Minutes - 01/11/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes
January 11 , 2000 UNOFFICIAL UNTIL APPROVED
AS WRITTEN / OR AS AMENDED _ BY
VILLAGE BOARD ON app
1. MEETING CALL' MEETING
The Regular Meeting of the Board of Trustees was called to order by President CALL
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30
p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, Craig, Kenny, and
McInerney.
ABSENT: Trustee Savino.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Robert L.
Kallien, Jr., Community Development Director; Bruce F. Kapff, Director of
Information Services/Purchasing; Richard A. Martens, Village Attorney; Ruth
A. Martin, Library Director and Capt. Mark Fleishman, Fire Department.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
Trustee Butler thanked the Village Board and staff for their kind condolences & FORUM
in the loss of his mother.
President Bushy requested to speak as a resident of Oak Brook. She turned the
gavel over to Trustee Kenny to chair the meeting during her speech. Karen
Bushy, 229 Bridle Path Circle, reported to the residents that only 422
signatures were received of the required 602 signatures for the petition drive to
place a referendum question, to expand 31St Street from York Road to Jorie
Boulevard, on the March 21, 2000 Primary Election ballot. She thanked the
residents that assisted in that petition drive for their efforts during the holiday
season. The Village Board will still address the issue.
4. APPROVAL OF MINUTES: MINUTES
Motion by Trustee McInerney, seconded by Trustee Craig, to approve the BOT 12/14/99
minutes of the Regular Meeting of December 14, 1999 as presented and waive
the full reading thereof VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 7 January 11, 2000
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the
minutes of the 2000 Budget Hearing of December 14, 1999 as presented and
waive the full reading thereof. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
All items on the Omnibus Agenda are considered to be routine in nature and
will be enacted in one motion. There will be no separate discussion of these
items unless a Board member so requests, in which event, the item will be
removed from the Omnibus Agenda and considered as the first item after
approval of the Omnibus Agenda.
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny, and McInerney.
Nays: 0 - None.
Absent: 1 - Trustee Savino. Motion carried.
A. APPROVAL OF BILLS:
1) DECEMBER 29, 1999. Approved Omnibus Vote.
2) JANUARY 11, 2000. Approved Omnibus Vote.
B. APPROVAL OF PAYROLL:
1) FOR PAY PERIOD ENDING DECEMBER 11 1999.
Approved Omnibus Vote.
2) FOR PAY PERIOD ENDING DECEMBER 25 1999.
Approved Omnibus Vote.
C. CHANGE ORDERS: None
D. PAYOUTS:
1) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #15 - 1999
PAVING PROJECT - $285.10. Approved Omnibus Vote.
2) PATRICK ENGINEERING, INC. - PAYOUT #1 - TIMBER
TRAILS/MERRY LANE DRAINAGE STUDY - $3,789.50.
Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes Page 2 of 7 January 11, 2000
3) CIVILTECH ENGINEERING, INC. - PAYOUT #11 - 31sT
STREET BIKE TRAIL - $9,861.15. Approved Omnibus Vote.
4) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #3 — 2000
PAVING PROJECT - $14,163.80. Approved Omnibus Vote.
E. REFERRALS:
1) SAMATAS (9 NATOMA) - SPECIAL USE - FLOOD PLAIN -
REFER TO PLAN COMMISSION MEETING OF JANUARY 17
2000 AND ZONING BOARD OF APPEALS MEETING OF
FEBRUARY 1, 2000. Approved Omnibus Vote.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS:
1) 2000 PAVEMENT REJUVENATION PROJECT -
AUTHORIZATION TO NEGOTIATE CONTRACT: Approved
Omnibus Vote.
G. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF
NOVEMBER, 1999. Approved Omnibus Vote.
H. AMENDMENT TO THE CONSULTANT CONTRACT FOR 1999
PAVING & WATER MAIN PROJECT. Approved Omnibus Vote.
I. 2000 MEMBERSHIP RENEWAL - NATIONAL LEAGUE OF
CITIES. Approved Omnibus Vote.
J. 2000/2001 PERMIT RESOLUTION - ILLINOIS DEPARTMENT OF
TRANSPORTATION. Approved Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS: No Business.
B. ORDINANCES & RESOLUTION: No Business.
C. AWARD OF CONTRACTS:
1) MUNICIPAL BUILDING PROJECT - FINAL DESIGN AND
CONSTRUCTION SERVICES:
VILLAGE OF OAK BROOK Minutes Page 3 of 7 January 11, 2000
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Pursuant to Board direction of December 14, 1999, staff has negotiated
a professional services contract with Earth Tech, Inc. to provide final
design and construction services. The draft scope of services includes
five phases: schematic design, design development, construction
documents, bidding and construction services.
The total not -to- exceed fee of $549,345 is approximately $90,000
below the assumption used in the concept design phase project cost
estimate presented on December 14, 1999.
Funds for this project are included in the Municipal Building Project
Program (10 -426).
Motion by Trustee McInerney, seconded by Trustee Kenny that the
Village award a contract, subject to approval by the Village Attorney,
to: Earth Tech, Inc., 3121 Butterfield Road, Oak Brook, IL 60523, in
the not -to- exceed amount of $549,345 for final design and construction
services for the Municipal Building project. ROLL CALL VOTE:
Ayes: 5 — Trustees Butler, Caleel, Craig, Kenny, and McInerney.
Nays: 0 — None.
Absent: 1 — Trustee Savino. Motion Carried.
