Loading...
Minutes - 01/23/1979 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES OF REGULAR MEETING 4 JANUARY 23, 1979 I I CALL MEETING TO ORDER - The regal g regular meeting of the Board of - Trustees eras called-to order at 7:30 p.m. by President Howell in the Samuel E. Dean Board Room of the Village Commons. A. Roll Call _ Present: Trustees Frederick W. Brown Wence F. Cerne Eldon K. Glaves Arthur W. Philip Barbara F. Reynolds Joseph H. Rush President George B. Howell i II APPROVAL OF MINU'T'ES - Trustee Philip-moved - seconded by Trustee Cerne...- That the minutes of the regular meeting of January 9, 1979, be approved as submitted and waive reading of same. Voice vote - all in favor So ordered I-II - -- ORDINANCES; RESOLUTIONS, VARIATIONS, PLATS, ETC. A. ORDINANCE -NO. G -242: AN ORDINANCE AMENDING CHAPTER 13, SECTION 13 -16, OF THE CODE OF ORDINANCES OF THE VILLAGE_ OF OAK BROOK, DU PAGE AND COOK I COUNTIES, ILLINOIS, ENTITLED "TAXES" Said amendment provides that certain described manufacturing machinery and equipment be excluded from the Retailers Occupation Tax. Trustee Cerne moved - seconded by Trustee Philip... To approve Ordinance No. G -242 as presented and waive reading of same. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, j Rush, and President Howell. gays : None So ordered B. RESOLUTION NO. R -248 This area has been declared an emergency disaster area, effective Janu- ary 16th at 12:01 a.m. due to the snowstorm beginning January 12, 1979; and the Federal Government has stated that it will be reimbursing af- fected municipalities for a portion of snow removal activities. Trustee Cerne moved - seconded by Trustee Brown... pp To approve Resolution No. R -248 as presented and waive reading of same. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Rush, and President Howell ' Nays: Trustee Reynolds So ordered ;. C: - -1979 PERMIT RESOLUTION NO. R -249 Annual,resolution for improvement - permit on State,highways within the municipality. Trustee Rush moved­ seconded by Trustee Glaves... To approve Resolution No. R -249 as presented and waive reading of same. i Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered VILLAGE OF OAK BROOK Minutes - 2 - January 23, 1979 IV FINANCIAL A. Investments Trustee Cerne moved - seconded by Trustee Brown... s -•� -i >t-JTo =approve and{xatify the - .following, i.nvestment�ffrom the Sports ,.Core Fund: `-^One federally-secured certificate of deposit in the amount ofY - $280,368.33 to mature at the Oak Brook Bank on July 9, 1979, at a rate of 11.251%. This certificate is drawn on the follow - ing accounts: I Golf Construction $ 53,081.63 r Bond Reserve 10,803.79 Bond &- Interest 72988.81 Butler Debt 200,120.00 Butler Debt Interest 82374.10 $2809368.33 Roll call vote - Ayes: - Trustees Brown, - Cerne, Glaves, Philip, Reynolds, _ Rush, and President Howell r n _ Nays: None - So ordered B. Approval AIMS Contract i Analyzing the various alternatives available to meet our data processing =f _needs; ==i:t -was - concluded - that AU4S provided the best overall service - in_ - terms of- completeness,- - information and timeliness of-reports. i Trustee - Cerne moved - seconded by Trustee Rush... f To execute the -AIMS Contract effective January 1, 1979, as presented. 1. Roll call-vote- Ayes: Trustees Cerne, Glaves, Rush, and President Howell - Nays:_ Trustees Brown, Philip, and Reynolds So ordered C. Audit - FY 78/79 Trustee Cerne moved - seconded by Trustee Glaves... it for the fiscal year ending Aril 30, To accept the bid for the and y g P 1979, from Peat, Marwick, Mitchell and Co., per proposal dated Janu- ary 2, 19,79, .for Several Fur_ds and Account Groups (F_xClusi ve of the Sports Core Enterprise Fund) in the amount of $8,700; and per proposal dated January 12, 1979, for Sports Core Enterprise Fund in the amount of $1,500. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered D. Police Department - Training Expense The Village of Oak Brook is participating in the training program under the Illinois Highway Safety Project Management Information. Seventy - five percent (750) of the $3,967.50, or $2,975.63, will be reimbursed to the Village of Oak Brook by the State of Illinois, leaving a balance of $992.00 to be paid by the Village. Trustee Glaves moved - seconded by Trustee Cerne... � To approve the invoice for the Traffic Institute, Northwestern Uni- r_ . `.verstity, in the amount of $3,967.50. I Roll call vote.- Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell T So ordered Nays: Done VILLAGE OF OAK BROOK Minutes - 2 - January 232 1979 i 1 _ _. _ _ .. _ __ ._ ..- ..._._ - .. _ . .. ... ... rs- ..a-,. r e ,- v ..- v. 'T+er*. � tv±+rr nr 't+.•a +ar *M wr._.. _ s nM.EI'rwlee. .lsvu+ s w'etr sw -{ +•.•. 1 p 4) VILLAGE OF OAK BROOK Minutes - 3 - January 23, 1979 IV FINANCIAL (continued) E. Payout #14— Mayfair Construction Co. - Reservoir York Road Staff to review with Mayfair Construction Company. f}� w F' Approir�lEi =j Porchase °Order = $Ernergericy "Rep'air "s ° #503 —Snow-Plow,- Trustee Rush moved - seconded by Trustee Brown... To approve. _ the - _Purchase - Order_ to_ Hoyle Road Equipment=- ffor�epa. -r-_of Unit #503 Plow Frame at a cost not to exceed $2,200; and- because of the emergency nature of repair that the bidding requirements be waived. Roll call vote_- Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered V QUARTERLY REPORTS A. Engineering Department m Trustee Rush moved - seconded by Trustee Cerne... - -That the ort of the Engineering Department be approved as submitted. - VILLAGE OF OAK BROOK Minutes - 3 - January 23, 1979 Voice vote - all in favor So ordered Y - -B: - - Fire Department Trustee Brown moved - seconded by Trustee Rush... That the report of the Fire Department -be approved as submitted. Voice vote - all in favor So ordered C. Inspection Bureau Trustee Glaves moved - seconded by Trustee Brown... That the report of the Inspection Bureau be approved as submitted. Voice vote - all in favor So ordered D. Library Trustee Cerne moved - seconded by Trustee Philip... That the report of the Library be approved as submitted.. Voice vote - all in favor So ordered E. Police Department Trustee Broun moved - seconded by Trustee Rush... That the report of the Police Department be approved as submitted. Voice vote - all in favor So ordered F. Public Works Department Trustee Rush moved - seconded by Trustee Cerne... That the report of the Public Works "Department be approved as submitted. Voiceyvote-"-- all in favor So ordered VILLAGE OF OAK BROOK Minutes - 3 - January 23, 1979 • VILLAGE OF OAK BROOK Minutes - 4 - January 23, 1979 !VI OLD BUSINESS A. Oak Brook Golf Course Building - Architect Contract Trustee Cerne moved - seconded by Trustee Philip... I� r I r. - Between Chner and. Architect" eTteSanaruorm.: o,greeenax ti � To �aapro� "» dated- December 15 1978 subject to review by the Village Attorney. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell ._ Nays: None - - -_ So ordered °B.­ Reuben- H. - Donnelley_ Corp oration - Variation Side Yard Parkin The- Zoning - ,Board of Appeals, on January 2, 1979, recommended that a variation be granted to-allow not more than 91-parking spaces on -- the--side- yard- adjoining -Clearwater Drive. - ---C. Reuben-H.—Donnelley Co ation - Dock Variation Loan - -_ ✓ - -- - �____ Zoning -Board -of Appeals on-January 2, 1979 -, -- recommended that ..�t.�, .._w'a :_var.iation Abe granted- ta-- •reduce _ the number of required loading,,-, -- - - berths from four to two. �= Trustee Brown -moved - seconded by Trustee Glaves... - - - - -- --- - - -_ -- _ :�_ -To continue= the --two _- items- (B= and -C) to the next regular - meeting. - _ .Roll.- ca-1_l. vote ---. Ay-_Trustees_Brown,. -- Cerne, Glaves, Philip, - Reynolds,.___, -- Rush, and President Howell t Nays: None So ordered j -D: 16th Street &- Spring Road - Addendum to Joint Agreement The Second - Addendum to--the-Joint Agreement,-which has been-prepared at T the request of the -Federal Highway Administration, - refers to the con- struction and subsequent maintenance and patrolling of the bicycle path, and also up -dates the project costs. 1 Trustee Rush moved - seconded by Trustee Cerne... _To approve the Second Addendum to the Joint Agreement and waive reading of same. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, E Rush, and President Howell Nays: None So ordered E. Forest Glen Units I & II - Acceptance of Public Improvements w Torode Associates requested acceptance of all improvements in Forest Glen Units I & II and release of Performance and Payment Bonds #BND2056988, nB.N02056989, #BND2094479, and #BND2094480 covering final asphalt surface, adjustments, and final landscaping. The Village En- gineer recorr�_ended acceptance with an agreement that certain items be completed. Trustee Rush moved - seconded by Trustee Philip... To- a�:cept'- the Public- -Improvements of Forest Glen Units I & II and re,- vleasea -the Performance .and..Payment�.,Bonds as requested,_ subject ito.a J legal agreement being executed to guarantee completion of -the improvements. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered VILLAGE OF OAK BROOK Ntinutes 4 - January 23, 1979 a 1 f ' VILLAGE OF OAK BROOK Minutes - 5 - January 23, 1979 VI OLD BUSINESS (continued) _ F,, r.- , Authority to Bid - Furnishin s Trustee Philip moved - seconded by Trustee Cerne... •1 ,'.� �d .,'ti c"F r. l c -, installing genera hss" Y• f r_ ° .',C: oFkk •`, ,`iw: :`_'b y,1" .i "`!.; Ef�a i�,.� T© authorise the b'dding� fors's`upplyi,ng and installl office furniture for the Village Commons to be received in the office of the Village Manager until 2:00 p.m. February 21 , 1979. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered G._ Saddle Brook Unit -III - Reduction - Letter of Credit l Request received from the Saddle Brook Development Company for a - - . _ _ _ r_eduction_ of = the _ Letter. of- Credit No. GTS530D by $271.t330.-87,- - -r leaving a remaining balance of $107,843.63. - - - j - Trustee--Rush-moved - seconded by Trustee Browne.. i To - approve the reduction of -the Letter of Credit as requested. Roll call vote- - -A es -: Trustees Brown, Cerne, Glaves, Philip, Reynolds, _ y_ Rush, and President Howell Nays: None So ordered H. Report of Activities = r j A&ninistration & Communication: - =_ -rustee Philip-- - moved - - seconded -by Trustee- Cerne... _ That Acting Village Engineer Durfey be appointed Village Engineer. Roll call Vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell - N So ordered Nays: None Finance Caaital: TrusT-e, Cerise reported that the Long P.ange Financial Plan was i being prepared, including the Sports Core Budget. Public Safety: Trustee Glaves commended the ambulance service. Public Works: Trustee Rush reported that nine employees put in a grand total of 1,220.5 hours during the "Blizzard of `79." Alternatives for snow removal will be investigated. Traffic : - Trustee Reynolds reported that the DuPage Mayors & Managers Conference met with State Representatives and Senators; the State wide increase in Motor Fuel Tax funds will be forthcoming; and the informal review with cons4ltant - -on Rt.-83 Study. Zoning & Planning: -_ ;� ;�x� . ; *,.'k. °_: ►.� Brownj. reported that -the,- Historic Gateway StudyE is. still pro- Trustee,, -ceeding; and that the Zoning Board of Appeals is discussing Ordinance definition refinements,.— VILLAGE OF OAK BROOK Minutes - 5 - January 23, 1979 I. VILLAGE OF OAK BROOK Minutes - 6 -- January 23, 1979 i VII NEW BUSINESS A. Agreement - Aero Telemechanics Club i The Aero Telemechanics Club has requested the use of a portion of the Y _ .-Oak Brook Sports Core ..for .the _ flying of radio controlled -model aircraft -at`� an -annual users fee of $1, 500. Trustee Philip moved - seconded by Trustee Cerne... _To approve the Agreement---and-that the President and Clerk affix their signatures thereon. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered B. Saddle Brook Unit V - Park Site Variation �- Referred-to-Zoning Board of Appeals meeting February -6, 1979. C. Open Forum No one appeared. VIII ADJOURIN1i ENT- - Time - 9:00 p.m. r - Trustee-Brown-moved - seconded by Trustee Rush...- i j To adjourn this meeting. Voice vote - all in favor i Respectfully submitted, r`J ' Marianne Lakosil, Village Clerk So ordered VILLAGE OF OAK BROOK Minutes - 6 - January 23, 1979