Minutes - 01/12/1999 - Board of TrusteesVILLAGE OF OAK BROOK Minutes JANUARY 12. 1999
UNOFFICIAL UNTIL APPROVED AS WRITTEN ✓
OR AS AMENDED _ BY VILLAGE BOARD ON
/q9
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32
p.m. Pledge of Allegiance was given.
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Busily, Trustees Bartecki, Caleel, Kenny, McInerney,
Savino and Shumate.
ABSENT: None.
INI ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom Ha«•k,
Director of Community Development; Bruce F. Kapff, Director of Information
Services R; Purchasing; Richard A. Martens, Village Attorney; Ruth A. Martin,
Library Director; and Michael J. Mcranda, Public Works Director.
3. ANNOUNCEIMENTS S-, OPEN FORUNJ:
Trustee Bartecki commended the V1113Qe President for her correspondence to
several residents explaining the Villao-e's process for the approval of the Forest
Gate Subdivision project. The letters also indicated that because the Oak
Brook Park District did clot purchase the property. the Village process
continued.
4. f\PPRO /A[_ OF MINUTES:
Motion b\, Trustee McInerney, seconded by Trustee Caleel, to approve the
Minutes of the: 1999 Bud et `Vorkshop of December 5, 199S as presented and
�� ai�•e the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee McInerney. seconded by Trustee Bartecki, to approve the
1111M1(es of the 1999 Budget Hearin; of December S. 199S as presented and
\\;1i� e the 11111 rcadin_Q thereof: VOICE' VOTE: Motion carried.
1\1011on by Trustee McInerney, seconded by Trustee Caleel, to approve the
Minutes of the Regular Meeting of December S, 199S as presented and waive
the full reading thereof: VOICF VOTE: \lotion carried.
VITA- \GI; OF OAK BROOK Minutes
t(•
1 01' 15 January 12, 1999
MEETING CALL
ROLL CALL
ANNOU CE`tENT!
AIN D
OPEN FORLT ^f
MINUTES
5. O1%•fNIBUS AGENDA:
&Io6on by
Oninibus A
Ayes: 6
Nays: 0
Absent: 0
Trustee Shumate, seconded
Qenda.. ROLL CALL VOTE:
- Trustees Bartecki, Caleel,
Shumate.
- None.
- None. Motion carried.
by Trustee Kenny, to approve the
Kenny, McInerney, Savino and
A. APPROVAL OF BILLS: APPROVAL OF:
-
1) DECEMBER 30, 199S: Approved'Om BILLS nibus Vote. BILLS 4 8j.14
2) JANUARY 12, 1999: Approved Omnibus Vote. $253,316.40
B. APPROVAL OF PAYROLL FOR PAY PERJOD ENDING: PAYROLL -
1) DECEMBER 12, 1998: Approved Omnibus Vote. $ 332 , 415 .4 3 (gros
2) DECEMBER 26. 1998: Approved Omnibus Vote. $328, 765.03(gross
C. CHANGE ORDERS: CHANGE ORDERS
1) 1998 PAVING PROJECT - INFRASTRUCTURE PORTION - 1998 ?A ING
CHANGE ORDER NO. 4: Approved Omnibus Vote. PROJECT
D. PAYOUTS: PAtOL75:
l) JAMES .1. BENES &-- ASSOCIATES INC. - PAYOUT . "2 - 1999
1': \V(NG PROJECT - 514,24S.26: 1999 ?.;'.'IVc
Approved Omnibus Vote. PROJECT
2) J: \MEES .1. BENES �C ASSOCIATES INC. - PAYOUT #3- 1999
1': \VING PROJECT 1999 ?z':ING
- 550 619 62: Approved Omnibus Vote. PROJECT
3) JAMES .1. 13EENES &- ASSOCIATES INC. - PAYOUT #14 - 1998
PAVING PROJECT- $427.00: A pp roved Omnibus Vote. 1998 ?
