Minutes - 01/23/2007 - Board of TrusteesMINUTES OF THE JANUARY 23, 2007 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
FEBRUARY 27, 2007.
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:30
p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W. Craig,
Jeffrey J. Kennedy, Kathryn F. Manofsky, Robert G. Sanford and Asif
Yusuf.
ABSENT: None.
IN ATTENDANCE: Richard B. Boehm, Village Manager; Jeffrey P. Moline, Assistant
Village Manager; Harlan Spiroff, Village Attorney; James Bodony, Fire
Chief, Dale L. Durfey, Jr., Village Engineer; Bruce F. Kapff, Director of
Information Services & Purchasing; Robert L. Kallien, Jr., Director of
Community Development; Darrell J. Langlois, Finance Director;
Michael J. Meranda, Public Works Director and Trey VanDyke, Golf
Club Manager.
3. PRESIDENT'S OPENING COMMENTS
President Quinlan reported that he had met with the President of the Oak Brook Area
Chamber of Commerce, Tracy Mulqueen. He felt that their meeting was productive and
that the Chamber was very much on board with the direction of the Board relative to
beautification and revitalization and pledged 100% support.
He added that the Commercial Revitalization Task Force had met and had a very
productive meeting. He also reiterated that residents were welcome to attend any of
these meetings and the Village was looking for input into the direction that the Village
would take.
4. RESIDENT /VISITOR COMMENT
Resident William Lindeman addressed the Board indicating that he was in attendance at
the Commercial Revitalization Task Force and the Beautification Committee and he was
very impressed. He felt the consultants were very qualified to do what they were hired
to do and felt that the money was well invested. He was also impressed with the
progress make on the project and the quality of the project.
VILLAGE OF OAK BROOK Minutes Page 1 of 13 JANUARY 23, 2007
4. He then expressed concern for the lack of public information on the Agenda Item
relative to the legal bills.
5. APPROVAL OF MINUTES
A. ADJOURN TO CLOSED MEETING to discuss minutes of meetings lawfully
closed under the Open Meetings Act, whether for the purpose of approval by the
body of the minutes, or for semi - annual review of the minutes as required by the
Open Meetings Act.
Trustees Aktipis and Manofsky indicated their concern for the redactions on the
Minutes to be released. They believe that the issues have been resolved and that all
of the information should be released. Trustee Aktipis had reviewed the recordings
of several of the sets of Minutes up for discussion and wished to make corrections
and additions.
Motion by Trustee Manofsky, seconded by Trustee Kennedy, to adjourn to Closed
Meeting at 7:40 p.m. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
B. RECONVENE THE REGULARLY SCHEDULED MEETING OF JANUARY 23,
2007 at 8:10 p.m.
President Quinlan announced that Agenda Item S.A. is being continued until the
next regular meeting of the Board of Trustees of February 13, 2007.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
A. Accounts Payable for Period Ending January 19, 2007 - $1,191,671.48
Significant Items included in Above:
1) DuPage Water Commission - $127,021.29
B. Approval of Payroll for Pay Period Ending January 13, 2007 - $671,750.54
C. Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Golf Course Commodities
2) Golf Course Maintenance Equipment
3) 2007 Crack Seal Project
E. Budget Adjustments
F. Resolution R -962, A Resolution Approving the Preliminary Plat for a Five -Lot
Subdivision for Deerpath Woods
VILLAGE OF OAK BROOK Minutes Page 2 of 13 JANUARY 23, 2007
6. G. Ordinance G -827, An Ordinance Amending Article E (04 Office District) of
Chapter 10 (Office- Research - Assembly Districts ) of Title 13 (Zoning Regulations)
of the Village Code of the village of Oak Brook to Add a Special Use for Mixed
Use Developments on Properties Not less than Ten Acres in Area
I. Treasurer's Report - December, 2006
Motion by Trustee Yusuf, seconded by Trustee Sanford, to approve the Consent Agenda
and authorize expenditures as amended. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6. H. ORDINANCE 5 -1183, AN ORDINANCE GRANTING A SPECIAL USE FOR A
MIXED USE DEVELOPMENT IN THE 04 DISTRICT FOR CLEARWATER
The John Buck Company on behalf of Clearwater has requested a special use for a
mixed use development in the 04 District for the property located at 2100 and 2122
York Road.
