Minutes - 01/12/1999 - Board of Trustees (2)2.
3.
U
VILLAGE OF OAK BROOK Minutes , 'V
UNOFFICIAL UNTIL APPROVED AS `XR.ITTEN ,
OR AS AMENDED _ BY VILLAGE: BOARD ON
j' 7
They Regular ing of the Board of "Trustees was called to order by President
Bushy in the Sainuel E. - 4)erug Board Roon1 of the Village Common: at 7:32
p.in. Pledge of Allegiance was given.
R0L1. ALL: ROLL Gala.
T'ne Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Caleel, Kenny, McInerney,
Savino and Shumate.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom Hawk,
Director of Community Development; Bruce F. Kapff, Director of Information.
Services & Purchasing; Richard A. Martens, Village Attorney; Ruth A. Martin,
Library Director; and Michael J. Meranda, Public Works Director.
AN OUNCEMEN'TS 8t. OPEN FORUM: ANNOUNCEMENTS
Aim
TrustEe Bartecki commended the Village President for her correspondence to OP EN FORUM.
severs' residents explaining the Village's process for the approval of the Forest
Gate Subdivision project. The letters also indicated that Ncause the Oak
Brook Park District did not purchase the property, the Village process
continue -d.
APPR ' L,�L OF MINUTE: MIN'`trfES
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the 1999 Budget Workshop of December 5, 1998 as pi-csented and
wave the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the 1999 Budget 1-learing of December 8, 1998 as presented and
waive the full reading thereof. volCC VO'T'E: Motion carried.
Motion by Trustee McInerney, seconded by Trustee C Oeel, to approve the
minutes of the Regular Meeting of December 8, 1998 as presented and waive
the full reading; thereof. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
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1 of 13 Jan 12, 1
UMN
Motion by Trustee Sbumatc, seconded by Trustcc Denny, to approve the
Omnibus Agenda. ROLL CALL, VOTY,
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and
Shutnate.
Neys: 0 - None.
Abscnt: 0 - None. Motion carried.
APPROVAL OF:
A. A P P jR 0 Y Ala,
WILLS -
1) 12FUMBILE-3393 1298: Approved Omnibus Vote. $55Ot484.14
2) JANUARY 12,1999: Approved Omnibus Vote. $253v316.40
1) j2E.CEMBER 12, 199g: Approved Omnibus Vote. $332,415.43 gross
2) DECEMBER 26. I948: Approved Omnibus Vote. $328,765.03",gross
C. CHANGE ORDERS: CHANGE ORDERS
1) 1298 PAVING P JECT - lNFRASTR!j!QjQRE POKDQN - 1998 PAVING
CHANGE OR E]& N0.4: Approved Omnibus Vote. PROJECT
D. PAYOU7, 11 'PAYOUTS:
1) JAME
.5 J. BENE5 & A550CIATES, INC. - PAYQ= #2 - I M
1999 PAVING
EAVINQ PROJECT - 814,248.26: Approved Omnibus Vote. PROJECT
2) JAME 5 J. B ENES & ASSOCIAIE-,,S. INC. - PA' ' Q111 #3- 1222 1999 PAVING
PAYINg PROJECI - $59,612,62: Approved Omnibus Vote. PROJECT
3) JAMES A
J. D F.5 5S. AJE& IN!Q,--- PAYOUT #1 - 1228
1998 PAVINO
PAVING T-9Q.ZTf-&f S417-k 03ECr
Q: Approved Omnibus Vote. PR
4)JAM ES„ 1-HENES&A, MAIL-S-IN.C. - E *QUl#lL--jLM99-8 1998 PAVING
PAY1 E&QjTEQ'r-,-- 608.87: Approved Omnibus Vote, PROJECT
5) JAL-S--,"ENE� --1918- 22ND STREET/
22N"�S,TREEjZYQRK &OAS CD HOKUM op YORK ROAD
Approved Omnibus Vote. CONSMICT16NN
-1v
01,1111" 57'51�
&
7) , NE $4. - - ^1
-Mgalsff as., - - PA yQ 1 Ma rl --JMIL
PAVINQ .94: Approved Omnibus Vote.
8) JAMES LBFNES-&-AhS.5!Q!QjAjE5xjNC. - PA, I #24.j2L7
RAVINQ L'RQjEQj - $6a,70: Approved Omnibus Vote.