PROJECT
4) J :\\il :S .1. 13ENES S: ASSOCIATES INC. - PAYOUT K'15 - 1998 1998 ?..• :ING
P.AVINC PRO.IECT - $608 S7: Approved Omnibus Vote. PROJECT
5) .1: \NIFS .1. RR -NIES S: ASSOCIATES INC. - PAYOUT "18- , 2`v
"Y "ti "1'1:1.1" 1'/YORK ROM) CONSTRUCTION - s _: -ET/
_-- $25 566.J3: YORK �•,_�
('l�rove�i On1niUus Vote. CONST? :';ION
6) JANIFS .1. 13ENFS k- i \SSOCIATES INC. - PAYOUT r 19-
�� "� "1'1:lEI CONSTRUCTION $1 7-)-)-)4-
2 2ND s - -` T/
��
A111)rcWed Oniiiihus Vote. YORK R�:>
C0NST- _ C T 10
\11.1.;\01: OF OAK M \ZOOK N11611ces ? of 15 January 12, 1999
7) JAMES J. BENES ASSOCIATES INC. - PAYOUT 923 - 1997 1991• PAVING
P.AVII`1G PROJECT & - $139.94: Approved Oninibus Vote. PROJECT
8) JAMES J. BENES & ASSOCIATES INC. - PAYOUT 424 - 1997 1997 PAVING
PAVING PROJECT - $68.70: Approved Omnibus Vote. PROJECT
9) DNB CONSTRUCTION COMPANY'- PAYOUT 43 & FINAL -
Vote DRAINAGE PROJ PROJECT - $6,487 66: Approved Omnibus 1998
ODR�INA(
t
. Vote ECT
10) EARTH TECH - PAYOUT "8 & FINAL - PRELIMINARY
DESIGN SERVICES - MUNICIPAL BUILDING PROJECT - MUNICIPAL
1 900.06: Approved Omnibus Vote. BUILDING
PROJECT
11) HARZA ENVIRONMENTAL SERVICES - PAYOUT 91:
DESIGN SERVICES - BOOSTER STATION 31 ST STREET - 31ST STREET
32 596.77: Approved Omnibus Vote. BOOSTER
STATION
E. REFERR- %LS: None.
G. AUTHORIZATION TO SIGN PLAT OF HIGHWAY YORK ROAD/
DEDICATION - YORK ROAD /SALT CREEK BRIDGE PROJECT: SALT CREEK
Approved Omnibus Vote. BRIDGE
I I. RE QUES1' FOR RELEASE OF FUNDS 0 \K BROOK HOTEL
CONVENT ION AND VISITORS COMi\•tITTEE - THIRD THIRDc -
C�ll: \RTE('. RECEIPTS TO DU PAGE CONVENTION AND TAX RECEIPTS
ISl10RS 13UREr1U - ,$17,72S.23: Approved Omnibus Vote. TO DC%'B
1• t\U l'1-IORIZ: \TION TO PURCHASE LIBRARY BOOKS
THROUGH THE: DU PAGE LIBRARY SYSTEM (DLS) 1999 LIBR.•1RY
CO0I'E:E:: \l'l VE 1't1R'CH; \SI \'G FOR 1999: Approved Omnibus THROUGH DLSS�
V��te.
J. 1999 -2000 BUDGET CALENDAR' - ACCEPT AND PLACE ON
"'LE 1701: PUBLIC 1NSP1:C1'ION: Approved Omnibus Vote. BUDGET
BUDG..T
CALEN-DAR
K. 111:C111E:S'1' I�Of� 'l'l \(I; IEXT1 N. -NEON
1'. \LBANO TWO -LOT TIME E \TENSIO
SUBDIVISION - E;\S 'I' SIDE 017 I-IARGER ROAD MoNTALB�.� ;o
f \I'1'1�0 \I\(: \'I'I:L1' 300 1 FTI' SOUl'1-1 0(: YORKSHIRE WOODS Two -LOT SUB.
DRIVE: Approved Untttibus Vote.
\I CLOSING 01 POR"Tl0N OF \•EC'I)0NALD'S DRIVE
C'() \i \11 :I:C'I: DRIVI; AND C l,l- \R\\�t \1'I:R DRIVE - 1999 CcUOti iLDPSRUR`
CO','Di .RCE DR.
O( (): \R 1�1�OO1; \lintttes 3 t�l' 1 j CLEA.R;;aTER DR
January 12, 1999
PAVING AND WATER MAN PROJECT: Approved Omnibus
Vote.
N. MEMBERSHIP RENEWAL - NATIONAL LEAGUE OF CITIES:
Approved Omnibus Vote.
0. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF
NOVEMBER, 1993: Approved Omnibus Vote.
1999 PAVING
WATER MAIN
NATIONAL LEA
OF CITIES -
MEMBERSHIP
TREASURER'S
REPORT -NOV.
