Minutes - 01/10/1995 - Board of Trusteesf�
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VILLAGE OF OAK BROOK Minutes JAN. 10, 1995
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN OR
AS DED , BY VILLA QE BOARD
ON
1. MEETING CALL: �, TETING%j CALF
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30
p.m. Piedgim of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Calzaretta, McInerney and
Payovich.
Trustee Kenny arrived at 7:33 p.m.
ABSENT: Trustee Shumate.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Vince Long, Assistant
to Village Manager" Bruce F. Kapff, Purchasing Director /Grants Coordinator;
R10hard A. Martens, Village Attorney; Dale L. Durfey, Jr., Village Engineer;
Robert Nielsen, Fire Chief/Building Commissioner, Darrell J. Langlois, Finance
Officer/Treasurer, Torn Hawk, Director r" - ide Enforcement; Bonnie Sartore,
Bath and Tennis Club Manager; Trey VanDyke, Golf Club Manager; and Ruth
A. Martin, Librarian.
3. ANNOUNCEMENTS & OPEN FORUM: No one appeared. AA7N01- INCafENTs
ANA OPEN EARL
4. APPROVAL OF MINUTES: MINIMS
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to approve the
minutes of the Public Hearing (Proposed 1995 Budget) of December 19, 1994
as presented and waive the full reading thereof. VOICE VOTE: Motion
carried.
Motion by Trustee McInerney, seconded by Trustee Payovich, to approve the
minutes of the Special Meeting of December 19, 1994 as presented and waive
the full reading thereof. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Calzaretia, Kenny, McInerney and Payovich.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
VILLAGE OF OAK BROOK Minutes
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Page 1 of 7 January 10, 1995
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A. APPROVAL OF BILLS:
1) December 29 1994: Approved Omnibus Vote.
2) January 10. 1995: Approved Omnibus Vote.
B. APPROVAL OF PAYROLL:
1) December 17,, 1 994: Approved Omnibus Vote.
2) December ;-11-,- 1994; Approved Omnibus Vote.
C. PAYOUTS:
1) JETCO LTD. - PAYOUT #1 - ELEVATED TANK 1�
PAINTING - n nnn nn 11GOA =VOCKIno -ri A
Omnibus V6ie-
.
2) INTERGOVERI
1995 ANNUAL
Vote.
3)
4)
5)
APPROVAL O�:
BILLS: J(�
$197,144.70
$715,635.61
PAYROLL:
$201,067.86
$191,660.53
PAYOUTS:
IOR ELEVATED TANK
red INTERIOR PAINTI
Rkjt:NUY UKMJI�) IRMA- AMIUAL
Approved Omnibus CONTRIBUTION
wVi %I WE AV% 1 IWIN - W-^ I %ju i $e .- '94 DRAINAGE
1994 DRAINAGE PROJECT - 19.302.00: Approved Omnibus Vote. PROJECT
INTERPLAN PRACTICE LTD. - PAYOUT #1 - ADA ADA CONSTRUCTItY
RqNS
.. TRUC--ff_ON MANAGEMENT - X2.589 �9: Approved Omnibus
Vote.
iNTERNAMONAL CONTRACTORS - PAYOUT #2 - ADA ADA CONSTRUCTIO
COMPLIANCE CONSTRUCTION $12.892.50: Approved Omnibus
Vote.
D. REFERRALS: REFERRALS:
1) MC DCaNALD'S - REZONING & TEXT AMENDMENTS - REFER TO McDONALD' S-
PLAN COMMISSION MEETING OF JANUARY 18 1995 AND REZONING & T.A.
BONING BOARD OF APPEALS MEETING OF FEBRUARY 7,1995:
Approved Omnibus Vote.
2)
PWPI VVeU UMe-11DUS Vote.
8. ITEMS REMOVED FROM OMNIBUS AGE:JDA: None.
VILLAGE OF OAK BROOK Minutes
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Page 2 of 7 January 10, 1995
REED ELSEVIER/
OAG -TEXT AMEh�-
.ENT & S.U.