9) QNB CQN5jRUC'TjQN COMEANY - PAYQ 1 #2 & �AL -
12AKI)RAINA-U, -EgQJECT - $.0,4P7.6�: Approved Omnibus
Vote
10) EARILI TEQ - PAYQjjT #8 & UNNAL - PULIMIN—A&Y
12ES10 SERVICES - MINCRAL DQ WING PROE91" -
Sj.,,9ffl.Q�: Approved Omnibus Vote.
11) HA A ENVIRQNMEN—IAL SERVIQE5 •• EAYQUI #1-
DESIQN SERVICES - B0Q)SILE& STATIQN 31sT STBEET.- -
$32,596.77: Approved Omnibus Vote.
1.997 PAVING
PR,OJ ECT
1997 PAVING
PROJECT
1.995 DRAINAGE
PROJEC7
MUNICIPAL
BUILDING
PROJECT
31ST STREET
BOOSTER
STATION
E. REFERRALS: None.
G. AUTHORIMTION TO 5I PLAT QF I IGHWAY YORK ROAD/
DEDICATION - YORK RQAa/SALT CREEK BRIDGE PROJEjQT: SALT CREEK
Approved Omnibus Vote. BRIDGE
H. REQUEST FQR RELEASE_OF ELN Q5 OAK 8 ;
_HQIFel OBHCVC -
CONVENTION AN12 VISIJQR� COMM.ITTFeE - - IHI&Q THIRD QUARTIM
QUARTER RECEIPTS JO I?LJ PAGE C!DNVENIIQN AND TAX RECEIPTS
Vj51j[Qj&5 ajJ&EAU - S17.72$.22: Approved Omnibus Vote. TO DCVB
AjJjLj!QBj7,;cAjjQN TQ- ElIB911ASE LIBRARY jjQQKa lq99 LIBRARY
II-19019H IHE DLI FAKIR LIBRARY SYSI LM( 12LS) ROOK PURCHASE
MQUE9ADVE PURCHASING EQ9 1929: Approved Omnibus WROUGH DLL
Vote.
J. 1222-2000 BUDOMACALEN AR - ACCEEI AN12 RL E QN .1 9qq-:,wt)oo
ILE E-Q& EULILIC IN_SE LO: Approved Omnibus Vote. W)GET
CALENDAR
K, RIQUE5 'EOR ILMEs. U`'rEN5jQX- - ab TIME EXTENSION
SIDE Of —JJ WAD MONTALLAANO
% WMM lw)-tol' SUB"
AEP&(WMAHLY 300 FEEI SQ111H OF
I)Uyl: Approved Omnibus'Vote.
d. ,v'1;s �,a ..aar,a' ' ':;.i> - r'G-•,. v -
- :;xr,,:, - ` °t� ; ;�s,a;,i *, ;\i "; - - _ . - - 3 q� Y }� :,,,, :es�•, �• - n F.. -,1 F .a<_ 'e ,�..�,i"�_`', -,E, a' ?:, �'Ai°.`` +
`4 " m ..< +?i = _ h ,r' ,Kz" „F, {.,-n<'..., .,,2z =,V- yk'st' ' fi3? r .na• .,
I
II
T MA
1': Approved Omnibw 1 999 PAV t ' &
Votc. WATER MAIN
N.
Approved Omnibus Vote. OF CITIES -�
ERSHIP
NCB QYlDF&19 : Approved Omnibus Vote. REPORT-NO 9$
F. AUTHQRIZATIQN TQ S iEK. IaIDS 09 P&QPQ, t :
1) QQLF CAR FLEET:
Trustee BaYtecki requested Agenda Item 5.F.1, "AUTHORIZATION
TO SEEK BIDS OR PROPOSALS: GOLF CAR FLEET", be
re -noved for an explanation to replace the golf cars.
Staff` is seeking authorization to obtain bids for seventy (70) elntric
golf cars and four (4) gas golf cars to replace the existing golf car fleet
at the Oak Brook Golf Club. The current fleet is three years into a
four -year lease /purchase.
Severn factors have led staff to suggest that buying out the last year
of the Village's lease /purchase and obtaining a new fleet may be in
the golf club's best interest. Staff acknowledges, that after the bid
process, it may be determined that the purchase of a new fleet is not in
the best interest of the golf club. Factors that have led staff to suggest
bidding are as follows:
1) The clubhouse expansion has left stab` widiout the ability to charge
the goii car batteries during the winter months. ']'his will lead to
battery failure and cause the need for replacement in the spring., as
the cars are currently unprotected. Having them sent away at this
time would remove them from the construction site.
