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Minutes - 01/22/1980 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES OF REGULAR MEETING January 22, 1980 .I CALL MEETING TO ORDER The Regular Meeting of the Board of Trustees was called to order at 7:30 P.M. by President Cerne in the Samuel E. Dean Board Room of the Village Commions. Village Clerk, Marianne Lakosil, administered to John R. Lavery the Oath of Office for the appointed position of Village Trustee. A. Roll Call Present: Trustees George Congreve John R. Lavery Arthur W. Philip Barbara F. Reynolds Joseph H. Rush President Wence F. Cerne II APPROVAL OF MINUTES Trustee Philip moved - seconded by Trustee Congreve... That the minutes of the Regular Meeting of December 11, 1979, be approved as submitted and waive reading of same. Voice vote: all in favor Trustee Philip moved - seconded by Trustee Congreve... That the minutes of the Regular Meeting of January 7, 1980, be approved as submitted and waive reading of same. Voice Vote: all in favor III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. None. IV FINANCIAL A. Investments #1 - Corporate Account Trustee Rush moved - seconded by Trustee Reynolds... To approve and ratify the following investment from the Corporate Account: One federally secured certificate of deposit in the amount of X100,000.00 to mature at Great American Savings &,Loan on July 10, 1980 at a rate of 13.375% (175 days). Roll call vote: Ayes: Trustees Congreve, Lavery, Philip, Reynolds, and Rush Nays: none President Cerne indicates] approval of the motion. Y1--v So ordered So ordered , WILLAGE OF OAK BROOK INIINUTES 1 January 22, 1980 3 VILLAGE OF O.,V BROOK MI��UI�ES 2 a- 4) i #2 - Water Fund Trustee Rush moved - seconded by Trustee Congreve... To approve and ratify the following investment from the Water Fund: One federally secured certificate of doposit in the amount of $148,532.93 to mature at Great American Savings & Loan on April 30, 1980 at a rate of 13.375% (104 days) . This certi Eicate is drawn on the following accounts: Bond & Interest $ 52,975.68 Bond Reserve 4,866.36 D.I.E. 7330140.34 Surplus 17,550.55 TOTAL X148,532.93 January 22, 1980 Roll call vote: Ayes: Trustees Congreve, Lavery, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. B. Change Order #11 - Oak Brook Golf Course Pond Excavation Trustee Philip moved - seconded by Trustee Reynolds... To approve Change Order #11 to Wadsworth Golf Construction Company of the Midwest, Inc., for costs incurred for excavation of ponds, north 9 holes of dewatering and dragline for the total amount of $15,000.00. Roll call vote: Ayes: Trustees Congreve, Lavery, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. C. Change Order #12 - Oak Brook Golf Course Trustee Philip moved - seconded by Trustee Lavery... To approve Change Order #12 to Wadsworth Golf Construction Company of the Midwest, Inc., to supply and install 810' of 4" plastic drain the and 6 catch basins to be located behind 4 green and between 8 green and 9 tee for the total amount of $2,600.00. Roll call vote: Ayes: Trustees Congreve, Lavery, PHilip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. D. Computer Service Bureau Contract. Trustee Rush moved - seconded by Trustee Philip... To accept the bid from A.I.M.S. for approximately $18,000 as Agreement No. 6206 and waive the bidding requirements based upon the recommendation of the Finance Officer, Kathy Gregory, in her letter of January 7, 1980. Roll call vote: Ayes: Trustees Reynolds, Nays: none President `VILLAGE 'OF OAK BROOD T41- -\UTES So ordered So ordered So ordered Congreve, Lavery, Philip, and Rush Cerne indicated approval of the motion. So ordered 2 January- 22, 1980 VILLAGE OF OAK BROOK 1MINUTES 3 January 22, 1980 0 • F. Department of Insurance - Report of Examination Oak Brook Firemen's Pension Fund As of April 30, 1979 Discussion was held on the Report of Examination of the Firemen's Pension Fund of Oak Brook, Illinois, under Pension Fund Warrant #93 for a year period ended April 30, 1979. Trustee Rush moved - seconded by Trustee Congreve... To accept the Report as presented. Roll call vote: Ayes: Trustees Congreve, Lavery, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered V QUARTERLY REPORTS A. Engineering Department Trustee Congreve moved - seconded by Trustee Reynolds... To approve the quarterly report for the Engineering Department. Voice vote: all in favor So ordered B. Fire Department Trustee Congreve moved - seconded by Trustee Rush... To approve the quarterly report for the Fire Department. Voice vote: all in favor So ordered C. Inspection Bureau Trustee Congreve moved - seconded by Trustee Rush... To approve the quarterly report for the Inspection Bureau. Voice vote: all in favor So ordered D. Legal Department Trustee Congreve moved - seconded by Trustee Reynolds... To approve the quarterly report for the Legal Department. Voice vote: all in Favor So ordered E. Library Trustee Reynolds moved - seconded by Trustee Rush... To approve the quarterly report for the Library. Voice vote: all in favor So ordered F. Police Department Trustee Lavery moved - seconded by Trustee Rush... To approve the quarterly report for the Police Department. , Voice vote: all in favor So ordered VILLAGE OF OAK BROOD NITIMITFS Janu<ary 22. 