8. INFORMATION & UPDATES: INFO &
UPDATES:
A. VILLAGE PRESIDENT: VLLG PRES
President Bushy acknowledged that the Y2K event went smoothly in
the Village without any difficulties due to the efforts of our staff and
the monies spent for this project. As elected officials, the Village
Board ensured the safety and well being of the Village residents during
this period of time.
President Bushy commended the Fire Department for their efforts of an
early morning fire on January 1, 2000. The new Fire Department's
rescue truck was used during this event with its powerful lights. The
lighting of the fire scene prevented injury to our firefighters and
paramedics.
B. VILLAGE MANAGER: VLLG MGR
Village Manager Veitch extended a thank you to all of our staff for
their efforts during the Y2K event. He especially thanked the families
of our staff members for understanding the importance of our staff
working during this time.
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Page 4 of 7 January 11, 2000
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He announced that Police Chief Pisarek has appointed Lt.William
Cavalier to the position of Deputy Chief. The Oak Brook Fire & Police
Commissioners also promoted Sgt. Sue Srch to Lieutenant and Officer
Jason Cates to the rank of Sergeant. A swearing in ceremony will
occur on Friday morning and everyone is welcome to attend.
DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS:
Community Development
Trustee Savino
Finance, Information Services & Purchasing
Trustee Caleel
Intergovernmental Relations
Trustee McInerney
Library & Community Events
Trustee Butler
Public Safety
Trustee Kenny
Public Works & Engineering
Trustee Craig
Village Clerk
Clerk Gonnella
Village President
President Bushy
Departmental Reports were discussed and accepted.
UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATION - U -TURN PROHIBITION - MIDWEST
ROAD/KIMBERLEY LANE:
On August 30, 1999, the Village received a request from George
Kalinka of 2 Kingsbury Court, to investigate the potential of
prohibiting U -turns at the intersection of Midwest Road/Kimberley
Lane. During a telephone conversation Village Engineer Durfey had
with Mr. Kalinka, he expanded his request to also include the
intersection of Kimberley Lane/Kingston Drive. The specific
movements would be:
1. Vehicles southbound on Midwest Road turning left onto Kimberley
Lane and then immediately conducting a U -turn maneuver in front
of the Kimberley Lane median to then proceed northbound on
Midwest Road.
2. Vehicles eastbound on Kimberley Lane making a U -turn at the
intersection of Kingston Drive.
The Engineering Department has conducted an investigation that
concludes that it is appropriate to prohibit U -turns at the intersection of
Midwest Road/Kimberley Lane, but not appropriate to prohibit U -turns
at Kimberley/Kingston Drive.
VILLAGE OF OAK BROOK Minutes Page 5 of 7 January 11, 2000
DEPT RPTS -
LIAISON
MIDWEST/
KIMBERLEY
U -TURN
Motion by Trustee Craig, seconded by Trustee Kenny, that the Village
prohibit southbound -to- northbound "U" turns at Midwest
Road/Kimberley Lane and direct the Village Attorney to draft the
appropriate ordinance. VOICE VOTE. Motion carried.
B. RECOMMENDATION - 25 MPH SPEED LIMIT - 35TH STREET
(ADAMS ROAD - ILLINOIS ROUTE 83):
On August 12, 1999, the Village received a request from Susan and
John Templeton of 1105 35th Street to lower the speed limit on this
section of 35th Street from its current posting of 30 mph to 15 mph.
The Engineering Department has conducted an investigation that noted:
1. A spot speed study was conducted by the Police Department and
the average of all recorded speeds (33 mph) was adjusted in
accordance with IDOT procedures for access conflicts (driveways,
etc.), accidents (none recorded from 1995- 1999), pedestrian activity
and parking conditions. This "adjusted prevailing speed" was 31
mph which would relate to a speed limit of 30 mph.
2. Two vertical curves of the pavement (vertical alignment) do not
meet criteria for 30 mph and the speed should be lowered.
3. The speed limit for this one -half mile section of road should be 25
mph.
Motion by Trustee Craig, seconded by Trustee McInerney, that the
posted speed limit of 30 mph on 35th Street between Adams Road and
Illinois Route 83 be lowered to 25 mph and directed the Village
Attorney to draft the appropriate ordinance. VOICE VOTE. Motion
carried.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: No
Business.
12. ADJOURN TO CLOSED MEETING: To Discuss Pending Litigation
Motion by Trustee Caleel, seconded by Trustee McInerney, to adjourn at
8:17 p.m. to a Closed Meeting to discuss pending litigation. ROLL CALL
VOTE.
Ayes: 5 — Trustees Butler, Caleel, Craig, Kenny, and McInerney.
Nays: 0 — None.
Absent: 1 — Trustee Savino. Motion Carried.
VILLAGE OF OAK BROOK Minutes Page 6 of 7 January 11, 2000
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35TH ST.-
25 MPH
ADJRN -
CLOSED
MEETING
13. ADJOURNMENT:
Motion by Trustee Caleel, seconded by Trustee McInerney, to adjourn the
meeting at 8:51 p.m.. VOICE VOTE. Motion carried.
In accordance with the provisions of the Americans with Disabilities Act, any
individual who is in the need of a reasonable accommodation in order to
participate in or benefit from attendance at a public meeting of the Village of
Oak Brook should contact Michael Crotty, the Village's ADA Coordinator, at
(630) 990 -5738 as soon as possible before the meeting date.
ATTEST:
Linda . Gonnella, CMC /AAE
Village Clerk
BOT- 011100
VILLAGE OF OAK BROOK Minutes Page 7 of 7 January 11, 2000
ADJOURN