777 77777,77777-, 7 It I
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7. ORDINANCES AND RESOLUTIONS:
A. RESOLUTION 95- SAP- EX2-R -6:
ADMINISTRATION PLAN FOR-NON-UNION EMPLOYEES FOR :
Substantive features of the proposed 1995 .Salary Plan and Salary
Administration. Plan are as follows:
1) Position titles not in use have been deleted (e.g., Auto Mechanic,
Business Registratirn Clerk);
2) Grades 1 through 12 have beer a adjusted by the recommended 4
percent;
3) Grade 13 Village Manager) has not been adjusted;
4) Section II.C. of the Salary Administration Plan has been amended to
clarify that the Salary Plan may be adjusted based on factors other
than the GPI and to establish a general procedure for considering
such amendments, or other amendments based upon the triennial
consultant review;
5) Section V.E. of the Salary Administration Plan has been amended
to provide that Special Merit Adjustments may be approved by the
Village Manager only after notice to the Board and opportunity for
the Board to disapprove the action, rather than requiring specific
Board approval; and
6) Section V.F. of the Salary Administration Plan has been amended to
clarify the procedure for adjusting the salary of the Village Manager
and to delete provisions calling for Board review and approval of
normal salary adjustments for department heads.
Motion by Trustee Kenny, seconded by Trustee McInerney, to pass
Resolution 95- SAP -EX2 -R -636 as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Calzaretta, Kenny, McInerney and
Payovich.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
8. DEPARTMENTAL REPORTS - SPECIALTY AREAS:
Environmental Concerns and Engines Trustee Payovich - Deer killing is
scheduled for the Fullersburg Woods Forest Preserve in order to eliminate the
overpopulation of deer. None has been planned in the Forest Preserve near
Yorkshire Woods. The activity is handled by DuPage County.
VILLAGE OF OAK BROOK Minutes
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Page 3 of 7 January 10, 1995
RES . 05- SA" -EX2 --
R-636 .1
1
'45 SALARY PLAN
& SALARY ADMIN -�
ISTRATION PLAN
FOR NOON -UNION
EMPLOYEES
DEPA" TMENTAL
REPL S
ael p —T
II
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Finance and Purchasing: asing: Trustee Bartel -Igo report wa. s given.
Library and Hotel. Convention & Visitors Committee: Trustee McInerney - The
Library Commission has a vacancy. Any relent wishing to serve on the
Commission may obtain an application at the Village Hail. A new Youth
Service Librarian has been appointed, resident Susan Madorin, who has
initiated new programs for our youths. These programs include a toddler
program for 2 -3 year olds on Tuesdays after school; and a best book program
for Junior High students in association wPh the Police Department and Officer
Mario. Officers Mucha and Mario will visit the Library. For pre - school children
through fourth grade, a puppet show is planned on Casimir Pulaski Day.
The Oak Brook Hotel, Convention and Visitors Committee has scheduled a
marketing plan that focuses on the fiend travelers, specifically targeting
Minneapolis and Milwaukee, with advertisement inserts in Master Card billings.
The Committee is also targeting the business traveler with advertisements in
new corporate publications.
Personnel and Public Safes: Trustee Kenny - Station One and Station Two of
the hire Department are currently the subject of a feasibility study for
renovations to accommodate our female firefighter at Station Two and possible
extensive renovation or new construction for Fire Station One to accommodate
the Building and Zoning Departments.
Planning and Zoning: Trustee Shumate - Absent.
Public Works and Cs 'oAe T.V.: Trustee Calaaretta -Rio report was given.
Village Clerk: Clerk Gonnella - Attended the project staff meeting of the
Information System Stody by Group 1 Resources, Inc. A draft of the
Information System Analysis was received by staff members. The members
have reviewed the materials and will meet in January for a final draft
presentation. The final analysis should be presented to the Village Board in
February.
