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Minutes - 01/10/1989 - Board of Trustees0 ° -°0 -91 TILLAGE OF On BROOK MINUTES or TOE UGMAR PMETM January 10, 1989 MEE'Y'IBG CALL: The Regular Meeting of the Board of Trustees was called to order by President Cerne in the Samuel E. Dean Board Room of the Pillage Commons at 7:30 P.M. I. ROLL CILL: PRESENT: President Vence F. Cerne Trustees Carry J. Bartscki Karen M. Bushy Walter C. Imrie Ronald P. !'her Joseph H. Rush ff. Richard Hinters ABSENT: tae PLC TO THE FLAG al. APPROVAL OF KTNUT : Trustee Imrie moved, seconded by Maher... chat the Minutes of the Regular feting of December 13, 1988 be approved as presented and waive reading of same. VOICE VOTE.- All present, in favor. So ordered. ORV1xA§= ARC ors: A. RESOLUTION HO. R-46s; A ING 1989 To -WWWM PAT PLAN FOR 1980: Discussed at the Regular Meeting of December 13, 1988. Trustee Bushy mowed, seconded by Trustee Barteckl... To adopt Resolution go. 8-465 with attachments and waive the full reading thereof. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, aerie, Maher, Rush, Hinters and President Cerne. Rays: Rune Absent: !lone So ordered. B. MANCE NO. x-659 An = �zr A RAE REGARDING A BARGE FOR AN 9-1-1 W- 311an: Discussed at the Committee -of- the -Whole Meeting of January 9, 1989. Proposed ordinance amends the Emergency Telephone Number Act to Include subscribers residing in the incorporated and unincorporated limits of DuPage County, and is proposed to be on the ballot for the Consolidated. General Election on April 4, 1989. Trustee Rush moored, seconded by Trustee Bushy... To pass Ordinance Ho. 5-659 as presented and Waive the full reading thereof. Trustee Hinters abstained from voting on this ordinance due to his employment by Illinois Bell. VILLAGE OF OAK BROOK Minutes -1- January 10, 1989 NA %- d o6 -841 VILLAGE OF OAK BR(KK luau -2- � January 10, 1989 ROLL GALL VOTE: Ayes: Trustees Bartecki, Bushy, Imnrie, Maher, Rush and President Cerne. Mays: None _% Ah%ent: bone Abstain: Trustee Winters So ordered. IT. FINANCIAL: A. Payout: TCS Traffic Sill Controller Replacement Project Bo. ST -1193 (22nd Street and 3Rring Road) FaZout #2: Trustee Imr ie moved, seconded by Trustee Rush— To authorize payment of Payout #2 to A. A. Electric Company for replaeemaent of traffic signal controller in the total amount of $18,432.95. ROLL CALL SMOTE: Ayes: Trustees Bartecki, Bushy, Imnrie, Maher, Rush, minters and President Cerne. Rays: None Absent: None So ordered. B. !Nroval of Bills: Warrant Register by Fund dated Januarg 3, 19811 presented to reflect payment from the following funds: General Fund $364,9T4.12 Water Fund 78,890.60 Sports Core Fund 75,805.31 Trustee Bartecki moved, seconded by Trustee Bush... To approve payment of Warrant Register by Fund in the total amount of $519,670-03 and authorize the Tillage President to affix his signature thereon. President Cerne abstained frost voting on the bill from Pepsi Cola due to corporate ownership by his employer of Pepsi Cola General Bottlers, Inc. Trustee Winters abstained from voting on the bills from Illinois Bell due to employment by saw. ROLL CALL VOTE: Ages: Trustees Bartecki, may, lade, Maher and Rush. Says: bone Absent: None Abstain: Trustee Winters and President Cerne. So ordered. T. OLD RUSIN =: A. Aerators for POWs - Change Order (Golf Comm* - 2616 York Road and Bath A Tennis Club - 8W Oat Rmroot 9-8i): Purchase authorized at the Regular Meetine of June IA, 1988. Aerator requires a separate electrical cable line to the lights on the Aerator. Trustee Maher moved, seconded by Trustee Rush... To authorize an additional payment to Century Rain Aid in the total amount of $643.25 for 350 feet of additional cable for the Bath and Tennis Club aerator. VILLAGE Or OIK BROM Minutes -2- iawaary 10, 1969 V-%%- ® 0— VILLAGE OF OAK BROOK Hinull� -3- 0 January 10, lg69 ROLL CALL VOTE: ayes: Trustees Bartecki, Bushy, Ifarie, Maoer, Aush, hinters and President Cerne. Ploys: None Absent: Pion So ordered. 0. Bid Reemmendation -• Wallpaper. Painting 6 Carpeting__ -_Golf Clubhouse (2616 York Road): Authorization given at the Regular Meeting of December 13, 1988. Five (5) bids were received for wallpaper and painting and six (6) bids were received for carpeting. Trustee Haher moved, seconded by Trustee Bartecki... To accept the bid from C'nivas Decorating, Inc. of Hinsdale, the lowest responsible bidder, for :,mllpaper and painting in the amount of $4,500.00 plus $30.00 per hour for touch up of good tram, wallpaper removal where necessary and patchwork of walls and to accept the bid from Bryan P. Coughlin Associates, Inc. of Chicago, the lowest responsible bidder, for installation of carpeting in the total amount of $6,377.38 plus $39.00 per hour for any necessary patchwork. ROLL CALL VOTE;: Ayes: 'trustees Bartecki, Bushy, Imrie, Maher, Rush, minters