P. ORDINANCE 99 -PP -S -922 AN ORDINANCE AUTHORIZING _
THE VILLAGE OF OAK BROOK TO DONATE CERTAIN S- 9229 -PP
PERSONAL PROPERTY TO SCHOOL DISTRICTS AND OTHER DONATE PERSO'
GOVERNMENTAL ENTITIES: Approved Omnibus Vote. PROPERTY
Q. ORDINANCE 99 -PP -S -923 AN ORDINANCE AUTHORIZING
SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE
VILLAGE OF OAK BROOK: Approved Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA:
F. AUT14ORIZATION TO SEEK BIDS OR PROPOSALS:
1) GOLF CAR FLEET:
Trustee Bartecki requested Agenda Item 5.17.1. "AUTHORIZATION
1-0 SEEK BIDS OR PROPOSALS: GOLF CAR FLEET ", be
removed for an explanation to replace the golf cars.
Stall* is seeking autliori7,atioil to obtain bids for seventy (70) electric
goll'cars and four (-I) gas golf cars to replace the existing golf car fleet
at the Oat; Brook Golf Club. The current fleet is three years into a
four -year lease /purchase.
Several factors have led staff to suggest that bu}'ing out the last year
of tllc Villa c's lease /purchase and obtaining a new fleet Tay be in
the golf club's best interest. Staff acknowledges that after the bid
Process. it play be determined that the purchase of a new fleet is not in
tilt: he.•st in(crest 01'111C golf club. Factors that have Ied staff to suggest
bidding areas follows:
1) The clubhouse exp;insion has left staff without the ability to charge
the golf car batteries during the winter Illonths. This will lead to
hattery fililurc and cause the need for replacenlent in the spring, as
the cars are currently unprotected. Having them sent away at this
tillic would remove them front (lie construction site.
\'11.1 -AGH OF OAK IlI\".00K NfiticItcs
4 of* 15
January 12, 1999
ORD. 99-Pp-
S-923 SALE
PERSONAL
PROPERTY
GOLF CAR
FLEET
2) It has become apparent that the new golf car storage area will not
be ready on April 1, 1999. It will be necessary to rent gas golf cars
for the first several weeks of the season until the new storage area
is available. If a new fleet is purchased, delivery would be made
when the new storage area is available.
3) The new storage area will require that all current chargers be
mounted in the ceiling. This is not a small job, as it would require
being repeated if a new fleet was purchased a year later.
Expenses for the lease /purchase are currently budgeted in program
4' 533. Staff also seeks to trade -in the existing fleet of seventy (70)
1996 Yamaha electric golf cars, three (3) 1992 E -Z -Go electric golf
cars, and one (1) 1992 E -Z -Go gas golf car.
Purchasing Director Kapff explained that the cars were a
lease /purchase before at the . same monthly payment. Village
Maa,ager Veitch suggested what is budgeted is the regular lease
payment, and staff will not recommend avoiding item 2 & 3 just to
avoid paying any costs.
Tnistee Savino asked for an explanation of item 3. Village Manager
\�eitch indicated that this depends on what the specifications arc for
tl,e new fleet. If tl,e golf cars are purchased and they are not
compatible with our charges, then we will have to buy new chargers.
Purchasing Director Kapff explained that the: Village; has had these
chargers for a long period of time. Village Manager Veitch suggested
that S1,111" is investigatin`, this thoroughly as it WOUld be advantageous
for the: Village to go out for bids a'\-car early.
,Motion by Trustee Bartecki, seconded by Trustce Kenny, to authorize
staff to obtain bids for a golf car fleet of seventy (70) electric golf
cars and four (4) gas golf cars to replace the existing golf car fleet at
the Oak Brook Golf Club. VOICE VOTE: Motion carried.
I -• :ADDITIONAL SERVICES - COMPREHENSIVE PLAN AND
ZONING ORDINANCE UPDATE:
TRIStce t\-icinerney requested Agenda Item 5.L., `.ADDITIONAL
SI:I�VICL•;S - CO�tI'1:EI�IL•NSIVE 1)LAN AND ZONING
ORDINANCE UPD:1l•L'• ", he removed to have clarified that if the
Village moves Iurward will, an update or change, would our income
•tre;u„ need to be explored. He suggested the Village may need
;�eiditic�i,al infrastructure built, and this is an appropriate time to
I l: OW OAK BRI OOK Minutes S of 1; January 12, 1999
/1,;
CO`iPREHENSIVE
PLA.v A,"
ZO`'INC
ORDI,NA` ;CE
UPDATE
include how the Village would support this. Village Manager Veitch
remarked that it is the assumption of staff that all Village
infrastructure will be privately funded.
Trustee Shumate asked that the Lohan firm review the traffic impact
of Route 83 and 22 "d Street with the new shopping areas. Village
Manager Veitch indicated that the State is considering the widening
of 22 "d Street to six (6) lanes. Trustee Shumate asked that the Village
consider the installation of a signal at the Costco entrance and the
timing of the signals along the roadway.