1980 VILLAGE OF O.kK BROOK INIII MTES 4 January 22 , 1980 4) • G. Public 1,Vorks Department Trustee Congreve moved - seconded by Trustee Rush... To approve the quarterly report for the Public Works Department. Voice vote: all in favor So ordered H. Sports Core Trustee Philip moved - seconded by Trustee Rush... To approve the quarterly report for the Sports Core. Voice vote: all in favor So ordered VI OLD BUSINESS A. The Midwest Club - Oak Brook Road Improvements - Acceptance of Public Improvements This item tabled from Meeting of January 7, 1980. Trustee Congreve moved - seconded by Trustee Philip... To table this item until the lighting at the subdivision entrance along Oak Brook Road is activated. Voice vote: all in favor So ordered B. Oak Brook Golf Course Building - Water Main Relocation In the process of making the water service connection, the existing water main was located approximately 5 to 6 feet into the building and under the foundation. Bids were solicited from ten underground contractors, with seven returning proposals. Relocation of water main is necessitated. Trustee Philip moved - seconded by Trustee Congreve... To accept the low bid from William B. Soltwisch & Company, Inc. in the amount not to exceed $7,975.00 and waive the bidding require- ments due to the emergency, with payment to be made from the Golf Course Fund. Roll call vote: Ayes: Trustees Congreve, Lavery, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered C. Village of Oak Brook Golf Course Building #1 - Furniture On January 8, 1980, two (2) bids were opened to supply the furniture and furnishings for the Village of Oak Brook Golf Course Building. Trustee Philip moved - seconded by Trustee Rush... To award the contract to Thomas Interior Systems, Inc., for the furniture and furnishing, (no carpeting), in the amount of $10,373.00. Roll call vote: Ayes: Trustees Congreve, Lavery, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered 1 "VILLA,GE OF OAK BROOK MINUTES 4 January VILLAGE OF O:IK BROOK MINL)TES 5 January 22, 1980 #2 - Carpet On January 8, 1980 two (2) bids were opened to supply the carpeting for the Village of Oak Brook Golf Course Building. Trustee Philip moved - seconded by Trustee Lavery... To award the contract to Thomas Interior Systems, Inc., for Focus Bounty 58 ounce "Zaftee" Anti -Golf Spike Carpet for $18.70 per square yard, ap- proximately 240 square yards at a price of $4,488.00. Roll call vote: Ayes: Trustees Congreve, Lavery, Philip, and Rush Nays: Trustee Reynolds President Cerne indicated approval of the motion. D. Report of Activities Communications & Sports Core So ordered Trustee Philip reported: A quarterly mewsletter will be mailed to the residents. Finance F Personnel Trustee Rush reported: Budget is on schedule. Public Safety - Transportation - Library Trustee Lavery reported: Meeting held with Fullersburg Woods residents on traffic study. IDOT has approved improvements for Route 83 including Bridge repair at Ogden Avenue and at the Burlington Railroad. Mayors and Managers to recommend Phase II of the Route 83 Study. Pulbic Works Trustee Congreve reported: Public Works Department received the Front End Loader, and expects delivery of the Dump Truck with Plow to be delivered in February. Met with Yorkshire Woods residents on proposed improvements. Zoning & Planning Trustee Reynolds reported: Letter from Intergovernmental Committee suggesting meeting to discuss contest for Graue Mill logo. Graue Historical Gateway Ordinance recommended for approval by the Plan Commission and Public Hearing by Zoning Board of Appeals to be held February 5, 1980. Appeal of Building Commissioner's decision relative to number of stories allowed for the Drake Oak Brook to be heard by Zoning Board of Appeals on February 5, 1980. Federal Flood Plain Insurance Act requires an Official Flood Plain Map. VII NEW BUSINESS A. Grading Sheets - Insurance Service Office Trustee Lavery commented that the Village of Oak Brook protection class has improved from current class 5 to a class 4, based on the completion of the evaluation of the fire insurance classification for our Village. B. Collins Development Company, Inc., - Drake Oakbrook - York Road at 22nd Street Zoning Amendment F7 Special Use Referred to Plan Commission Meeting of February 18, 1980, and Zoning Board of Appeals Meeting of February 5, 1980. - VILLAGE OF OAK BROOK MINUTES 5 Januar-y 22 , 1950 *TILLAGE OF OtV BROOD MINUTES 6 0 C. Ad.� oumiient Time - 9: 35 P.M. Trustee Congreve moved - seconded by Trustee Philip... To adjourn this meeting. Voice vote: all in favor Approved • Respectfully submitted, January 22, 1980 Marianne Lakosil, Village Clerk So ordered VILLAGE Or OAK BROOK MINUMS 6 January 22, 1980