Minutes - 01/12/1988 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
January 12, 1988
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:45 P.M.
I. ROLL CALL:
PRESENT:
ABSENT:
PLEDGE TO THE FLAG
President Wence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy
Walter C. Imrie
Ronald P. Maher
Joseph H. Rush
H. Richard Winters
None
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Bushy...
That the Minutes of the Committee -of- the- I.7hole Meeting of December 7, 1987
be approved as presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
Trustee Imrie moved, seconded by Trustee Bushy...
That the Minutes of the Regular Meeting of December 8, 1987 be approved as
corrected and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
Trustee Imrie moved, seconded by Trustee Bushy...
That the Minutes of the Special Rescheduled Meeting of December 16, 1987 be
approved as presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. RESOLUTION NO. R -441 A RESOLUTION APPROVING 1988 AMENDMENT TO EMPLOYEE
PAY PLAN FOR 1988:
Discussed and direction given at the Special Meeting of December 16,
1987.
Trustee Bushy moved, seconded by Trustee Rush...
To adopt Resolution No. R -441 with attachments and waive the full
reading thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
VILLAGE OF OAK BROOK Minutes -1- January 12, 1988
VILLAGE OF OAK BROOK Minutes -2- January 12, 1988
B. ORDINANCE NO. S -624 AN ORDINANCE NAMING A PREVIOUSLY UNNAMED STREET
"CASS COURT" WITHIN THE VILLAGE OF OAK BROOK, DU PAGE AND COOK
COUNTIES, ILLINOIS.
Trustee Winters moved, seconded by Trustee Bushy...
To pass Ordinance No. S -624 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
C. ORDINANCE NO. G -405 AN ORDINANCE AMENDING ARTICLE V OF CHAPTER 6 OF
THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK RELATING TO THE
FIREMEN'S PENSION FUND A RENAMING IT AS THE FIREFIGHTERS' PENSION FUND.
Proposed ordinance changes the name of the Firemen's Pension Fund to
the Firefighters' Pension Fund to conform to statutes.
Trustee Bartecki moved, seconded by Trustee Rush...
To pass Ordinance No. G -405 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
D. ORDINANCE NO. G -406 AN ORDINANCE AMENDING ARTICLE VI OF THE PERSONNEL
RULES AND REGULATIONS OF THE VILLAGE OF OAK BROOK REGARDING HOLIDAYS
AND VACATION.
Discussed and direction given at the Special Meeting of December 16,
1987.
Trustee Bushy moved, seconded by Trustee Rush...
To pass Ordinance No. G -406 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
E. ORDINANCE NO. S -625 AN ORDINANCE AMENDING ORDINANCE S -619 RELATING TO
A VARIATION RELATIVE TO PARKING REQUIREMENTS IN AN ORA DISTRICT
1919 Swift Road).
Discussed and direction given at the Regular Meeting of November 24,
1987.
Trustee Winters moved, seconded by Trustee Maher...
To pass Ordinance No. S -625 as corrected to add full name "Swift -
Eckrich, Inc." and waive the full reading thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
VILLAGE OF OAK BROOK Minutes -2- January 12, 1988
VILLAGE OF OAK BROOK Minutes -3- January 12, 1988
IV. FINANCIAL:
A. Payouts:
1. Construction Reimbursement - Route 83 - Illinois Department of
Transportation IDOT
Trustee Imrie moved, seconded by Trustee Rush...
That a partial payment in the amount of $43,325.59 be made to the
Illinois Department of Transportation (IDOT) as per the May 21, 1985
Oak Brook /IDOT Agreement.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
1:0 and President Cerne.
Nays: None
Absent: None So ordered.
2. Pressure Mitigation and Water Storage Reservior B - Consulting
Services:
Purchase order approved at the Regular Meeting of December 16, 1986.
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment to Harza Environmental Services, Inc. for
consulting services relating to Reservior B in the total amount of
$24,512.27.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
3. 7 CS Construction Services - 22nd and Spring Road:
Purchase order approved at the Regular Meeting of December 16, 1986.
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment to Crawford, Murphy & Tilly, Inc. for construction
services at 22nd Street and Spring Road in the total amount of
$6,969.72
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
4. 7 CS Construction Services - 22nd and Spring Road:
Purchase order approved at the Regular Meeting of December 16, 1986.
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment to Crawford, Murphy & Tilly, Inc. for construction
services at 22nd Street and Spring Road in the total amount of
$4,973.30.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
VILLAGE OF OAK BROOK Minutes -3- January 12, 1988
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VILLAGE OF OAK BROOK Minutes -4- January 12, 1988
5. 7 CS Rehabilitation - 22nd and Spring Road - Payout #5 and Change
Order 1:
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Payout #5 (Semi - Final) to Allied Asphalt Paving
Co. for rehabilitation of 22nd Street and Spring Road in the total
amount of $159,105.86 and approve Change Order #1 (Final).