Village President: President Bushy - Presented the Village Board with the Golf
Course Departmental Report from Golf Club Manager VanDyke. Significant
figures presented were the rounds of golf at 49,000, which increased 2,924
from last year; memberships increased 7, from 283 to 290; membership fees
increased $12,575, from $182,200 to $196,775; greens fees increased
$48,752, from $633,754 to $682,506; pro shop sales increased $19,082, from
$138,364 to $157,426; driving range increased $13,854, from $64,429 to
$78,283; lounge sales increased $2,443, from $133,915 to $136,358; and cart
fees increased $37,922, from $189,545 to $227,467. She acknowledged Golf
Club Manager VanDyke's excellent effbrt and planning to improve the services
of the golf course. The golf snop is still open for business, and items are
available for purchase. The Bath and Tennis Club had a very successful
December. Both Sports Core facilities are being renovated for compliance of
ADA requirements.
,TILLAGE OF OAK. BROOK Minutes
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Page 4 of 7 January 1O, 1995
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UNFINISHED BUSINESS:
A. AWARD OF CONTRACT - C -WALL CONSTRUCTION:
Competitive Sealed Bids were received on January 3, 1995 from four (4)
contractors.
C-WALL CON-
STRUCTION
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to award a
contract, subject to staff review, to the lowest responsible bidder, Lakes
and Rivers Contracting, Inc., Lemont, Illinois, at an estimated contract
price of $227,435.62 based on the unit prices bid for the C -Wall
construction of ponds located on holes 3, 6, 13 and 17 of the golf course.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Calzaretta, Kenny, McInerney and
Payovich.
Mays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
B. AWARD OF CONTRACT - PUBLIC WORKS UNIFORM RENTAL: PUBLIC WORKS;,
UNIFORM RENYrAL
One (1) Competitive Sealed Bid was received on December 16, 1994 for
the Rental and Servicing of Public Works Uniforms.
Motion by Trustee Calzaretta, seconded by Trustee McInerney, to award a
three -year contract, subject to staff review, to the lowest responsible
bidder, Aramark Uniform Services, Hillside, Illinois, at unit costs totalling
$6,305.36 for the first year, $5,937.36 for the second year, and $5,937.36
for the third year and waive the requirement for a Bid Bond, since all
prospective bidders had the option of submitting alternate bids. ROLL
CALL VOTE:
Ayes: 5 - Trustees Bartecki, Calzaretta, Kenny, McInerney and
Payovich.
Nays- 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
NEW BUSINESS:
A. APPOINTMENTS:
kPPO INTMENT S
Motion by Trustee Kenny, seconded by Trustee Calzaretta, to concur with LETIZ1A -
the recommendation of President Bushy and appoint Dan Letizia to the BOAS OF FIRE i
Board of Fire and Police Commissioners to fill the unexpired term of POLICE
Richard Ascher (term expires May, 1995), with his term expiring May, cOWTSSIONERs
1995. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
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Page 5 of 7 January 10, 1995
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The :'lan Commission, at their regular meeting of November 21, 1994,
reviewed the above request and by a vote of 7 to 0 recommended
approval of the repeal of this section of the Zoning Ordinance as
proposed.
The Zoning Board of Appeals, at their regular meeting of December 6,
1994, held the required public hearing and by a vote of 4 to 0
recommended approval of the repeal of this section of the Zoning
Ordinance as proposed.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to authorize
the Village Attorney to prepare the necessary ordinance for action at the
next regular Board meeting of January 24, 1995. VOICE VOTE: Motion
carried.
VOR - T. A.
t FV -SITE "FOR
SALE" SINS IN
PUBLIC: RIGHT -Orv-
WAY
C. REIMBURSEMENT OF COSTS INCURRED IN ABATEMENT OF RE1MBURSE4ENT OF
HAZARDOUS MATERIALS INCIDENTS: COST -
HAZARR'DOUS
Fire Department costs associated with responding to hazardous material '`f,ATERIALS
spills have greatly increased. This is primarily due to mandates placed INCIDENTS
upon the Village by State and Federal agencies, such as the Federal
SARA Act of 1986. Although the Village does not perform complete clean
up as first responders, the Village is responsible for mitigation and
containment.