and President Cerne. Mays: Ibne Absent: None, So ordered. C. Bid tion - Re is of Ambulance 901: Authorization ,given at the Regular Meeting of September 27, 1988. Six (6) firms received bids ane only one (1) bid was received. Trustee Rush moved, seconded by Trustee Maher... To rejezt the only bid received as it did not meet specifi.catforg. VOICE VOTE: All present, in favor. So ordered. D. geRtation tion - Drly Balls for Golf Course: Trustee Maher moved, seconded by Trustee Minters... To approve the purchase of 1O,800 Ram driving range balls in the total aunt of $5,490 and waive the bidding process due to the fact that there its only one Ram distributor in the Chicago area. ROLL CALL VOTE: Aye *: Trcastess Bartecki, Bushy, Iarie, !Maher, Rush, Minters and President Cerne. Mays: None Absent: Nome So ordered. S. datioan to obtain PEMg"U for ConsultIM Engineer Phase TIs Oak Brook storm water Ieem�t Liam: Direction given at the Committee-of-the-Whole Meeting of June 13, 1988 and Regular fteting of Jenne 14, 1988. Trustee Iarie moved, seconded by Trustee Winters... To authorize staff to seek proposals to do preliminary engineer °inz studies o; Salt Creek and Ginger Creek based upon a scope of serr�cf-s as defined by DuPage Counter and Oak Brook and notify DaPage County of our financial participation in the requested Ginger Creek and Salt Creek Preliminary Engineering Studies. VOICE VOTE: All present, in favor. So ordered. VILLAGE OF OAK BROOK Minutes -3- January 10, 1989 .+ r VILLAGE OF OAK BR€3OK Mirut � -4- � � � January 10, 1989 F. Report of Activities: 1. finance: -rustee Bartecki - No report. 2. Personnel: Trustee Bushy - No report. 3. Public Safety Traffic: Trustee Rush - Harold Scott donated a vehicle to the Village for Police Department use, and this Was gratefully acknowledged. 4. Public Works A ]Library: Trustee Imri,5 - Library Board conducted a public opinion poll related to upgrading the Library to 10,000 square feet. 5. Sports Core: Trustee Maher - No report. 6. Zoning & .11anning Trustee Minters - Recommendation by the Zoning Board of Appeals that a Special Use Permit be granted for the proposed reservoir located at 2710 Meyers Road. The variation requests were tabled for further information on location and design. Trustee Winters moved, seconded by Trustee Maher... To refer the additional information related to the variations to the next regular meeting of the Zoning Board of Appeals of February 7, 1989. VI. am RUSIN=: A. IDismssion of Traffic sill at 35th Street and Meyers Road: Since the County will not participate in the cost for installation of a traffic signal at the subject location, discussion ensued as to whether or not to budget for this project. Trustee Bushy moved, seconded by Trustee Maher... That staff advise DuPage County of its desire to assume financial responsibility for the installation of a traffic signal at the subject location. VOICE VOTE: All present, in favor. So ordered. P. Request for Purchase Order Voice erygeporducer Police Department: Current recorder /reproducer unit became inoperative and beyond repair. Trustee Rush moved, seconded by Trustee Bartecki... To approve a purchase order for a new magnasyne voice recorder/ reproducer Model #2RP20 from Magnasyne/Moviola Corporation in the total amount of $12,200.00 and waive the bidding requirements due to the purchase being under the State of Illinois contract. ROLL. CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters and President Cerne. Nays: None Absent: Done So ordered. C. Heritage Oaks Unit 2 - Prelininarr Plat: On December 19, 1988, the Plan Commission recommended approval of this preliminary plat subject to the looping of the aster main to be worked out in conjunction with the final plat. Proposed subdivision is located directly southwest of the existing Heritage Oaks Subdivision west of Meyers Road and north of 35th Street, resubdividing an approximate 17 -acre parcel into 11 residential lots. Trustee Winters moved,, seconded by Trustee Rush... VILLAC& OF OAK BROOK Minutes -4- January 10, 1989 b+%L- ® 1-10-1841 VILLAGE OF OAK BROOK lMinut�' -5- January 10, 1989 To approve the requested preliminary plat subject to minor drafting revisions being made on the plat as directed by Engineer Durfey. ROLL CALL VOTE: Ayes: Trus'ees Bartecki, Bushy, Imrie, Maher, Rush, Minters and President Cerne. Kays: None Absent: gone So ordered. D. Borsellino - Pool & Fence Variations (369 Triniq Lane): One December 6, 1988, the Zoning Board of Appeals recommended denial of the pool and fence variations in the rear yard of a Through Lot. The owner of the subject property Was unable to be present to give testimony. Trustee Minters moved, seconded by Trustee Rush... To refer the variation requests back to the Zoning Board of Appeals for the Regular Keeting of February 7, 1989 based upon the owner's request to have