Trustee Kennedy announced that there were last minute revisions in the format of
the ordinance which he iterated.
As a result of conversations between the Petitioner and Village Staff, it is
recommended that the "conditions" expressed in Section 2 of the proposed
Ordinance be replaced with the following language, specifying that most of the
conditions be addressed in a Development Agreement to be negotiated between the
Petitioner and the Village:
Section 2: The Petitioner is hereby granted a special use for a mixed use
development in the 04 District for Clearwater, located at 2100 and 2122
York Road, Oak Brook, Illinois 60523, subject to the following conditions:
a. The Petitioner's agreement to construct the proposed development in
substantial conformance with the final plans, as revised, and to adhere to
all other Village codes and ordinances relative to building, fire
prevention, engineering, and similar codes at the time a building permit
is issued.
b. The Petitioner's agreement to conclude a Development Agreement
acceptable to the Village and the Petitioner covering the following items:
1. Bicycle Path System on or around the property;
VILLAGE OF OAK BROOK Minutes Page 3 of 13 JANUARY 23, 2007
7.
6.H. 2. Sidewalk on the north side of 22nd Street between York Road and
Clearwater Drive;
3. Traffic Signal at York Road and Clearwater Drive;
4. Extension of right hand turn lane on York Road southbound from
the intersection of York Road and 22nd Street;
5. Potential access ramp to southbound I -294; and
6. Final resolution of Stormwater Management issues.
Trustee Aktipis asked whether the proposed Development Agreement would be
subject to Board approval. Manager Boehm and Asst. Village Attorney Spiroff
stated that it would.
Motion by Trustee Kennedy, seconded by Trustee Aktipis, for passage of
Ordinance S -1183, An Ordinance Granting A Special Use for a Mixed Use
Development in the 04 District for Clearwater as amended. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS - None presented.
9. UNFINISHED BUSINESS
A. CONFIRMATION OF APPOINTMENTS - None presented.
B. ORDINANCES & RESOLUTIONS
1) ORDINANCE G -826, AN ORDINANCE ADOPTING A COMPREHENSIVE
AMENDMENT TO TITLE 12 ENTITLED, "VILLAGE RECREATIONAL
FACILITIES" OF THE VILLAGE CODE OF THE VILLAGE OF OAK
BROOK, ILLINOIS CONTINUED FROM JANUARY 9, 2007
The following are proposed revisions to Title 12, Chapters 2 (Golf Club) of the
Village Code to govern for the 2007 season. These revisions have been drafted
by staff based on review of past targets and have been used to structure the
operations for this coming season.
VILLAGE OF OAK BROOK Minutes Page 4 of 13 JANUARY 23, 2007
9. B. 1) Revisions to Chapter 2: Golf Club
12 -2 -2 A: Fees and Rates: Increase Resident and Nonresident greens fees
generally by $1.00. Increase Resident Junior and Resident Senior greens
fees by $0.50. Create a new greens fee category for Nonresident Juniors
and Nonresident Seniors.
A. Spring /Summer Greens Fees; Nonmembers, Including Surcharge
(Season begins through October 15):
12 -2 -2 C: Fees and Rates: Increase seasonal membership fees for Juniors and
Seniors by $25.00 and all others by $50.00.
C Season Membership Fee Schedule: Membership fees are non - refundable
and /or transferable and are established as follows (See subsection F of this
Section for golf surcharge. Any individual who has either a family or
individual membership at the Bath and Tennis Club will qualify for a
twenty (20 %) percent discount applied to their golf season membership):
Corporate
Resident Resident Nonresident
Unlimited
Resident
Nonresident
Resident Jr. /Sr.
NonRes. Jr. /Sr.
Monday -
Thursday:
Not available
Senior Limited
N/A
18 holes
$ 30.50
$ 48.00
$ 22.00
$36.00
9 holes
22.00
30.00
16.00
26.00
Twilight
23.50
36.00
17.50
26.00
Friday, Saturday, Sunday and Holiday:
18 holes
$ 32.50
$ 52.00
$ 23.50
$36.00
9 hole
$ 22.00
33.00
17.00
$26.00
Twilight
$ 26.00
36.00
19.00
$26.00
12 -2 -2 C: Fees and Rates: Increase seasonal membership fees for Juniors and
Seniors by $25.00 and all others by $50.00.