President Bushy remarked that Kirk Brown, Director, Illinois
Department of Transportation, has been very cooperative with the
Village in coordinating with the Tollway Authority, State of Illinois
and a large corporation to absolve the Village of any costs to widen
22 "d Street and the inclusion of a protected bicycle path.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to authorize
additional services under the contract between the Village of Oak-
Brook and Lohan Associates pursuant to the proposal submitted dated
December 15, 1998. VOICE VOTE: Motion carried.
7. ACTIVE AGENDA (Items For Final Action):
A. APPOINTMENTS: No Business.
B. ORDINANCES &_ RESOLUTIONS: No Business.
C. AWARD OF CONTRACTS:
1) PUBLIC WORKS UNIT #509 - TRUCK REPLACEMENT:
Bid packages were picked up by three (3) companies. One (1) sealed
bid was received on December 16, 1998. An alternate bid (S1,100
less) was submitted by Northwest Ford which did not meet the
Village's Monroe specifications. Tile Village's current equipment is
Monroe and the specifications did not allow substitutions in this case.
Since the Village received one bid, staff checked pricing received in
previous years and determined that the annual increase (3 1/2 % -4
1/2 %) is reasonable. Delivery is anticipated in 12 -IS months
following placement of order. Staff reconiniends rejection of trade -in
of the existing Unit 11509, since indicators are that the Village can
obtain as good a price at the DuPagc Mayors and Managers auction.
Funds in the amount of 590,600 have been budgeted in the
Equipment Replacement Fund (63-911) for this purchase.
VILLAGE OF OAK BROOK Minutes
R
6 of 15 January 12, 1999
PUBLIC ::ORKS
UNIT X79
TRUCK
REPLACvVT
iMotion by Trustee Savino, seconded by Trustee Caleel, to award a
contract, subject to staff review, to Northwest Ford - Sterling Truck
Center, Inc., Franklin Park, the lowest responsible bidder, for the
purchase of a 1999 or current year model Sterling L8513 with the
specified Monroe equipment for the lump sum bid of $91,084 and
reject the trade -in of the existing Unit #509. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) PUBLIC \VORKS UNIT 9 515 - FRONT END LOADER
REPLACEI\ -1ENT:
Bid packages were picked up by three (3) companies, and three (3)
sealed bids were received on December 16, 1998. Since equipment
of this type has not been sold at previous DuPage Mayors and
I a.nagers auctions and would not bring in a higher price based on
previous auctions and discussion with Public Works staff, staff is
recommending tlle existing Unit '515 be declared surplus and accept
the trade -in value. Delivery is anticipated in 30 -45 days follo«ing
placement of order. Funds in the amount of $96,000 have been
budgeted in the Equipment Replacement Fund for this purchase.
1\1011on by Trustee Savino, seconded by Trustee Bartecki, to award a
contract, subject to staff review. to McCann Power & Equipment
Company. Bolingbrook, the lowest responsible bidder, for the
purchase 01'a Case; 621 B front end loader for the net price of S76,250
(includes trade -in) and declare the existing 19SO Michigan/Clark 45C
front gild loader surplus and accept (lie trade -in value. ROLL CALL
VOTE::
A.ves: 6 - Trustees Bartecki, Caleel, Kenn}, McInerney, Savino
and Shumate.
Nays: 0 - Ni olle.
Absent: 0 - None. N'totion carried.
D. ISSlt:\NCI: CSI., CO \INI1- RCI -M, SCAVENGER LICENSE -
CROWN RI:CI'C1.lNC� f \Nn \Vt \STIR SERVICES INC.:
Last VC-l", (lie Village Board restructured the licensing program for
seM-enger service. The new ordinince, adopted on November 11,
1997, establiahecl one residential license (to be issued to the hauler
'l\V :1rdcd the residential contr :lc( by the Village) and an unlimited
n1uiltiel- of e()nlnierci:Jl licenses. Licenses are issued by the Village
\'ll 1. -AG I: O O. \K BROOK \linlites
. I .
7 cal' l 5 January 12, 1999
PUBLIC hORKS
UNIT 4515
FRONT EXU
LOADER
REPLACE` [ENT
COKMEpC::.L
SCAVENG=?
LICE.1 S�
Board upon recommendation of the Village Manager. The Village
Manager recommends that a commercial scavenger license be issued
at this time to Crown Recycling and Waste Services, Inc. for the
remainder of calendar year 1999. The applicant has met the
requirements of the licensing ordinance. The issuance of this license
would bring the total number of active commercial licenses to six (6)
(BFI, Waste Management, Hillside Disposal, Flood Brothers,
Speedway Recycling and Crown Recycling).