'ALLA E Of OAK 13ROOK Minutes
i�4
4of'15
January 12, 1
COLF CAR
YUEN
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2) It has become apparent that the Pew golf -Car storage area will not
Vv ready on April 1, 1999. It will be neecssary to rent gas golfcars
l'or the first several weeks of the season until the new storage area
is avaailabie. If a new fleet is purchased, delivery would bc made
when the new storage trea is available.
3) The new storage area will require that all current chargers be,
mounted in the ceiling. This is not a small job, as it would require
being repeated if a new fleet was purchased A vcar later.
Expenses for the leasetpurchasc arc currently budgeted in program
#833. Staff' also seeks to trade -in the existing beet of seventy (70)
1996 Yamaha electric golf cars, three (3) 1992 E. -Z-Go electric golf
cars, and one (1) 1992 E -Z -Go gas golf car.
Purchasing Director Kapff explained that the cars were a
lease/purchase before at the same monthly payment. Village
Manager Veitch suggested what is budgeted is the regular lease
payment, and staff will not recommend avoiding item 2 & 3 gust to
avoid paying any costs.
Trustee Savino asked for an explanation of item 3. Village Manager
Veitch indicated that this depends on what the specifications are for
the new fleet. If the golf cars are purchased and they are not
compatible with our charges, then we will have to buy new chargers.
Purchasing Director Kapff explained that the Village has had these
chargers for a long period of time. Village Manager Veitch suggested
that staff is investigating this thoroughly as it would be Advantageous
for the Village to go out for bids a year early.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to authorize
staff to obtain bids for a golf car fleet of seventy (70) electric golf
cars and four (4) gas golf cars to replace the existing golf car fleet at
the Oak Brook (golf Club. VOICE VOTE: Motion carried.
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� ■1 IRS.
MWO Q9.121NANCE, UPDATL. PLAN AM),
WN0, INe
Trustee Mclncmo;y requested � rwenda Item, S.L. "ADIAT1ONAL LAIN°"%
SERVICES - COMPREHI;' ISIVE PLAN AND ZONING UPDATF
ORDINANCE UPDATE, be removed to have clarified that if the
Village moves forward with an update or change, would our income
strearn need to be explored. He suggested the Village may teed
additional infrastructure built, and this is an appropriate time to
VILLAGE OF OAK BROOK Minutes
Sorts Januaq 1 , l9"
sue-
as'�"Y_ :e - �n•33i��v: =ai.s. �,s � �„:�: a f>y.�`l�
sy. „�3� .� ' a': >, *��-'� .` �'� ' .�m'� � �?"'v.£�'>, ,:�t.x ' °;{ �s�`z��'.+�� ; �v. _ . �v � Iq it�;��1. _ g { � •�i�
.`Y!`'. ni i* +Ci i� ±�3�:�r1cu` e• @�: __ � _ �i1�..: ,ta.1�' ' +F=`n; '^ L1i�w3`� ^+, m�.�, �'aF.l .'�,r�`i�x�rfd;h,�rh{'``€�,, F
include how the Village would support this. Village Man4W V
remarked that it is the assumption Of 3t4ff that all V111 8W
infrastructum will be privately lhnded,
Trustee Shainatc asked that the Lohan fincn review the, imPut
of Route 83 and 22 "d Strect with the net °® shopping . vilinge
Manager Witch indicated that the State is considering the widening
of 22" Street to six (6) lanes. Trustee Shumate asked that the Village
consider the installation of a signal at the C"'ostc:o entrance and the
timing of the signals along the roadway.
President Bushy remarked that Kirk Brown, Direc -tor, Illinois
Department of Transportation, has been very cooperative with the
Village in coordinating with the Tollway ,Authority, State of Illinois
and a large corporation to absolve the Village of any costs to widen
22' Street and the inclusion of a protected bicycle path.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to authorize
additional services under the contract between the Village of Oak
Brook and Lohaan Associates pursuant to the proposal submitted dated
Decr^mber 15, 1998. VOICE VOTE: Motion carried.
7. ACTIVE, AGENDA (hems For Final_Actiom:
A. APPO TMINTS: No Business.
B. A R S: No Business.
Bid packages were picked up by three (3) com,kanies. One (l) sealed
bid was received on December 16, 1998. An alternate bid ($1.100
less) was submitted by Northwest Ford which did not meet the
Village's Monroe specifications. The 1111age's current equipment is
Monroe and the specificationf- slid mit allow substitutions in this caw.
