Minutes - 01/23/2001 - Board of TrusteesVILLAGE OF OAK BROOK Minutes January 23, 2001
UNOFFICIAL UNTIL APPROVED AS WRITTEN x
OR AS AMENDED _ BY VILLAGE BOARD ON
February 13, 2001
1. MEETING CALL: MEETING
CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:34 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, Craig, Kenny,
McInerney and Savino.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr. Village Engineer; Debra J.
Jarvis, Fire Chief; Bruce F. Kapff, Director of Information Services &
Purchasing; Robert L. Kallien, Jr., Director of Community Development;
Darrell J. Langlois, Finance Director; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Michael J. Meranda, Director of Public
Works; Allen W. Pisarek, Police Chief; Trey VanDyke, Golf Club Manager
and Jerry Bulifant, Supervisor of the Mayslake Peabody Estate.
3. ANNOUNCEMENTS AND OPEN FORUM: No one appeared.
4. APPROVAL OF MINUTES: MINUTES:
BOT 01 /09 /01
Motion by Trustee McInerney, seconded by Trustee Butler, to approve the
minutes of the Regular Board of Trustees Meeting of January 9, 2001 as
presented and waive the full reading thereof. VOICE VOTE. Motion carried.
5. CONSENT AGENDA:
Trustee Kenny arrived at 7:36 p.m.
Items on the Consent Agenda were routine in nature and enacted in one
motion. Trustee Caleel requested Item F. 4. be removed from the Consent
Agenda for clarification.
n
tLAGE OF OAK BROOK Minutes Page 1 of 8 January 23, 2001
APPROVAL:
A. APPROVAL OF BILLS BILLS -
$638,911.71
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL -
JANUARY 6, 2001 $414,228.54
(gross)
C. APPROVAL OF CHANGE ORDERS:
1) CHANGE ORDER #1 - RESERVOIR B UNDERGROUND RES B UNDR
STORAGE TANK PROJECT STORG TANK
D. APPROVAL OF PAYOUTS:
1) CIVILTECH ENGINEERING, INC. - PAYOUT #23 - YRK/HRGR
YORK/HARGER BIKE TRAIL - $2,449.31 BIKE TRL
2) METRO ENVIRONMENTAL CONTRACTORS, INC. - RES B UNDR
PAYOUT #1 & FINAL - RESERVOIR B UNDERGROUND STORG TANK
STORAGE TANK - $25,246.00
E. APPROVAL OF REFERRALS:
1)
OAK BROOK HINES DEVELOPMENT LLC - (700 -800
REFER -
COMMERCE DRIVE) - TEXT AMENDMENT - REFER TO
OB HINES
PLAN COMMISSION MEETING OF FEBRUARY 19,2001 AND
TXT AMEND
ZONING BOARD OF APPEALS MEETING OF
700 -800 COMRCE
MARCH 6, 2001
F. APPROVAL OF AUTHORIZATION TO SEEK BIDS OR
PROPOSALS:
1)
2001 CRACK SEAL PROJECT
`01 CRK SEAL
2)
POLICE DEPARTMENT UNIFORMS
PD UNIFRM
3)
GOLF COURSE COMMODITIES
GOLF COMM
G. APPROVAL TO ACCEPT AND PLACE ON FILE - TREAS RPT
TREASURER'S REPORT OF DECEMBER, 2000 12/00
H. APPROVAL OF 2001 PAVEMENT REJUVENATION PROJECT - '01 PAV
AUTHORIZATION TO NEGOTIATE CONTRACT REJUV PRJ
I. APPROVAL OF RESOLUTION #2001 -TX -MFT -R -764, A RES #01 -TX-
RESOLUTION FOR MAINTENANCE OF STREETS AND MFT -R -764
VILLAGE OF OAK BROOK Minutes Page 2 of 8 January 23, 2001
HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS '01 Chic SEAL
HIGHWAY CODE (2001 CRACK SEAL PROJECT - MFT PORTION
MFT PORTION)
J. APPROVAL OF 2001 -2002 BUDGET CALENDAR - ACCEPT AND `0 I -'02 BUD
PLACE ON FILE FOR PUBLIC INSPECTION CALENDAR
K. APPROVAL OF GOLF MERCHANDISE FOR RESALE GOLF MDSE
Motion to approve the Consent Agenda was made by Trustee McInerney,
seconded by Trustee Caleel. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
6. ITEMS REMOVED FROM CONSENT AGENDA:
F. 4) GOLF COURSE MAINTENANCE EQUIPMENT GOLF CRSE
REPLACEMENT EQUIP REP
Trustee Caleel requested Item F.4. be removed for a clarification of the
need to purchase nine mowers at one time. Golf Club Manager
VanDyke explained that six mowers are used simultaneously to mow
quickly before the 6:00 a.m. tee off time. Trustee Caleel asked if the
purchases could be staggered. Golf Club Manager VanDyke explained
that it is advantageous to have all the same brand mowers as different
mowers cut differently and the mowers are easier to maintain when
they are the same brand. Golf Club Manager VanDyke will submit
further information to the Board in the Village Manager's
memorandum.