C Season Membership Fee Schedule: Membership fees are non - refundable
and /or transferable and are established as follows (See subsection F of this
Section for golf surcharge. Any individual who has either a family or
individual membership at the Bath and Tennis Club will qualify for a
twenty (20 %) percent discount applied to their golf season membership):
Corporate
Resident Resident Nonresident
Unlimited
$ 1300.00
$ 1550.00
$ 1825.00
Senior
$ 725.00
Not available
Not available
Senior Limited
N/A
N/A
$ 1050.00
Junior
$ 575.00
Not available
Not available
Junior Limited
N/A
N/A
$ 775.00
B. 1) 12 -2 -2 E: Fees and Rates: Increase range memberships by $50.00.
E. Driving Range Fees: The cost of a bucket of sixty (60) balls is seven dollars ($7.00)
for residents and eight dollars ($8.00) for nonresidents. A driving range token
card (20 tokens) may be purchased for fifty -six dollars ($56.00)
VILLAGE OF OAK BROOK Minutes Page 5 of 13 JANUARY 23, 2007
9. B. 1) for residents and sixty -four dollars ($64.00) for nonresidents. The cost of
range memberships is five hundred dollars ($500.00) five hundred fifty
dollars ($550.00) for residents and six hundred dollars ($600.00) six
hundred fifty dollars ($650.00) for nonresidents.
12 -2 -5 B: Golf Leagues: Change the permitted league scheduling to allow for
an afternoon league on Monday and Thursday.
2. Golf league tee times will be scheduled only between the following
times:
Monday
9:00 a.m. to
6:00 P.M.
Tuesday
8:30 a.m. to
6:00 p.m.
Thursday
7:00 a.m. to
6:00 P.M.
Motion by Trustee Craig, seconded by Trustee Manofsky, for passage of
Ordinance G -826, Adopting a Comprehensive Amendment to Title 12, Chapter
2, entitled Oak Brook Golf Club, of the Oak Brook Village Code. ROLL
CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) ORDINANCE S -1184, AN ORDINANCE CALLING FOR THE
SUBMISSION OF A PUBLIC QUESTION TO THE VOTERS OF THE
VILLAGE OF OAK BROOK, COOK AND DUPAGE COUNTIES, ILLINOIS
AT THE APRIL 17, 2007 CONSOLIDATED ELECTION
During meetings for the 2007 budget, staff was requested to prepare a
referendum question seeking an additional one - quarter (1/4%) percent Non -
Home Rule Sales Tax to be placed on the April 17, 2007 Consolidated
Election ballot. In order to ask this question of the electorate, the Board must
pass the Ordinance by February 13, 2007. Upon passage, a certified copy of
the Ordinance must be filed with the DuPage County Board of Elections and
the Cook County Clerk.
On December 9, 2003, a similar Ordinance was adopted by the Village Board
and a referendum for a one - quarter (1/4 %) percent sales tax was placed on the
March 16, 2004 General Primary Election ballot. That referendum was
approved by the voters with 1,430 voting yes; 502 voted no (74% to 26 %).
President Quinlan explained that the Village was in a good, sound financial
situation. The reason the increase was being considered was to provide funds
for additional projects and to assure that property taxes would not be needed in
the future. He added that the vast majority of revenue expected from this
VILLAGE OF OAK BROOK Minutes Page 6 of 13 JANUARY 23, 2007
9. B. 2) increase would be from merchandise sold to individuals outside of Oak Brook.
He reported that even with this increase the sales tax in Oak Brook was still
significantly lower than most other municipalities that would compete with
Oak Brook for sales tax revenues.
Trustee Aktipis reiterated his position that he did not believe that projects
should be approved without the funds available to pay for them. He is
reluctant to support for taxes that are used in that manner. He indicated that he
would vote for this ordinance in order to put it before the residents. Trustee
Craig concurred with Trustee Aktipis.