Motion by. Trustee Savino, seconded by Trustee Kenny, to approve
issuance of a commercial scavenger license to Crown Recycling and
Waste Services, Inc. for the remainder of calendar year 1999. ROLL
CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
8. DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS:
Enaineerin�: Trustee Bartccki - Awaiting delivery and installation of street
lights for the 22 "d Street/York Road Project.
Demolition of the west half of the old Midwcst Road /I -S8 bridge has been
accomplished and work is continuing on constructing the foundations for the
new west half.
Finance and Hotel Committee: Trustee ivIclnerney - The Finance Department
staff had three (3) days of training on the Pentamation software during
December. Most of the training was on the utility billing application (tile last
application to be implemented), with the main focus being testing of the
conversion data from the old software system.
The January Oak Brook Hotel, Convention and Visitors Committee meeting
has been rescheduled for January 20, 1999 so that the Committee would have
an appropriate amount of time to review the 1999 proposed marketing
campaign developed by BVK/?vfcDonald. A recommendation to approve the
1999 campaign will be before the Board of Trustees at the first meeting in
February. .
Fire: Trustee Kenny - Month of December fire calls totaled 98, with Mutual
Aid given four (4) tirnes and received three (3) tinies. Ambulance calls totaled
101, with Mutual Aid given eight (8) times and received four (4) times.
In early December, the Dive Rescue team was called to the Materials Services
Quarry in McCook to assist with the recovery of a worker who drowned when
the pumping platform he was on capsized.
VILLAGE OF OAK BROOK Minutes
7�
8 of 15
January 12, 1999
DEP yRT,1ENTAL
REPORTS -
LIAISON
ASSIC \'`LENTS
Paramedics responded to Christ Church where an elderly man in full cardiac
arrest was shocked twice and converted to a normal heart rhythm and pulse.
This call was particularly noteworthy because of the professionalism
demonstrated by the paramedics in a stressful situation with hundreds of
church members looking on.
Fire units responded to McDonald's Lodge for a car driven by a parking valet
that had crashed into a room just off the main entrance. The driver was not
injured, and fire and rescue personnel, remained at the scene with hose lines
during the removal of the car from the building.
Fire units responded to a vehicle in a ditch on northbound St. Paschal Drive.
The vehicle had two passengers inside with power lines down on the rear of the
vehicle. After determining that the power lines were not charged, fire and
rescue personnel proceeded with rapid extrication of both victims from the car.
Although both patients were treated and transported, one was ultimately a
fatality.
In late December, the Dive Rescue team responded to Westmont for a car in a
pond with one victim inside. Divers were able to extricate the victim from the
car submerged in nine (9') feet of water, but the elderly woman did not
survive.
The Technical Rescue team attended a demonstration in Oakbrook Terrace for
structural collapse rescue.
The Dive Rescue team conducted a drill reviewing and updating the
department's guidelines.
Several firefighters took State tests in various subjects for State certification.
The Toy Express Drive, utilizing the two Oak Brook fire stations as a drop -off
point for toys for local children in need, was a huge success.
Library: Trustee Calecl - The Friends of the Oak Brook Public Library
provided holiday decorations, and_ staff offers thanks for their continued
support of the Library.
The fair weather helped the Library to its highest December circulation since
monthly statistics have been kept.
Reference and User Services produced periodicals list integrating electronic
and print holdings and trained clerical staff in its use. This increases
accessibility of collection content as only those titles held in paper have
separate listings in the online catalog. CD- ROi\ -1 products provide full text of
many additional subscriptions. This list is available for public use.
The acquisitions and serials modules of the Dynix system are "up ".
The Library is now supplying books for two local reading discussion groups.
Three (3) new upholstered chairs, a nc%v end table and two (2) new magazine
stands replaced the original 1970s orange chairs and "free materials" table.
The Library's new "lounge" is very inviting and well -used.
The Library's Internet connection is wo-
rking fine. It is well used by the
public. About fifty (50) users have registered and been trained.
VILLAGE OF OAK BROOK Minutes 9 of 15 January 12, 1999
0
Police: Trustee Shumate - Probationary Officer Derek Haak graduated from
the West Suburban Law Enforcement Academy at the College of DuPage on
Friday, December 11, 1998. Officer Haak started his three -month Field
Training program on Monday, December 14, 1998.