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
6. 1987 Crack Sealing Project No. 87 -1114 - Payout #2 and Final:
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Trustee Imrie moved, seconded by Trustee Winters...
To authorize payment of Payout #2 and Final to Kenneth R. Hartman, Inc.
for crack sealing in Saddle Brook, Trinity Lakes, Yorkshire Woods,
Woodside Estates, Adams Road, Commerce Drive, McDonald's Drive,
Clearwater Drive, and Avenue Loire in the total amount of $1,411.55.
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ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
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Nays: None
Absent: None So ordered.
B. Approval of Bills:
Warrant Register by Fund dated January 4, 1988 presented to reflect
payment from the following funds:
General Fund $514,674.49
Water Fund 100,233.17
Sports Core Fund 51,062.02
Trustee Bartecki moved, seconded by Trustee Rush...
To approve payment of Warrant Register by Fund in the total amount of
$665,969.68 and authorize the Village President to affix his signature
thereon.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush
and President Cerne.
Nays: None
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Absent: None
Abstain: Trustee Winters So ordered.
V. OLD BUSINESS:
A. Breakenridge Farm Unit I - Subdivision Improvement Agreement:
j Trustee Imrie moved, seconded by Trustee Winters...
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To grant the request of a extension for completion of Breakenridge Farm
Unit I Subdivision Improvements to June 30, 1988 and should the
developer, Institute in Basic Youth Conflicts, default in this
obligation, that the subdivision security be redeemed to pay the cost
of completing the work.
VOICE VOTE: All present, in favor. So ordered.
VILLAGE OF OAK BROOK Minutes -4- January 12, 1988
VILLAGE OF OAK BROOK Minutes -5- January 12, 1988
B. Report of Activities:
1. Finance: Trustee Bartecki - Budget being prepared.
2. Personnel: Trustee Bushy - Introduced Police Officers Nugent and
Weber.
3. Public Safety & Traffic: Trustee Rush - Chief James Clark retirement
effective February 29, 1988.
Trustee Bushy moved, seconded by Trustee Rush...
That Lt. Robert Nielsen be appointed Fire Chief effective March 1,
1988.
VOICE VOTE: All present, in favor. So ordered.
Openings are now available for positions of lieutenant and firefighter.
4. Public Works & Library: Trustee Imrie - Library needs discussed at the
Committee -of- the -Whole meeting of January 11, 1988.
5. Sports Core: Trustee Maher - Budget being reviewed and Golf Club to
open on schedule.
6. Zoning & Planning: Trustee Winters - No report.
VI. NEW BUSINESS:
A. Munder - Rear Yard Variation (3406 Adams Road):
On December 1, 1987, the Zoning Board of Appeals recommended approval
of the variation to permit construction of an addition to the house
which would encroach 60.5 feet into the 100 -foot required rear yard.
Trustee Winters moved, seconded by Trustee Bushy...
To concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to prepare the appropriate document to
effectuate same.
VOICE VOTE: All present, in favor. So ordered.
B. AT &T - FAR VARIATION (1000 Commerce Drive):
On December 1, 1987, the Zoning Board of Appeals recommended approval
of the variation to the Floor Area Ratio standards from the existing
non - conforming FAR. of 0.54 to 0.8.
Trustee Winters withdrew from participation due to employment by
Illi.noi.s Bell.
Trustee Rush moved, seconded by Trustee Bushy...
To concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to prepare the appropriate document to
effectuate same with the condition that should use related to the
telephone exchange facilities cease, the addition would be demolished,
reducing the FAR to .54.
VOICE VOTE: All present, in favor with Trustee Bartecki voting no and Trustee
Winters abstaining.
So ordered.
C. Traffic - Oakbrook Terrace Tower - Ernie Pyle Area:
Letter from Gerald 1.4. Gorski, Attorney representing the Miglin- Beltler
Development, Oakbrook Terrace, dated December 3, 1987 requesting
participation to eliminate Castle Drive and provide better access to
the 31 -story building.
Trustee Rush moved, seconded by Trustee Winters...
VILLAGE OF OAK BROOK Minutes -5- January 12, 1988
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VILLAGE OF OAK BROOK Minutes -6- January 12, 1988
To concur with the letter written by President Wence F. Cerne dated
January 5, 1988 to Attorney Gerald M. Gorski advising them that the
modified Alternate 5 providing access to the tower at Route 83 and
Butterfield Road, without access through Ernie Pyle Subdivision to 16th
Street appears to satisfy all concerns regarding access to this
development.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
D. Ernie Pyle/Buck Company - Rezoning and Text Amendment .nriveway and
Parking Variation and Resubdivision Final Plat Ernie Pyle and
Oakbrook Center Sites):
At the Regular Meeting of October 13, 1987, the proposed Galleria
Development on the Ernie Pyle site was denied. Revised Development
Plans had been submitted for office building and hotel on the Ernie
Pyle site and retail area and parking deck on the Oakbrook Center site.