Motion by Trustee Kenny, seconded by Trustee McInerney, to authorize
the Village Attorney to prepare an ordinance to provide for a
reimbursement to the Village for its costs incurred in abatement of
Hazardous Materials Incidents, to be considered at the regular Board
meeting of January 24, 1995. VOICE VOTE: Motion carried.
D. PROSECUTION OF MUNICIPAL ORDINANCE VIOLATION CASES:
One of the Village's 1995 objectives (Objective 1201 -2) calls for
investigation of and, if feasible, implementation of a contractual
prosecution of traffic and municipal ordinance violations. The motivation
of this action is the potential for improvement in the quality and
consistency of the representation the Village receives in field court. A
secondary motivation is the availability of cost - effective training for police
officers through retention of a Village prosecutor. The cost of these
services is readily offset by the additional revenue available to the Village
from the prosecution fee portion o of the fines levied by the Court, which
currently go to the DuPage County State's Attorney, and elimination of the
separate fee currently paid by the Village to the State's Attomey for
pri- recution services.
VILLAGE OF OAK BROOK Minutes Page 6 of 7 January 10, 1995
NO
PROSECUTION OF
MUNICIPAL ORD.
VIOLATION CASES
Motion by Trustee Ba.rtedgi, seconded by Trustee Payovich, to adjourn the
meeting at 8:30 p.m. VOICE VOTE: Motion carried.
A's TEST:
` da 75nneila, CMC
Village a perk
bot11095
VILLAGE OF OAK BROOK Minutes Page 7 of 7 January 10, 1995
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Motion by Trustee Denny, seconded by Trustee Bartecki, to authorize the
Village Attorney to prepare the fallowing documents for consideration at
the regular Board meeting of January 24, 1995:
a) an ordinance adopting the Illinois Vehicle Code by reference,
thereby permitting most traffic- related offenses to be
prosecuted as violations of local ordinance; and
b) a resolution authorizing execution of an agreement with
Attorney Linda S. Pieczynski pursuant to which Attorney
Pieczynski would prosecute the Village's municipal ordinance
violation cases in the Courts of DuPage County.
VOICE VOTE: Motion carried.
E. RIDER EXTENDING TERM OF AGREEMENT FOR LIBRARY SERVICESAmzEemN.T
-
BETWEEN THE VILLAGE OF OAK BROOD AND THE CITY OF
LIBRARY SERV .
OAKBROOK- ERRACE:
OAKEROOK
Motion by Trustee McInerney, seconded by Trustee Payovich, to continue
TERRACE
the agreement first entered in September, 1993 for the provision of library
services by the purchase of Oak Brook Library cards at regular
nonresident rates by the City of Oakbrook Te-. race. VOICE VOTE:
Motion carried.
11. OTHER BUSINESS PER TAINING TO VILLAGE OPERATIONS: None.
12. ADJOURN TO CLOSED MEETING:
ADJaUTRN T
Motion by Trustee McInerney, seconded by Trustee Bartecki, to adjourn at
CLOSFi} MEETING
8:04 p.m. to a Closed Meeting to discuss pending litigation. ROLL CALL
VOTE:
Ayes: 5 - Trustees Bartecki, Calzaretta, Kenny, McInerney and Payovich.
Nays: 0 - Done.
Absent: 1 - Shumate. Motion carried.
13. ADJOURNMENT:
ADJaLTtri -HUNT
Motion by Trustee Ba.rtedgi, seconded by Trustee Payovich, to adjourn the
meeting at 8:30 p.m. VOICE VOTE: Motion carried.
A's TEST:
` da 75nneila, CMC
Village a perk
bot11095
VILLAGE OF OAK BROOK Minutes Page 7 of 7 January 10, 1995
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