Detective Thomas Russell has received the Award of Achievement plaque in
recognition for completing 200 classroom hours of training in Criminal
Investigative Techniques, presented by Northwestern University Traffic
Institute. This was a 5 -phase program that Detective Russell completed
throughout the year. Detective Russell is the first Oak Brook Police Officer to
receive this award of achievement.
On December 7, 1998, Officer Nemec was assigned to a call at Wood Glen
Lane after a witness reported observing two subjects enter the garage and then
leave the area in a green Honda. Officer Nemec observed the vehicle as it
exited the subdivision and attempted to stop the offender's vehicle. The
offender fled and a pursuit ensured. Due to the traffic conditions, Officer
Nemec lost sight of the vehicle. With the assistance of Westchester and
Bellwood Police Officers, one of the offenders was taken into custody. Officer
Molloy began an in -depth investigation, which included securing the crime
scene, establishing the elements of the offense and interviewing witnesses.
Through this investigation, Officer Molloy was able to get the second offender
in this burglary identified, as well as implicate the pair in other crimes. Both
Officer Nemec and Officer Molloy received Honorable Mentions for their
teaniwork and dedication toward a common goal.
On December 1, 199S, Officers Nemec and Molloy responded to a theft of a
spare tire: call. Officer Nemec observed the offending vehicle on Route 83. He
attempted to stop the vehicle, when the vehicle accelerated and fled the area.
Officer Nfolloy continued the pursuit as it exited onto \\"olf Road. This pursuit
continued westbound on 1 -290 until the vehicle exited at York Road. The
offender exited the vehicle and officer Molloy pursued the offender on foot,
apprehending the offender with the assistance of a Secretary of State
Investigator and Sergeant DeLise. Officer Nemec received a Letter of
Recognition for his observations and actions, and Officer Molloy received a
Department Commendation for his professional and controlled actions which
resulted In the arrest of the individual and the filing of charges of Possession of
a Stolen Motor Vehicle and Aggravated Flecing and Eluding along with the
theft of a tire.
Trustee: Sllunintc praised our police officers for their efforts.
Public Works and 1'lanninp &, Zoning: Trustee Savino - The annual leaf
eolleCtion w;Is completed during (lie week of December 20, 1995 with 3,689
yards of leaves collected compared to 5,007 yards in 1997.
Tree pruning watt compacted in Forest Glen and approximately two (2) dozen
trees were planted in various locations throughout the Village. Most notable,
fifleen (15) blue spruce: were planted along the east side of York Road just
south of'the l.orest Glen and Woodside Estates neighborhoods.
V 11.1.AGL• OF 0/\K 131\001; minutes 10 of 15 Januarn- 12, 1999
The Village's entire compliment of nineteen (19) Public Works employees
were available during this past week -end's eighteen (18 ") inch snow storm.
No one was off due to illness, injury or scheduled time off. This afforded the
department an opportunity to "bed down" the first crew for a well deserved and
needed eight hour break and continue with a second crew per the Village's
snow plan.
Trustee Savino commended the Public Works personnel for their tireless
efforts in the snow removal of our streets in Oak Brook. It is only through
hard work, dedication and well trained personnel willing to give that extra
effort in the performance of their duties. He further complimented Public
Works Director Meranda and his management personnel for their effective
snow plan and for having staff well trained. He also thanked the Village Board
for acting upon all equipment recommendations from staff to assist our
personnel in performing their duties and servicing our Village residents.
President Bushy acknowledged that many of the homeowners association
Presidents have complimented our Public Works Department for their
excellent performance in the snow removal of the Village and safety concerns
of our residents.
The Village is in receipt of the FCC documents pertaining to the
TCl/MediaOne cable television system exchange. In 1998, DuPage Mayors
and Managers (DMMC) formed a consortium consisting of many of the
effected municipalities, and hired two cable experts to re_ ie%v the financial,
technical and legal qualifications of TCI. The vast majority of that work has
been completed, and it appears that there are no issues that would allow the
Village to disapprove the transfer. The DNIINIC cable consultant has drafted a
model resolution approving the transfer. and staff will be bringing that
resolution to the Board in the near future. Additionally, AT&T is in the
process of acquiring TCI. Once that occurs, it will be necessary that a second
resolution be adopted approving that transaction. The consultants agree that
ATS:T's involvement is a positive development, and a model resolution for
that transaction has also been drafted. Therefore, it will ultimately be
necessary to pass two resolutions, and staff will be bridging those to the Board
either in sequence or simultaneously, depending on the consultant's
recommended approach.
Planning and Zoning petitions before the Village include: Barbara, 25
Breakenridge Farm, An Appeal of a Building Inspector Determination, which
as been continued to the February 2, 1999 Zoning Board of Appeals meeting.