On December 14, 1987, the Plan Commission recommended approval of the
Rezoning and Text Amendments subject to conditions outlined in the Plan
Commission minutes. The Plan Commission further recommended approval
of the two alternative Subdivision Plats, Plat of Abrogation and Plat
of Vacation subject to final review and approval by Village Staff and
other modifications required as a result of Castle Drive realignment.
On January 5, 1988, the Zoning Board of Appeals also recommended
approval of the zoning issues on both sites subject to conditions
outlined in letter dated January 8, 1988 from Chairman Savino.
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Trustee Rush moved, seconded by Trustee Maher...
To direct the Village Attorney to prepare the necessary documentation
to show concurrence with the recommendations of the Plan Commission and
Zoning Board of Appeals on all related zoning and plat items and it was
a consensus that there be no consideration given for vacation of any
i streets.
VOICE VOTE: All present, in favor. So ordered.
(Trustee Imrie was not present on this matter.)
E. Lake Michigan Water - Pressure Adjusting Stations - Hiring of
Consultant:
Preliminary design is to be submitted to the DuPage Water Commission no
later than July 1, 1988.
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize Staff to negotiate a contract with Harza Environmental
Services, Inc., to provide professional design and construction
services for the necessary pressure adjusting stations as required by
the DuPage Water Commission.
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VOICE VOTE: All present, in favor. So ordered.
F. Telephone System Billing Verification and Audit:
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Replacing and modernizing the Villages telephone system is a high -
priority project planned for the 1988/89 fiscal year.
Trustee Winters withdrew from participation due to employment by
Illinois Bell.
Trustee Imrie moved, seconded by Trustee Bushy...
To accept the proposal from Comptrol Corp. of Lisle to prepare a
telephone system billing verification and audit service at a fee equal
to 50 percent of the credits /refunds obtained by the Village due to
Comptrol's audit and billing verification.
VILLAGE OF OAK BROOK Minutes -6- January 12, 1988
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VILLAGE OF OAI< BROOK Minutes -7- January 12, 1988
VOICE VOTE: All present, in favor with Trustee Winters abstaining.
So ordered.
- G. Annual Preparation of Nine (9) Har -Tru Tennis Courts (Sports Core):
Trustee Maher moved, seconded by Trustee Imrie...
To accept the proposal of Tom Dunlap, Incorporated in the amount of
$9,000 for the annual preparation of nine (9) Har -Tru tennis courts for
the 1988 season.
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ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
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Nays: None
Absent: None So ordered.
H. Driving Range Balls - Purchase (Sports Core):
Trustee Maher moved, seconded by Trustee Bushy...
To approve the purchase of 9,000 driving range balls from Ram in the
total amount of $4,462.50.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
I. Golf Shop Merchandise - Purchase (Sports Core):
j Trustee Maher moved, seconded by Trustee Imrie...
To approve purchase requisitions from the specialized companies for
merchandise for resale in the Golf Club Pro Shop in the total amount of
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$32,249.83.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
J. Liquor License Request - A Wish With Wings, Inc.:
Trustee Rush moved, seconded by Trustee Bartecki...
To concur with President Cerne, Local Liquor Control Commissioner, and
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authorize the issuance of a one -day Class D Liquor License to A Wish
With Wings, Inc. to be used in conjunction with their event to be held
at McDonald's Lodge, 2715 Jorie Boulevard, on February 5, 1988.
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VOICE VOTE: All present, in favor. So ordered.
K. Referrals:
With no objections, President Cerne made the following referrals:
1. Huntington - Sign Variation (210 22nd Street, 125 Windsor Drive) --
Referred to Zoning Board of Appeals Meeting of February 2, 1988.
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2. Volpendesto - Side Yard Variation (3016 Lincoln Road) -- Referred to
Zoning Board of Appeals Meeting of February 2, 1988.
3. Town & Country Resubdivision - Final Plat (Southwest Corner Route 83 &
16th Street) -- Referred to Plan Commission Meeting of January 18,
1988•
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VILLAGE OF OAK BROOK Minutes -7- January 12, 1988
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VILLAGE OF OAK BROOK Minutes -8- January 12, 1988
4. Town & Country - Side Yard Variation (Southwest Corner Route 83 & 16th
Street) -- Referred to Zoning Board of Appeals Meeting of February 2,
1988.
5. Town & Country - Rezoning (Southwest Corner Route 83 & 16th Street) --
Referred to Plan Commission Meeting of January 18, 1988 and Zoning
Board of Appeals Meeting of February 2, 1988.
VII. ADJOURNMENT:
Trustee Bushy moved, seconded by Trustee Bartecki...
To adjourn this meeting. TIME: 11 :00 P.M.
VOICE VOTE: All present, in favor.
ATTEST:
% C �„ � ��� i C%C.
Mari nne Lakosil, CMC
Village Clerk
e. aib \C �
App o ed as -rrected
VILLAGE OF OAK BROOK Minutes -8-
January 12, 1988