Since the Village received ok. �- hid, staff cW.n %ckcd pricing: received in
previous years acid determined that the .i -knual inc: rew (3 1/211/64
1120/6) is reasonable. Delivery is anticipated in 12 -18 months
following placement of order. Stag recommends rejection of trade-in
of the existing Unit #509, since indicators any that the Village can
obtain as good a price at the DuPage Mayors and Managers auction.
Funds in the amount of $90,600 have been budgeted in the
Equipment Replacement Fund (63.911) for this pun:bxw.
VILLAOF. OF OAK BROOK Minutes
n
6 o f 15 Janumy 12t 19M
PUBLIC WORRIt
UNIT 0509
TRUCK
RKPLAC
Motion by Trustee Suvino, scconded V1- - 'Frustee Caleel
Y , to award a
contract, subject to stall' review
i , to Northwest Ford-Sterling Trtwk
Center. Inc., Franklin Park, thc. lowest responsible bidder, for 'the
purchase of at 1999 or current yea model Sterling 1,8513 with the
specified Monroe equipment for the lump sum bid of $91,084 and
reject the trade -in of the existing Unit #509. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calcel. Kenny, McInerney,, Savino
and Shumatc.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) EULIC WORKI-011 #ILL.- _FRQNL_L-`h1 f% A MC
BEE ACE
Bid packages were picked up by three (3) companies, and three (3)
sealed bids were received on December 16, 1998. Since equipment
of this type has not been sold at previous DuPage Mayors and
Managers auctions and would not bring in a higher price based on
previous auctions and discussion with Public Works staf, staff is
reconunending the existing Unit #515 be declared surplus and accept
the trade-in value. Delivery is anticipated in 3045 days following
placement of order. Funds in the amount of $96,000 have been
budgeted in the Equipment Replacement Fund for this purchase.
Motion by Trustee Savino, seconded by Trustee Bartecki, to award a
contract. subject to staff review, to McCann Power & Equipment
Company. Bolingbrook, the lowest responsible bidder, for the
purchase of a Case 62113 front end loader for the net price of $76,250
(includes trade-in) and declare the existing 1980 Michigan/Clark 45C
front end loadcr surplus and accept the trade-in value. ROLL CALL
VOTE:
Ayes: 6 - Trustees Bartecki. Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
0. .
irk pq t
Last year. the Village Board restructured the licensing program for
scavenger service. The new ordinance, adopted on November 11,
W. established one residential license (to be issued to the hauler
awaided the residential contract by the Village) mid an unlimited
number of commercial licenses. Licenses mv. issued by the Village
VILLAGE OF OAK 'BROOK Minutes
27%,
7 o 13
January 12, 19",,
.41, Zt
RULACMG7
COMMERCIAL
SCAVENGER
LICENSE
- �7777 777777777
x3 ^',
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Board upon recommendation of the Village Manager. The Vii
Manager uxommends t - 'iat a commercial scavenger license be. issued
at this time to Crown recycling and Waste Services, Inc. for the
remainder of calendar year 1999. The applicant has cruet the
requirement: of the licensing ordinance. The issuance of this license
would bring the total number of active commercial licenses to qix (6)
(BFI, Waste Management, Hillside Disposal, Flood Brothem
Speedway Recycling a!id Crown Recycling,).
Motion by Trustee S;:.ivino, seconded by Trustee Kenny, to approve
issuance of a commc -rcial scavenger license to Crown Recycling and
Waste Services, Inc. for the remainder of calendar year 1999. ROLL
CAM., VOTE:
Ayes: b - Trustees Bartecki. C "aleel, Kenny, McInerney, Savino
and Shumate.
Drays: 0 - None.
Absent: 0 None. Motion carried.
WE
l ngincrering, Trustce Bartsecki - Awaiting delivery and installation of street
lights for the 221 Street/York Road Project.
Demolition of the west half of the old Midwest Road/1 -88 bridge has been
accomplished and work is continuing on constructir ug the foundations for the
new west half.
Einangg fj H2Lql Committee: Trustee McInerney - The Finance Department
staff had three (3) days of training on the Pentamation software during
December. Most of the tndning was on the utility billing application (the last
application to be implemented), with the main focus being testing of the
conversion data from the old software system.