Parks, 3701 Madison, Amendment of a previously granted Front Yard
Variation, which the Zoning Board of Appeals has concluded at the public
hearing of January 5, 1999, and their recommendation for approval will be on
the agenda for the Village Board r11CCtrrlg 01',1ailuary 26, 1999.
E.M. Enterprises, 3321 York Road, Flood Plain Special Use with Variation and
Certificate of Appropriateness for a parkin; lot constructed 2.5 feet below the
100 -year flood Elevation, which both the flan Commission and Zoning Board
of Appeals have concluded their hearings and recommended approval. The
VILLAGE OF OAK BROOK Minutes l I of 15 January 2
ry , 1999
LC111
public hearing for a Certificate of Appropriateness as required in the Historic
Graue Nfill Gateway Area has been scheduled for the January 17, 1999 Plan
Commission meeting.
Costco Wholesale, 1901 22n' Street, has been issued their Tobacco and Liquor
licenses and are in full operation. The only outstanding issues remaining are
grading and erosion control which will be delayed until weather permits.
Village Clerk: Clerk Gonnella - The Village Clerk's office will be accepting
candidate petitions or certificates of nominations for the April 13, 1999
Consolidated Election for the positions of Village President, Village Clerk and
Village Trustees beginning January 25, 1999 through February 1, 1999 from
5:30 a.m. to 5:00 p.m. If a simultaneous filing occurs on January 25, 1999 at
8:30 a.m., then a lottery will occur for those candidates to determine their
ballot placement at 8:30 a.m. on February 2, 1999 in the Village Clerk's office.
Those candidates will be notified by certified mail of this lottery which is open
to the public.
Village President: President Bushy - The first phase of the Village's network
stud, is being completed and future phases will provide cost estimates for
various alternatives to improve network communications.
The newly created position of Information Services Technician has been
advertised.
The current phase of the Municipal Building project includes preliminary
design sen•ices for the Police Department, plus tying it to design work already
done for the other areas (Fire Station 1, Engineering, Communications,
Purchasing, Information Services and Emergency Management).
The scope of services for the Bath and Tennis needs analysis is being
negotiated with the architectural firm of Larson, Kramer and Kjelstrom.
The 1999 Bid/Project schedule is being finalized.
The Bat11 and Tennis Club enjoyed continued strong sales through the Month
of December, which allowed conclusion of the Club's most successful year in a
decade.
The Civic Association's Winter Carnival will be held at the Bath and Tennis
Club oil Sunday, January 24, 1999 beginning at noon. Tile ice rink was erected
in the Administration Building parking lot before the first of the year, and a top
coat of water was sprayed on by the Fire Department. The blizzard then
covered it, but the rink should be in good shape for the Winter Carnival and
unless we experience a big thaw, cross county , skiing will also be available.
President Bushy reminded all that the ponds on Sports Core property are
spring -fed and public use is prohibited.
'l he golf course and pro shop closed on December 14, 199S due to
construction. The previous record of 49,305 rounds of golf in one season was
broken, told the 50,000 "' goner teed off at 7:45 a.na. on December 3, 1998.
SUltisties for the Month of December are: rounds of golf, 50,727, up 2,465;
greens lccs, 5566,705, tip S 1 10,755; car fees, $290,695, tip 539,297; driving
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OF MK BRIOOK it-linutes 12 of 15 January 12, 1999
1r
range fees, $133,758, up $5,859; lounge sales, $177,100, up $25,119; and pro
shop sales, $191,410, up $16,708.
President Bushy commended Golf Club Manager VanDyke and his staff for
the most successful year since its inception.
The Ethnic Fest Committee has begun considering plans for this fall event.
President Bushy requested Trustee Savino to consider again serving on this
Committee as the representative from the Village Board. Bath and Tennis
Club Manager Sartore is the staff liaison to this Committee.
President Bushy indicated her attendance in Washington D.C. at the United
States Conference of Mayors and will miss the next Village Board meeting.
The attendees will be discussing such topics as cable television and how to
protect municipalities in dealing with these companies; and how to protect
communities that are sales tax dependent vs. Internet purchasing.
President Bushy announced that the Village now has available for the public a
bound copy of the 1999 Municipal Budget. She congratulated staff for their
efforts in producing this document. Copies are available for purchase or to
peruse it.
