic on York Road and would be a hardship to Fullersburg Area residents. Trustee Reynolds moved - seconded by Trustee Glaves... To approve Ordinance G -225 as presented and waive reading of same. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Reynolds, Rush, and President Howell Nays: Trustee Philip So ordered. IV FINANCIAL A. Treasurer's Report Treasurer's Cash and Investment Report for the month of December reflected the following: Corporate Fund Motor Fuel Tax Fund Revenue Sharing Fund Water Fund 1976 Revenue Bond Fund Sports Core Fund Revenue $ 386,614.22 4,230.81 -0- 119,457.31 11,789.39 34,730.92 Trustee Cerne moved - seconded by Trustee Brown... Balance $1,523,384.57 71,417.23 65,051.14 1,2552768.79 11110,000.53 91490,039.24 That the Treasurer's Cash and Investment Report for the month of December be approved as submitted. Voice vote - all in favor So ordered. VILLAGE OF OAK BROOK 11inute s - 2 - Jaiivary 10, 1978 VILLAGE OF OAK BROOK Minutes - 3 - January 10, 1978 IV FINANCIAL (continued) B. Pa outs #4 - Mayfair Construction Co. - Reservoir A The Village Engineer has reconriionded payment upon receipt of final waivers. Trustee Cerne moved - seconded by Trustee Rush... To approve Payout #4 to Mayfair Construction Co. in the amount of $70,672.50. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered. #2 - Rossetti Contracting Co. Inc. - Water Mash, White Oak/Meyers The Village Engineer has recommended payment upon receipt of final waivers. Trustee Cerne moved - seconded by Trustee Glaves... To approve Payout #2 to Rossetti Contracting Co. in the amount of $10,458.22. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered. #8 & #9 - Wehl ing Well Works, Inc. - Well #7 The Village Engineer has recommended payment upon receipt of final waivers Trustee Cerne moved - seconded by Trustee Brown... To approve Payouts #8 F #9 -to Wehling Well Works, Inc. in the amount of 548,842.40. Roll call vote -.Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered. #14 -Warren Fj Van Praag - Engineering Services - Reservoir & Sta. The Village Engineer has recommended payment upon receipt of final waivers. Trustee Cerne moved - seconded by Trustee Rush... To approve Payout #14 to Warren & Van Praag, Inc. in the amount of $2,036.02. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered. C. Approval of Bills Accounts payable dated January 10, 1978, from the funds are as follows: Corporate Fund Motor Fuel Tax Fund Revenue Sharing Fund Water System Funds Sports Core Fund 1976 Revenue Bonds $195,887.87 4,704.29 3,697.07 34,864.97 1,628.78 121,550.92 Trustee Cerne moved - seconded by Trustee Philip... To approve for payment the Accounts payable as submitted in the amount of $362,333.90. VILLAGE OF OAK BROOK Minutes - 3 - January 10, 1978 VILLAGE OF OAK BROOK Minutes - 4 - January 10, 1978 IV FINANCIAL C. Approval of Bills (continued) Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered. D. Investments Trustee Cerne moved - seconded by Trustee Brown... To approve and ratify the following investment from the Corporate Fund: One federally secured certificate of deposit n the amount of $265,000.00 to mature in the Great American Savings and Loan on March 19, 1978, at the rate of 6.65 %. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered Trustee Cerne moved - seconded by Trustee Brown... To approve and ratify the following investment from the Surplus Fund: One federally secured certificate of deposit in the amount of $228,250.00 to mature in the Oak Brook Bank on March 16, 1978, at the rate of 6.65 %. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered. Trustee Cerne moved - seconded by Trustee Brown... To approve and ratify the following investment from the 1976 Revenue Bond Fund: One federally secured certificate of deposit in the amount of $380,000.00 to mature in the Oak Brook Banff: on March 16, 1978, at the rate of 6.65 %. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered. V OLD BUSINESS A. Reduction Letter of Credit - Saddle Brook Request received from Saddle Brook Development Co. by letter dated December 12, 1977, requesting reduction in the letter of credit by $258,766.35, representing an 87% reduction of the total amount of $19069,122.00. Trustee Rush moved - seconded by Trustee Cerne... To approve the reduction in the letter of Credit #GT 4325 D, in the amount of $258,766.35, leaving a balance of $136,959.64. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None VILLAGE OF OAK BROOK Minutes -4- So ordered. January 10, 1978 VILLAGE OF OAK BROOK Minutes - 5 - January 10, 1978 V OLD BUSINESS (continued) B. Forest Glen - Tree Relocation Advance Construction Co. has requested a revision to the original plan relocating approximately 20 trees to the park sites, because existing vegetation on the plan sites makes it unnecessary for additional trees. Trustee Rush moved - seconded by Trustee Reynolds... That 10 trees be relocated, and the remaining 10 trees be planted as originally designated. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered. C. Approval Golf Course Contract - Packard, Inc. Qualified Golf Course architects were interviewed for the improvement of an 18 -hole golf course. Because this is a contract service, com- petitive bids are not required. Trustee Cerne moved - seconded by Trustee Brown... To approve execution of the agreement with Packard, Inc., Golf Club Architects. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered. D. Notice of Special Board of Trustees Meeting President Howell announced a Special Board of Trustees Meeting to be held January 12, 1978, regarding McDonald °s /GHQ. E. Notice of Public Bearing on Comprehensive Plan President Howell announced a Special Meeting of the Plan Commission to hold a Public Hearing regarding the Comprehensive Plan on January 19, 1978. VI NEW BUSINESS Trustee Philip moved - seconded by Trustee Cerne... To increase the salary of Village Manager, Kenneth G. Carmignani, an additional $3,500, bringing annual to $39,000, effective February 1, 1978. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered. A. Michael F. Strama lia (921 Merry Lane) - Variation - refer to Zoning Boar O peals -February 7, 1978. B. Namco Development Co. (s. of intersection Meyers & Oak Brook Rd.) Preliminary Plat - refer to Plan Commission Meeting January 16, 1978 Variation - Lot Size - refer to Zoning Board Meeting February 7, 1978 C. Butler /Rouse Co. (all areas zoned B-1) - Zoning Amendment - refer to Plan. Commission meeting January 16, 1978, and Zoning'Board meeting February 7, 1978. VILLAGE OF OAK BROOK Minutes - 5 - January 10, 1978 r VILLAGE OF OAK BROOK Minutes - 6 - January 10, 1978 VI NEW BUSINESS (continued) D. 3 -M Business Process Center (903 Commerce Dr.) - Sign Variation - refer to Zoning Board meeting February 7, 1978. E. Butterfield Road Office Venture (s.w. corner Butterfield & Meyers) Variation & Special Use - refer to Plan Co mission meeting January 16, 1978, and Zoning Board meeting February 7, 1978. F. Saddle Brook Unit IV (s. of 35th St. & w. of Saddle Brook Unit III Final Plat - re er to Plan Conunission meeting January 16, 1978. VII ADJOURNMENT Time - 8:40 p.m. Trustee Brown moved - seconded by Trustee Rush... To adjourn this meeting Voice vote -all in favor So ordered. Respectfully submitted, Ma ianne Lakosil Village Clerk VILLAGE OF OAS: BROOK Minutes - 6 - January 10, 1978