The January Oak Brook Motel, Convention and Visitors Committees meeting
has been rescheduled for January 20, 1999 so that the Committee would have
an appropriate amount of time to review the 1999 proposed marketing
campaign developed by BVK/McDonald. A recommendation to approve the
1999 campaign will be before the Board of Trustees at the first meeting in
February.
fiM.-, Truster Kenny - Month of December lire calls totaled 98, with Mutual
Aid given four (4) times and received three (3) times. Ambulance calls totaled
101, with Mutual Aid given eight (8) tunes and received four (4) tinges.
In early December, the Dive Rescue team was called to the Materials Services
(quarry in McCook to assist with the recovery of a worker who drowned when
the pumping platform he was on capsized.
VILLAOE OF OAK BROOK Minutes
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8 of 13
January 12. 1
DEPARTMl 'AL
WORTS
LIAISON
ASSIGNMENTS
#. *.m
✓,tiy, _ �::<3� -a z; .'�w T �a,'t ��`4�,",
a,..-t %',acs":',; ��t;, y �•;�,, , , `D'
paramedics responded to f,hrist church where an elderly Haar) In full camww
arrest was shocked twice quad converted to a normal heart rhythm and ,
This call ways particularly noteworthy because of the profrwioWUm
demonstrutcd by the panmedics in a stressful situation: wilh hundrab of
church members looking on.
Fire units responded to McDonald "s Lodge for a car driven by a paring vWgi,
that had crashed into a m)m just off the main entrance. The driver was not
injured, and fire and rescue personnel remained at the scene with hose lip
during the removal of the car from the building.
Fire units responded to a vehicle in a ditch on northbound :fit. Paschal give..
The vehicle had two passengers inside with power Iines down on the rear of the
vehicle. After determining that the pc+vmr lines were not charged, fire and
rescue personnel proceeded with rapid extrication of both victims from the. car.
Although both patients were treated 4urd transported, one was ultimately a
fatality.
In late December, the Dive Rescue team responded to Westmont for a car in a
pond with one victim inside. Divers were able to extricate the victim from the
car submerged in nine (9') feet of water, but the elderly woman did snot
survive.
The Technical Rescue team attended a demonstration in Oakbrook Tee for
structural collapse rescue.
The Dive Rescue team conducted a drill reviewing and updating the
department's guidelines.
Several firefighters took State tests in various subjects for State certification.
The Toy Express .Drive, utilizing the two Oak gook fire stations as a drop -off
point for toys for local children in need, was a huge success.
: Trustee Caleel • The Friends of the Oak Rik public Library
provided holiday decorations, and star' offers thanks for thcir continued
support of the Library.
The fair weather helped the Library to its highest December circulation since
monthly statistics have been kept.
Reference and user Services produced periodicals list integrating electronic
and print holdings and trained clerical staff in its use. This increases
accessibility of collection content as only those titles held in paper have
separate listings in the online catalog. CD-ROM products provide full text of
many additional subscriptions. This list is available for public use.
The acquisitions and serials modules of the Dynix system are "up"
The Library is now supplying books for two local reading discussion groups.
Three (3) new upholstered chairs, a new end fable and tw-o (2) new magaAne
stands replaced the original 1970s orange chairs and "1;v, materials" table.
The Library's new "lounge" is very inviting and well-used.
The Library's Internet connection is working fine~ It is well used by the
public. About fifty (SO) users have registlemdl and been trained.
VILLAGE OF OAK BROOK Minutes
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Jannueq 124 1
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E&X: Trustee Shumate - Probationaq° O er Derck Hook graduated fixwu
the West Suburban Law Enforcement Academy at the College or Wage cm
Friday. Decemtv,-r 11, 1998. 01411cer Haak started his &cc-month Field
Training prograin on Monday, December 14, 1998.
Detevtivc Thomas Russell has received the Award of Achievement plaque, in
recognition for completing 200 classroom houts of training in Criminal
Investigative Techniques, presented by Northwestern University 'rmfY'jc
Institute. This was a 5-phase prograni that Detective Russell completed
thmughout the year. Detective Russell is the first Oak Br(x)k Police Officer to
receive this award of achievement.
On December 7, 1998, Officer Nemec was assigned to a call at Wood Glen
Lane after a witness reported observing two ,subjects enter the garage and then
leave the area in a green Honda. Officer Nemec observed the vehicle as it
exited the subdivision and attempted to stop the offender's vehicle. TU
otTendcr fled and a pursuit ensured. Due to the traffic conditions, Officer
Nemec lost sight of the vehicle. With the amistance of Westchester and
Bellwood Police Officers, one of the offenders was taken into custody. Offim
Molloy began an in-depth investigation, which included securing the crhne
-scene, establishing the elements of the offense, and interviewing wiUmmses.