9. UNFINISHED AND NEW BUSINESS Final Action Not Anticipated):
A. RECOMMENDATION - FOREST GATE SUBDIVISION
CALLAGHAN - NORTHEAST QUADRANT OF OAK BROOK
ROAD AND ROUTE 83 - FINAL PLAT OF SUBDIVISION:
The Plan Commission, at their December 14, 1995 meeting, reviewed
the Forest Gate, Inc. petition for Final Plat approval for the Forest
Gate Subdivision and by a vote of 5 to 0 (1 abstention) recommcnded
approval with the following conditional elements:
1) Relief from the Subdivision Regulations as specified in the
Preliminary Plat Resolution R -711, Sections 3 and 4 as follows:
That the street width may be twenty feet (20') (face to face) for
one -way cluster roadways and twenty -two feet (22') (face to
face) for two -way cluster roadways (the Subdivision Ordinance
requires that all roads be at least twenty -seven feet (27'))• and
That the outside face of curb radius on the cluster cul -de -sacs
may be not less than fifty feet (50') (the Subdivision Ordinance
requires sixty feet (60'))• and
That lots may be accessible to the right -of -way b} access
easement (the Subdivision Ordinance requires that lots abut on a
street); and
That all sidewalk requirements be waived.
VILLAGE OF OAK BROOK Minutes
G
13 of 15 January 12, 1999
FOREST GATE
SUBDIVISION
CALLAGF_k -
FINAL PLAT 0'
SUBDIVISION
2) A determination that due to the age limitation excluding persons
under the age of 18, the number of students generated for the
purposes of the School Contribution provision of the Subdivision
Regulations is zero.
3) Redesign of the subdivision gateway in compliance with the
requirements of Article VII, Section 3 (L) of the Subdivision
Regulations.
4) Final Engineering approval.
Village Engineer Durfey's review of the proposal is somewhat rough
at this point in time, and in fact, revised engineering was submitted
on Wednesday, January 6, 1999. Review of the revised plans will
take some time. The petitioner recognizes the problem presented by
the last minute revision, but is still requesting authorization to Village
Attorney Martens to draft the required resolution for action at the
Village Board meeting of January 26, 1999. Mr. Callaghan, in
essence, suggests that if there are important engineering issues still
outstanding on January 26, 1999, that final action can then be delayed
to a later date. This appears to be a reasonable request.
Village Engineer Durfcy addressed the Board of his engineering
review. He indicated that the revised engineering was submitted last
Thursday and the engineering review has just begun. The wetland
submittal was initially submitted last week also and our consultant,
Earth Tcch, has just begun review of the proposal.
Attorney Robert Claes, representing the petitioner, addressed the
Village Board stating that Forest Gate, Inc. has recently submitted
revisions to the engineering plan. He explained that the engineering
plan was originally submitted in late November. He indicated the
petitioner's concern of a delay to accept deposits on these homes.
Tile revisions of the Plat Act state that once the plat is approved,
before recording, they are pert»itted to receive deposits from their
perspective buyers. Could the Village Board consider drafting the
resolution for passage at the next Village Board meeting. Under our
Village ordinance, the plat nay be approved and recorded before the
final engineering approval.
Trustee Savino clarified that the original project, begun a year ago,
has had major revisions and it is not the same project as presented
now. He asked that the major engineering review be completed by
our Village Engineer to ensure that there aren't any problems with the
subdivision at this time.
VILLAGE OF OAK BROOK Minutes 14 of 15 January 12, 1999
Trustee Bartecki inquired if Village Engineer Durfey could complete
the engineering review by the next Village Board meeting.
Village Engineer Durfey stated that this would not be enough review
time.
Village Attorney Martens suggested if the Village Board were to
table this item, to include a specific date for tabling to a Village
Board meeting.
Motion byTrustee Savino, seconded by Trustee Caleel, to table this
item to the Regular Village Board meeting of January 26, 1999.
ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, Savino and Shumate.
Nays: 2 - Trustees Bartecki and McInerney.
Absent: 0 - None. Motion carried.
10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
11. ADJOURN TO CLOSED MEETING:
ADJOURN TO
CLOSED
Motion by Trustee Caleel, seconded by Trustee Bartecki, to adjourn at 9:02 MEETING
P.m. to a Closed Meeting to discuss Collective Bargaining and Pending
Litigation. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, i'vIclnerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
12. ADJOURNMENT:
ADJOUR\TtE \T
Motion by Trustee McInerney, seconded by Trustee Savino, to adjourn the
meeting at 10:10 p.m. VOICE VOTE: Motion carried.
ATTEST:
4LindaGonnella, CMC
Village Clerk
bot011299
VILLAGE OF OAK BROOK Minutes
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15 of 15 January 12, 1999