Motion by Trustee Kenny, seconded by Trustee Savino, to authorize
staff to seek bids for golf course maintenance equipment replacement.
VOICE VOTE: Motion carried.
7. ACTIVE AGENDA (Items for Final Action
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE #2001- ZO -TA -G -669, AN ORDINANCE ORD#OI -zO-
AMENDING SECTIONS 13 -10A -2 AND 13 -12 -413 OF THE TA -G -669
VILLAGE CODE OF THE VILLAGE OF OAK BROOK, IL PRIME GRP
VILLAGE OF OAK BROOK Minutes Page 3 of 8 January 23, 2001
RELATING TO SPECIAL USES AND OFF - STREET PARKING SPEC USE
REGULATIONS, RESPECTIVELY PARKING
Pursuant to the direction of the Village Board at their meeting of
January 9, 2001, Village Attorney Martens has drafted Ordinance
#2001- ZO -TA -G -669, "An Ordinance Amending Sections 13 -10A -2
and 13 -124B of the Village Code of the Village of Oak Brook, IL
Relating to Special Uses and Off - Street Parking Regulations,
Respectively." These text amendments allow a hotel as a special use
and allow required off - street parking spaces to be located within 300
feet of the building structure served.
Motion by Trustee Savino, seconded by Trustee McInerney, to approve
Ordinance #2001- ZO -TA -G -669 "An Ordinance Amending Sections
13 -10A -2 and 13 -124B of the Village Code of the Village of Oak
Brook, IL Relating to Special Uses and Off - Street Parking Regulations,
Respectively," as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) ORDINANCE #2001- ZO -SU -S -985, AN ORDINANCE ORD #01 -ZO-
GRANTING A SPECIAL USE FOR CONSTRUCTION OF A SU -S -985
HOTEL (800 -810 JORIE BOULEVARD, OAK BROOK, SPEC USE
IL 60523 ) HOTEL
Pursuant to the direction of the Village Board at their Board meeting of
January 9, 2001, Village Attorney Martens drafted Ordinance #2001 -
ZO -SU -S -985, "An Ordinance Granting a Special Use for Construction
of a Hotel (800 -810 Jorie Boulevard, Oak Brook, IL 60523)," an
ordinance granting special use to allow construction of a five -story
155 -room hotel.
Motion by Trustee Savino, seconded by Trustee Kenny, to adopt
Ordinance #2001- ZO -SU -S -985, "An Ordinance Granting a Special
Use for Construction of a Hotel (800 -810 Jorie Boulevard, Oak Brook,
IL 60523)," as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
LGE OF OAK BROOK Minutes Page 4 of 8 January 23, 2001
7. C. AWARD OF CONTRACTS: None.
8. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT
President Bushy attended the winter meetings of the U. S. Conference
of Mayors in Washington, D.C. She explained that the U.S. Mayors
discussed e- commerce and sales tax revenue. Chicago Mayor Daley
hosted a meeting with the Illinois delegation and Senators Durbin and
Fitzgerald regarding this topic. Senator Fitzgerald came out strongly in
favor of the municipalities' position on e- taxation. Senator Fitzgerald
has assigned a staff member to be a liaison to the municipalities as
Senator Durbin had done this previously. They also discussed natural
gas prices and the feasibility of going into spot market to bundle
purchases regionally or conference -wide. They are looking for
guidance from state and federal government on how to do this. The
Village received a position paper from the City of Chicago that
provided research information for the Village and the DuPage Mayors
and Managers Conference on this topic. Governor Ryan invited
mayors to six regional meetings scheduled through out the state to
discuss Low Income Home Energy Assistance Program (LIHEAP).
President Bushy indicated Oak Brook has many senior citizens that
may need help and residents may call the Village at 990 -3000 for
further information. The Metropolitan Mayors Caucus will be
discussing this topic to determine if they are able to assist in this
matter.
At the conference, the Urban Economic Policy Committee discussed
the census and sales tax. President Bushy also was given the
opportunity to ride on the new bullet train at 125 mph. The attendees
were provided with a map of where the high -speed corridors are going
to be in United States with Chicago being a hub of a high -speed rail
corridor. This is an important issue as the Village looks to regional
transportation concerns as none of the corridors have been designed.
