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Minutes - 01/13/1981 - Board of TrusteesR VIIJ AGE OF OAK BROOK MINUTES OF REGULAR MEETING January 13, 1981 I. CALL MEETING TO ORDER The Regular Meeting of the Board of Trustees was called to order at 7:30 P.M. by President Cerne in the Samuel E. Dean Board Room of the Village Commons. A. Roll Call Present: Trustees George Congreve Walter C. Imrie Arthur W.-Philip Barbara F: Reynolds Joseph H. Rush William R. Watson President Wence F. Cerne II. APPROVAL OF MINUTES Trustee Congreve moved - seconded by Trustee Rush.... That the minutes of the Regular Meeting of December 16, 1980 be approved and waive reading of same. Voice vote: all in favor So ordered III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. ORDINANCE NO. S -465: ORDINANCE AMENDING ORDINANCES S -445, S -451 & S -454 AND ESTABLISHING REVISED RULES & REGULATIONS GOVERNING THE USE AND OPERATION OF THE FACILITIES KNOWN AS THE SPORTS CORE AND ESTABLISHING REVISED POLICIES FOR THE OAK BROOK GOLF CLUB Proposed ordinance updates the Sports Core Operating Policies. Trustee Philip moved - seconded by Trustee Congreve.... To approve Ordinance S -465 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Imrie,- Philip, Rush and Watson Nays: Trustee Reynolds President Cerne indicated approval of the motion. So ordered B. ORDINANCE NO. G -273: ORDINANCE AMENDING THE PERSONNEL RULES AND REGULATIONS OF OAK BROOK AND REVISING PROVISIONS CONCERNING HOLIDAYS Proposed ordinance provides full -time employees as of December 1, 1980 with 3 personal holidays. Trustee Watson moved - seconded by Trustee Rush.... To approve Ordinance G -273 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Rush and Watson Nays: Trustee Reynolds President Cerne indicated approval of the motion. So ordered C. ORDINANCE NO. G-274: ORDINANCE AMENDING ORDINANCE G -177, THE TRAFFIC CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS, AS AMENDED, AND PROVIDING FOR THE DESIGNATION OF ADDITIONAL FIRE LANES (OAK BROOK INTERNATIONAL OFFICE CENTER) Proposed ordinance designates Fire Lanes at the following addresses of Oak Brook International Center: 2901 Butterfield, 2907 Butterfield, 2905 Butter- field, 2809 Butterfield and 2707 Butterfield. Trustee Watson moved - seconded by Trustee Rush.... To approve Ordinance G -274 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered Village of Oak Brook Minutes -1- January 13,._1981 1i Village of Oak Brook Minutest ` N. FINANCIAL A. Treasurer's Reports -2- January 13, 1981 The Tre- surer's Cash and Investment Report for the month of December, 1980 reflected the following: Corporate Fund Motor Fuel Tax Fund Revenue Sharing Fund Water Fund 1976 Revenue Bond Fund Sports Core Fund Sports Core Operating Fund Revenue Balance $3979370.20 $390849761.25 79269.97 849724.70 314.18 159893.45 1169520.72 199039024.00 - 0 - .07 49207.49 3,6419298.47 281,007.98 188,265.90 Trustee Rush moved - seconded by Trustee Congreve , . To approve the Treasurer's Cash and Investment Report for the month of December, 1980 as submitted. Voice vote: all in favor B. Payouts So ordered Payout - #2 - Adcock Paving, Inc. - Pavement Reconstruction /Resurface Trustee Congreve moved - seconded by Trustee Rush.... To approve Payout #2 to Adcock Paving for Reconstruction /Resurfacing in the amount of $97,184.62. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered Payout - #1 - John Neri Construction Co. - Yorkshire Woods Paving /Reconst. Trustee Congreve moved - seconded by Trustee Rush.... To approve Payout #1 to John Neri Construction Co. for Paving /Reconst. in the amount of $139,551.53 upon receipt of waivers. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered Oak Brook Landscaping Golf Course Drainage Trustee Philip moved - seconded by Trustee Congreve.... To approve payout to Oak Brook Landscaping Company for installing slit trenches on Golf Course in the amount of $2,500.00 subject to receipt of waivers. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered C. Approval of Bills Accounts Payable dated January 13, 1981, presented to reflect payment from the following funds as follows: Corporate Fund $5119724.70 Motor Fuel Tax Fund 8,776.82 Revenue Sharing Fund 69430.22 Water System Fund 1189985.17 Sports Core Fund 279730.00 Village of Oak Brook Minutes - 2 - January 139 1981 Village of Oak Brook Min k s �3- Sports Core Operational Fund GRAND TOTAL Truatee Rush moved seconded by Trustee Imrie.... • January 13, 1980 $ 449928.44 $718,575.35 To approve for payment in the sums listed for the various accounts as set forth in the Accounts Payable Summary Sheet in the amount of $718,575.35. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered D. Confederation Life - Employee Health, Life & Dental Premiums Trustee Watson moved - seconded by Trustee Rush.... To approve the rates of Confederation Life for Health & life Insurance and Dental Insurance as detailed in letter dated-January 5, 1981 from ]Finance Officer Gregory. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered V.. OLD BUSINESS A. Oak Brook International Office Center - Zoning Amendment & Special Use On December 15, 1980, the Plan Commission recommended amending the zoning ordinance to allow a Special Use Procedure for personal and accessory retail facilities which would compliment and enhance an office complex in the ORA 1 District. They further recommended denial of the proposed general text amendment, and recommended the granting of a Special Use for the opening of a Barber Shop /Beauty Parlor of 253 sq. ft. of floor area. On January 6, 1981, the Zoning Board of Appeals recommended denial of a proposed text amendment to the Special Use provision by adding Personal Service and Retail Sales intended primarily for the use of tenants having no exterior advertising and accessible only from the lobby and interior of the building, and finally, they recommended granting the Special Use for a personal service use, specifically, a Barber Shop of no more than 253 sq . ft. Trustee Reynolds moved - seconded by Trustee Rush.... To approve an amendment to the zoning ordinance to incorporate certain Special Uses in a ORA 1 District, including Tobacco Shop, Drugs and __Sundries, Newspaper Stands and Barber and Beauty Shops and that the Village Attorney prepare the appropriate ordinance., Roll call vote: Ayes: Trustees Congreve, Imrie,.Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered Trustee Reynolds moved - seconded by Trustee Rush.... To deny the proposed text amendment to the zoning ordinance regarding additional Permitted Uses as recommended by the Zoning Board of Appeals. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered Village of Oak Brook Minutes Pam January 13, 1981 C* Village of Oak Brook Min t s -- January 13, 1981 1. TiuQtee Reynolds moved - seconded by Trustee Rush.... To grant a Special Use for 2809 Butterfield Road for a Barber Shop, not to exceed 350 sq. ft. in area as recommended by the Zoning Board of Appeals and that the Village Attorney prepare the required ordinance. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and 4 Watson Nays: none President Cerne indicated approval of the motion. So ordered B. Twarog's Resubdivision - Final Plat &'Variation Deferred to next regular meeting of January 20, 1981. C. Intergovernmental Fire Protection Assistance Agreement - Clarendon Hills /OB Trustee Watson moved - seconded by Trustee Congreve.... To approve the Intergovernmental Fire Protection Assistance Agreement with Clarendon Hills and authorize the President & Clerk to affix their signatures thereon. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered D. Reduction - Letter of Credit - Heritage Oaks Subdivision Trustee Congreve moved - seconded by Trustee Philip.... To approve reduction in letter of credit No. 1980 110 -5 by $100,634.31, leaving balance of $141,817.59. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered E. Reduction - Letter of Credit - Trinity Lakes Unit I Trustee Congreve moved - seconded by Trustee Rush.... To approve reduction in letter of credit No. 6027079 by $150,803.18, leaving balance of $296,698.20. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered F. Bid Recommendation - Sports Core Secondary Channel Pumping Trustee Philip moved - seconded by Trustee Congreve.... To reject all bids at this time. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush�and Watson Nays: none President Cerne indicated approval of the motion. So ordered G. Thomas S. Morrison - REar Yard Variation - 3517 Spring Road On January 6, 1981, the Zoning Board of Appeals recommended granting the rear yard variation of approximately 35 feet to allow for the addition to the residence that was built almost totally within the required 60 ft. rear yard. Trustee Reynolds moved - seconded by Trustee Rush.... Village of Oak Brook Minutes -4- January 13, 1981 b. Niilage �l GaktBrook - Minutes -5- January 13 1981 To grant the variation as recommended by the Zoning Board of Appeals and that the Village Attorney prepare the required ordinance incorpor- ating restrictions regarding the 5 ft. wide strip immediately to the north of the property. Voice vote: all in favor So ordered VI. NEW BUSINESS A. Dr. A. Khalili - Request to occupy existing house during construction 3315 -3317 York Road il Request was made to allow for the two existing residences on the subject property to be occupied during the time a new house would be under construction. After discussion, Dr. Khalili, was informed the request be denied if the residences are occupied by tenants and would be permitted if occupied by the owner. B. Oak Brook Park District - Waiver of Fee Request Trustee Reynolds moved - seconded by Trustee Rush.... To defer action until the Village Attorney prepares an ordinance under which Not for Profit and the governmental agencies would be permitted to have fees waived in regard to the Zoning Ordinance, Flood Plain, and Subdivision Regulations. After discussion, motion was withdrawn, and staff was directed to prepare text amendment. C. Ben Fuller Museum - Waiver of Fee Request Trustee Reynolds moved - seconded by Trustee Rush.... To defer action until the Village Attorney prepares an ordinance under which Not for Profit and the governmental agencies waould be permitted to have fees waived in regard to the Zoning Ordinance, Flood Plain, and Subdivision Regualtions. After discussion, motion was withdrawn, and staff was directed to prepare text amendment. D. 1 Approval Rental Agreement - Replacement of Ambulance Trustee Watson moved - seconded by Trustee Congreve.... To approve concept of Lease Agreement with Able Fire and Safety Equip- ment, Inc., for an amublance as a temporary replacement for Unit 900 at the rate of $100.00 per day and 1000 miles, and .50(,k per mile there- after. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Nays: none President Cerne indicated approval of the motion. So ordered D. 2 Introduction of Sports Core Manager Trustee Philip introduced Mr. Brian M. Connolly who has been employed as the Manager of the Oak Brook Sports Core. E. Otto Gruner (470 Gorest Trail) Special Use Flood Plain Refer to Plan Commission meeting of January 19, 1981 & Zoning Board of Appeals meeting of February 3, 1981. F. Oak Brook Park District /Autumn Oaks Unit I (adjacent to & northwest of Forest Gate Road) - Final Plat Refer to Plan Commission meeting of January 19, 1981 G. Firouz Amirparviz (117 Indian Trail Road)Side Yard Variation Refer to Zoning Board of Appeals meeting of February 3, 1981. Village of Oak Brook Minutes �5- January 13, 1981 Village of Oak Brook Min U* 46 -6 January 13, 19$1 R. James Guido (Lot 209 Brook Forest 24 Devonshire Dr.) Variation Refer to Zoning Board of Appeals meeting of February 3, 1981. I. Ben Fuller Museum Association -(Mr. Lyn Christian, President) 3808 York Rd. Refer to Plan Commission meeting of January 19, 1981 & Zoning Board of Appeals meeting of February 3, 1981 - Special Use Flood Plain J. Marriott Corporation (1401 W. 22nd St.) - Sign Variation Refer to Zoning Board of Appeals meeting of February 3, 1981. K. Adjournment Time: 9:15 Trustee Congreve moved - seconded by Trustee Rush.... To adjourn this meeting. Voice vote: all in favor So ordered Approved i Respectfully submitted, 1 Maria-Ane Lakosil, Village Clerk Village of Oak Brook Minutes January 13, 1981