Through this investigation, Officer Molloy was able to get the second offendcr
in this burglary identified, as well as implicate the pair in othir crimes. Both
Officer Nemec and Officer Molloy received Honorable Mentions for their
teamwork- and dedication toward a common goal.
On December 1., 1998, Officers Nemec wul Molloy responded to a theft of a
spare tire call. Officcr Nemec observed the offending vehicle on Route 83. He
attempted to stop the vehicle, when the vehicle accclerated, and fled the area.
Officer Molloy continued the pursuit as it exited onto Wolf Road. This pursuit
continued westbound on 1-290 until the vehicle exited at York Road. The
offender exited the vehicle and officer Molloy pursued the offender on foot,
apprehending the offender with the assistance of a Sevretary of State
Investigator and Sergeant DeLise. Offlicer Nemec. received a Letter of
Recognition for his observations and actions. and Officer Molloy received a
Department Commendation for his professional and contrelled actions which
resulted in the arrest of the individual and the riling of -hap es of Possession of
a Stolen Motor Vehicle mid Aggravated Fleeing and Eluding along with the
theft of a tire.
Trustee Shumate praised our police afflocers for their efrorts.
nints: rustee savino - '1110 annual leaf
collection was completed during the wtvk of Decembutt .2.0. 1998 with 3,689
yards of leaves collected compwvd to 5,007 yards in 1997.
Tree pnming was completed in Forest Olken and approximately two (2) dom
trees were planted in various locations throughout the Village, Most notable,
fifim (IS) blue spruce were planted along the east side of York Road just ii
south of the Forest Glen and Woodside Estates neigh borho wAs.
VILLAGE OF OAK BROOK Minutes 10 of 1,19 January 12, 19"
5 _110
77, -,
'PT'r
'7 7777,7`17`77,
71717 7' V,
The Village's entire compliment or nineteen C 19 Public Works cmployees
Were available during this past week-aid's eighteen (18"') inch snow storm.
No one was off due to illness. injury or scheduled timc oft". This afTorded the
dcpartment an opportunity to "bed down" the first crew for a well dewmed and
needed eight hour breA, and continue with a second crew per the Village"S
snow plan.
Trustee Savino commended the Public Works- personnel for, their tireless
ctTorts- in the snow removal of our streets in Oak Brm.&- It, is only through
hard work, dedication and well trained personnel willing to give that extra
effort in the perfomumce of their duties. He furthcr complimented Public
Works Director Meranda, and his management personnel for their efficctive
snow plan and for having staff well trained. He also thawk-ed the Village Board
for acting upon all equ,*,pment recomincridations from staff to tLssist our
personnel in performing their duties and servicing our Village. residents.
President Bushy acknowledged that many of the homeowners association
Presidents have complimented our Public Works Departmcnt for their
excellent performance in the snow removal of the Village and safety concerns
of our residents,
The Village is in receipt of the FCC documents pertaining to the
TCl/McdiaOne cable television system exchange. In 1"8, DuPage Mayors
and Managers (DMMQ formed a consortium consisting of many of the
effected municipalities, and hired two cable experts to review the financial,
technical and legal qualifications of TCI- Phe vast majodty, of that work has
been completed, and it appears that there are no issues that would allow the
Village to disapprove the Transfer. "The DMMC cable consultant has drafted a
model resolution approving the transfer, and staff will be bringing that
resolution to the Board in the near future. Additionally. AT&T is in the
process of acquiring TCI. Once that occurs, it will be necessary that a second
resolution be adopted approving that transaction. The consultants agree that
AT&T's involvement is a positive development, and a model resolution for
that transaction has also been drafted. Therefore, it will ultimately be
necessary to pass two resolutions, and staff will be bringing those to the Board
either in sequence or simultaneously, depending on the consultant's
recommended approach.
Planning and Zoning petitions before the Village include: Barbara., 25
Breakenridge Form, An Appeal of a Building Inspector Determination. which
as been continued to the February 2, 1999 Zoning Board of Appeals meeting.