Roads will go over or under the tracks due to their high speed and
Amtrak has been given approval to design five corridor commuter rails
in Illinois. Regarding sales tax, discussions were held first to determine
classifications of merchandise as states tax differently depending upon
what an item is called. Mayors are working with .com companies to
explain their position that they do not wish to tax access to the internet.
Some of the corn companies initial resistance was fear that
municipalities would tax access to the Internet. President Bushy will
return in March to the National League of Cities Conference in
k
VILLAGE OF OAK BROOK Minutes
Page 5 of 8 January 23, 2001
INFO &
UPDATES
VLLG PRES
Washington. She suggested a mayors trip to Washington, as a separate
delegation, to buttonhole the Illinois delegation to insure they
understand the position on subjects of importance to the cities. This
was well received by the City of Chicago and they will organize this
event.
B.
VILLAGE MANAGER No report was given.
9. DEPARTMENTAL REPORTS -
QUARTERLY REPORTS: QTLY RPTs
A.
Communications Center
H. Library
B.
Community Development
I. Police Department
C.
Engineering Department
J. Public Works
D.
Finance Department
K. Recycling
E.
Fire Department/EMS
L. Risk Management
F.
Information Services/
M. Sports Core - Bath & Tennis
Purchasing
and Golf
G.
Legal Department
N. Village Clerk
Quarterly reports were accepted as presented and placed on file.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
RECOMMEND
A. RECOMMENDATION - FOREST PRESERVE DISTRICT OF PEABODY
DUPAGE COUNTY - PEABODY MANSION - (1717 W. OAK TIME EXT
BROOK ROAD) - TIME EXTENSION FOR SPECIAL USE 1717 oB RD
The fourth amendment to Ordinance S -841, approved on February 22, 2000, as
Ordinance S -960, "An Ordinance Approving Fourth Amendment to Ordinance
S -841 Extending the Expiration Date of the Special Use Permit Granted
Therein (1717 Oak Brook Road, Oak Brook, IL 60523) ". Currently the special
use permit for the historical facility at 1717 W. Oak Brook Road will expire on
February 13, 2001. To date, occupancy permits have not been issued. Life
safety and Americans with Disabilities Act (ADA) plans have been tentatively
approved by the Illinois Historic Preservation Agency (IHPA) and the Forest
Preserve District will begin procedures of obtaining permits and pre - qualifying
contractors. It is estimated construction will take approximately six to seven
months.
The Forest Preserve District is now requesting another one -year extension. It
appears that since the last extension was approved, some progress has been
made on the project in regard to life safety and ADA issues.
Jerry Bulifant, Supervisor for the restoration project of the historic property,
_ addressed the Village Board on the progress of the project. The DuPage Forest
V ti'
VILLAGE OF OAK BROOK Minutes Page 6 of 8 January 23, 2001
Preserve District expects to go to bid in one month and expects occupancy in
December 2001. They would like to do fundraising on the first floor in Phase I
of the project. The estimated cost for this project of $7,000,000 is in three
phases. They have received $3,000,000 through state grants and the remainder
from fundraising. The Forest Preserve District is going to ask for additional
funds from Illinois Tourism. The maintenance of the Peabody Estate will be
subsidized from the fees. The chapel will be converted to an indoor theatre
(First Folio) and additional amenities, gift shop and museum, tearoom,
environmental studies room and corporate rooms available. A catering facility
will be used with warming trays only.
Trustee McInerney stated he would vote against this time extension as it
appears they have added potential special uses of the property which were not
originally presented to the voters in the referendum approval. President Bushy
concurred with Trustee McInerney and commented that the nature of the
project has changed and it would be appropriate if the Village would be
brought up to date on what has occurred and know if the Village will be
burdened by these changes.
Village Manager Veitch clarified for the record that, pursuant to State Statute,
the building code jurisdiction of this property is vested with DuPage County
and not in the Village of Oak Brook. DuPage County issues certificates of
occupancy not the Village, while the Village retains land use and zoning
control, which is before the Board presently.
Motion by Trustee Caleel, seconded by Trustee Butler, to table this agenda
item to the next regular Village Board meeting. VOICE VOTE:
Motion carried.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. ADJOURN TO A CLOSED MEETING TO DISCUSS PENDING
LITIGATION
Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting
at 9:37 p.m. to a closed meeting to discuss pending litigation. ROLL
CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
V LAGE OF OAK BROOK Minutes Page 7 of 8 January 23, 2001
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CLOSE MTG
13. ADJOURNMENT
Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting
at 10:01 p.m. VOICE VOTE: Motion carried.
ATTEST:
inda K. Gonnella, MC
Village Clerk
BOT- 012301
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VILLAGE OF OAK BROOK Minutes Page 8 of 8 January 23, 2001
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