an opportunity to personally present testimony on this .application. VOICE VOTE: All present, in favor. So ordered. E. Jafari - Text Amendment B Special Use (2425 22nd Street): On November 21, 1988, the Plan Commission unanimously, recommended approval of the requested teat amendment and Special Use Permit. On December 6, 1988, the Zoning Board of Appeals also unanimously recommended approval subject to submission of a revised site plan showing total conformity with all zoning requirt;mer.ts; traffic information be presented with respect to the impact of traffic generated from thor site on both Tower Drive as well al. the intersection ;f 1 zr Drive and 22nd Street; consideration be given to restricting %owner .give to right-in/right-out traffic movements; informatics, be presented indicatisxg the number of parking spaces provided on the proposed uses Within the building and no abortions be performed as a part of the proposed use. A presentation Was made by James Cox Associates, clinic architect. Trustee Minters moved, seconded by Trustee Maher... To direct the Village Attorney to prepare the necessary ordinances relative to the requested text amendment and special use with the condition that no abortions are to be performed at the clinic. VOICE VOTE: All present, in favor. So ordered. F. Village of Oak Brook Amendments to Subdivision n!iations: On December 19, 1988, the Plan Commission unanimou3 y- recommended approval of the Village's requested amendments to the subdivision regulations relative to development of property that is subject to periodic flooding; submittal of a grading and landscape plan for all property within a subdivision; ascertain the elevations on fire bydrants; and amend the surveyor's certificate. Trustee Winters moved, seconded by Trustee Mad.er... To direct the Village Attorney to finalize the ordinance approving amendments to the subdivision regulations. VOICE VOTE: All present, in favor. C. 2M Femme Standards: So ordered. On December 6, 1988, the Zoning Board of Appeals discussed and made recommendations relative to modifying the Zoning Ordinance to eliminate solid fences surrounding patios, terrace areas and private swimming pools, allowing only "Open Fences•. Trustee Winters moved, seconded by Trustee Rush... VILLAGE OP OAK BROOK Minutes -5- January 10, 1989 *"%U V66-- 80T' --wa I -10 -91 0 VILLAGE OF OAK BROOK Hinu -6- January 10, 1989 To forward an application regarding these standards to the Zoning Board of Appeals. VOICE VOTE: All present, in favor. So ordered. H. Approve, ratify and Confirm Hiring of Sheaffer A Roland, Inc.: Trustee Imrie moved, seconded by Trustee Bartecki... To approve, ratify and confirm the hiring o the expert services of Sheaffer A Roland, Inc. relative to providing professional environmental planning and engineering services 3n matters relating to Salt Creek flooding at a fee not to exceed $7,500.00. ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Mahe -, Rush, Winters and President Cerre. Rays: None Absent: None So ordered. I. Establishing Policy Mordj% YUEM County Fact Fee: Brief discussion held relative to DuPage County Fair Share Transportation Impact Fee that went into effect on January 1, 1989. 4 policy is to be established as to whether or not staff is to issue a building permit to builders who have not paid the County's Fact Fee. Trustee Rush moved, seconded by Trustee Bushy... To direct the Village Attorney to prepare a form of Hold harmless Agreement sinilar to that used in West ChUcago. VOICE VOTE: All present, in favor. So ordered. J. Discu�.aion of MannIN Needs and 2EM nation of Fire and Building 202!rtents : Discus ion was held on the personnel manning within the Fire Department and the reassessment of manpower related to contract vs. in -house paramedics, fire department supervizory personnel of three (3) captains and six (6) lieutenants instead of nine (9) lieutenants, and the future status of the Bureau of Inspections (Fire Department/ Building Department) . K. Deferrals: With no objections President Cerne made the following referrals: 1. Macken. - Rear Yard Variation: (4 Robin Hood Ranch) -- Referred to Zoning Board of Appals Meeting of February 7, 1989. 2. Coan - Flood Plain Special Use (2904 York Road) -- Referred to Plan Commission Meeting of January 16, 1989 and Zoning Board of Appeals Meeting of February 7, 1989. 3. Coan - Graue Certificate of Appropriateness (2900 York Road) -- Referred to Plan Commission sleeting of January 16, 1989. 1 VILLA09 OF OAK BROOK !llautea -6- January 10, 1939 It VILLAGE OF OAK BROOK Minut -7- � January 10, 1989 VII. RDJOORNHM: Trustee Bartecki moved, seconded by 'Trustee Maher... To adjourn this meeting. TIME: 10:48 P.M. VOICE VOTE: All present, in favor. So ordered. ATTEST: Mariahne Lakosil, CHC Village Clerk Approve VILLA09 Or OAK BROOK Kinuten -7- JAMWryr 10, 1989 N" I-