Parks, 3701 Madison, Amendment of a previously prantcd Front Yard
Variation. which the Zoning Board of Appeals has concluded at the public
hearing of JanuM 5, 1999, and their recommendation for approval will be on
the agenda for the Village Board mceting of January. 26. 1999.
B.M. Enterprises. 3821 York Road, Flood Plain Speciat Use with Variatkm and
Certificate of Appropriateness for a parking lot constructed 15 feet below the
100-year flood Elevation, which both the Plan Commission and Zoning Board)
of Appeals have concluded their hearings and recomnwndcd approval. 11w
VILL404GE OF OAK BROOK Minutes 11 of 15 January 121, 19"
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public hearing for a Certificate «f Appropriateness as required in the His mic
Grauc Mill Gateway Area has, been scheduled for the January 17, 1999 P1Fn
Commission meeting.
Costco Wholesale, 1901 22d Street, has been issued their ,robac:co and Liquor
licenses and are in full operation. The only outstanding issues remaining are
grading and erosion control 'which will be delayed until weather permits.
Villagg .. lam: Clerk Gonnella - The Village Clerk's office will be ar,:cepting
candidate petitions or certificates of nominations for the April 13, 1999
Consolidated Election for the positions of Village President, Village Clerk and
Village Trustees beginning January 25, 1999 through February 1, 11999 from
8:30 a.m. to 5:00 p.m. If a simultaneous filing occurs on January 25, 1999 at
8:30 a.m., then a lottery will occur for those candidates to determine their
ballot placement at 8:30 a.m. on February 2, 1999 in the Village Clerk's office.
Those candidates will be notified by certified mail of this lottery which is open
to the public.
Village President: President Bushy - The first phase of the Village's network
study is being completed and future phases will provide cost estimates for
various alternatives to improve network communications.
The newly created position of Information Services Technician has been
advertised.
The current phase of the Municipal Building project includes preliminary
design services for the Police Department, plus tying it to design work already
done for the other areas (Fire Station #1, Engineering, Communications,
Purchasing, Information Services and Emergency Management).
The scope of services for the Bath and Tennis needs analysis is being
negotiated N %rith the architectural firm of Larson, K.rwnc i and Kjelstrom.
The 1999 Bid/Project scatedule is being finalized.
The Bath arid Tennis Club enjoyed continued strong sales through the Month
of December, which allowed conclusion of the Club':= most successful year in a
decade.
The Civic Association's Winter Carnival will be held at the Bath and Tennis
Club on Sunday, January 24, 1999 beginning at noon. The ice rink was erected
in the Administration Building parking lot before the first of the year, and a top
coat of water was sprayed on by the Fire Department. The blizzard then
covered it, but the rink should be in good shape for the Winter Carnival and
unless we experience a big thaw, cross country skiing will also be available.
President Bushy reminded all that the ponds can Sports Core property are
spring -fcd and public use is prohibited.
'lire golf course and pro shop closed on December 14, 1998 due to
construction. `i"lte previous record of 49,308 rounds of golf' in one season was
broken, and the 50,00+0' golfer teed off at 7 :45 a.m. on December 3, 1998.
Statistics for the Month of December are: rounds of golf. 50,727. up 2,465;
greens fees, $866,705, up $110,7584 car fees. $290,695, up $39.297; driving
VILLAGE OF OAK. BROOK Minutes
23
12 of 13
January 12, 1 .
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range fees, 133,758, up $5,859; lounge sales, S 177,100, up $25,119; and pro
shop vales, S I c 1,410, up $16,708.
President Bushy commended Golf Club Manager VanDyke and his staff for
the most successful year since its inception,
The Ethnic Fest Committee has begun considering plans for this fall event.
President Bushy requested Trustee Savino to consider again serving on this
Committee as the representative from the Village Board. Bath and Tennis
Club Manager Sartor+e is the staff liaison to this Committee.
President Bushy indicated hcr attendance in Washington D.C. at the United
States Conference of Mayors and will miss the next Village Board meeting.
The attendees will be discussing such topics as cable television and how to
protect municipalities in dealing with these companies; and how to protect
communities that are sales tax dependent vs. Internet purchasing.
President Bushy announced that the Village now has available for the public a
bound copy of the 1999 Municipal Budget. She congratulated staff for their
efforts in producing this document. Copies are available for purchase or to
peruse it.
9. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATIQN FO&E. T GATE SUBDIVISIQN - FOREST CATS
CALLAGHAN - NORTHEAST QUADRANT OF OAK BROOD SUBDIVISION -
R AD AND ROUTE 8 - FINAL PLAT QF BDIVI CALLAGHAN -
FiN.AL PLAT 01
The Plan Commission, at their December 14, 1998 meeting, reviewed SUBDIVISION
the Forest (gate, Inc. petition for Final Plat approval for the Forest
Gate Subdivision and by a vote of 5 to 0 (1 abstention) recommended
approval with the following conditional elements:
1) Relief from the Subdivision Regulations as specified in the
Preliminary Plat Resolution R -711, Sections 3 and 4 as follows:
That the street width may be twenty feet (20') (face to face) for
one -way cluster roadways and twenty -two feet (22') (face to
face) for two -way cluster roadways (the Subdivision Ordinance
requires that all roads be at least twenty -seven feet (271); and
That the outside face of curb radius can the cluster cul -de -sacs
may be not less than fifty feet (50') (the Subdivision Ordinance
requires sixty feet (60')); and
That lots may be accessible to the right -of -way by access
easement (the Subdivision Ordinance requires that lots abut on a
street); and
That all sidewalk requirements be waived.
VILLAOE OF OAK BROOK Minutes 13 of 13 January 12, 1999
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2) A determination that due to the age limitation excluding persons
under the age of 18, the number of students generated for the
purposes of the School Contribution provision of the Subdivision
Regulations is zero.
3) Redesign of the subdivision gateway in compliance with the
requirements of Article VII, Section 3 (I..) of the Subdivision
Regulations.
4) Final Engineering approval.
Village ingineer Durfey's review of the proposal is somewhat rough
at this point in time, and in fact, revised engineering was submitted
on Wednesday, January 6, 1999. Review of the revised plans will
take some time. The petitioner recognize; the problem presentee: by
the last minute revision, but is still requesting authorization to Village
Attorney Martens to draft the; required resolution for action at the
Village Board meeting of January 26, 1999. Mr. Callaghan, in
eiw.osence, suggests that if there are important engineering issues still
outstanding on January 26, 1999, that final action can then he delayed
to a later date. This appears to be a reasonable request.
Village Engineer Durfey addressed the Board of his engineering
review. He indicated that the revised engineering was submitted last
Thursday and the engineering review has just begun. The wetland
submittal was initially submitted last week also and our consultant,
Earth Tech, has just begun review of the proposal.
Attorney Robert Claes, representing the petitioner, addressed the
Village Board stating that Forest Gate, Inc. has recently submitted
revisions to the engineering plan. He explained that the engineering
plan was originally submitted in late November. He indicated the
petitioner's concern of a delay to accept deposits on these homes.
The revisions of the Plat Act state that once the plat is approved,
before recording,, they are permitted to receive deposits from their,
perspective buyers. Could the Village Board consider drafting, the
resolution for passage at the next Village Board meeting. Under our
Village ordinance, the plat may be approved and recorded before the
final engineering approval.
`nistee Savinu clarified that the original project, hegun a year ago,
has had major revisions and it is not te same pix1ject as presented
now. He asked that the major engineering review be completed by
our Village Engineer to ensure that there aren't any ptvblems VA"th t
subdivision at this time.
V1U,A0E OF OAK BROOK Minute:
11
14 of IS
January 12, 1
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Trustee Bartecki inquired if Village Engineer Ourfey could complete
the engineering review by the next Village Board meeting.
Village Engineer Durfey stated that this would not be enough review
time.
Village Attorney Martens suggested if the Village Board were to
table this item, to include a specific date for tabling to a Village
Beard meeting.
Motion by Trustee Savino, seconded by Trustee Caleel, to table this
item to the Regular Village Beard meeting of January 26, 1999.
ROLL CALL VOTE:
.
Ayes: 4 - Trustees Caleel, 'tcCenny, Saving and Shumate.
Nays: 2 - Trustees Bartecki and McInerney.
Absent: 0 - None. Motion carried.
10. TIJER BUSINESS PERIAINING TQ VILLAQE O : None.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to adjourn at 9:02
p.m. to a Closed Meeting to discuss Collective Bargaining and Pending
Litigation. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
Motion by Trustee McInerney, seconded by Trustee Savino, to adjourn the
meeting at 10:10 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda . Gonnella, CMC"
Village Cletrk
boM
VILLAGE OF OAK BROOK Minutes 13 of 15 Janwry 12, 19►
ADJOURN TO
CLOSED
MEETING
AWOLIM ENT