Motion by Trustee Manofsky, seconded by Trustee Kennedy, for passage of
Ordinance 5 -1184 placing a public question on the ballot for the April 17,
2007 Consolidated Election regarding adding one quarter (1/4 %) percent Non -
Home Rule Municipal Retailers' Occupation Tax and one quarter (1/4 %)
percent Non -Home Rule Municipal Service Occupation Tax in the Village of
Oak Brook. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS
1) 2007 - 2010 TRAFFIC CONTROL AND STREET LIGHTING SYSTEM
MAINTENANCE
Two sealed bids were received and opened on Wednesday, January 17, 2007.
The extended three -year cost for signal maintenance at the Village's 11
signalized intersections is $30,492. For the signalized intersections, the
services rendered will include: annual replacement of all signal lamps, 24 -hour
emergency response, cable locating with fixed pricing for labor and equipment,
and established percentage markup for material. Meade Electric was awarded
the previous three -year contract (2004 -2007) and has performed adequately.
The three -year cost in our previous contract was $28,413.
Motion by Trustee Yusuf, seconded by Trustee Kennedy, that the Village Board
award a three -year contract for Traffic Control and Street Lighting System
Maintenance to the lowest responsive and responsible bidder, Meade Electric
Company, Inc., 9550 West 55th Street, McCook, Illinois 60525, subject to staff
review, for the three -year lump sum cost of $30,492 and the unit prices for
miscellaneous work as indicated on the attached bid tabulation. ROLL CALL
VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 7 of 13 JANUARY 23, 2007
9. C. 2) PLOTTER/SCANNER REPLACEMENT
Three sealed proposals were received on Wednesday, December 6, 2006. The
following is a tabulation of the submitted proposals.
Vendor
Clifford -Wald
CDW -G
Oce
North America
Plotter /Scanner price
$175490.00
$18,435.33
$295220.00
Trade -In
- 300.00
- 310.00
- 6,030.00
Net Price
17,190.00
189125.33
239190.00
3 year maintenance cost
4,100.00
5,082.00
10,395.00
3 year cost of ownership
21,290.00
23,207.33
33,585.00
* Oce proposed alternate equipment — Oce CS2044 plotter, Oce CS4142Q
scanner.
This equipment will replace the existing unit in the Engineering Department -
Hewlett- Packard DesignJet 750C Plus plotter. The old unit has been used to
print large -scale (42" wide) CAD and other drawings. It is being replaced by a
system that performs both scanning and plotting. As the Village continues to
implement a document management system, staff needs a scanner that will
handle our larger documents, including engineering plans, plats and subdivision
plans. The recommended plotter /scanner will also serve at such time as the
Village is able to implement a Geographic Information System (GIS). The
current plotter has had continuing problems with ink cartridges drying up in
between use, more frequent service calls and is approximately ten years old.
Motion by Trustee Yusuf, seconded by Trustee Kennedy, that the Village Board
award a contract for the purchase of a Hewlett- Packard DesignJet 820 MFP
combination scanner and plotter, to the firm submitting the best value package,
Clifford -Wald and Company, Palatine, IL, subject to staff review, for the lump
sum price of $17,190 (net after trade -in of HP DesignJet 750C Plus plotter).
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) ELECTRICAL ENERGY SUPPLIER - WATER PUMPAGE
Pursuant to Board action on October 24, 2006, staff entered into an agreement
with Energy Choice, to assist the Village secure a competitively priced
electricity supply 'for non - franchise covered electricity. The Village is pursuing
this option because the energy rate freeze on Commonwealth Edison supply has
been lifted. Electrical energy supply cost savings are expected to be in the 25 %-
30% range compared to prices available through Commonwealth Edison.
VILLAGE OF OAK BROOK Minutes Page 8 of 13 JANUARY 23, 2007
9. C. 3) This covers the electricity used by the Water Department for water pumpage.
The other possible item would have been for street lights, but the usage was not
enough to qualify for auction prices. Since there are daily auction prices for
electrical supply, Energy Choice will be determining the lowest price supplier
as of Monday, January 22, 2007, and staff will present that information to the
Village Board for action at its January 23rd meeting. Staff and Energy Choice
will then finalize contract details with the selected supplier.
President Quinlan indicated that this item would be continued until the next
regular Board of Trustees Meeting of February 13, 2007
D. AUTHORIZATION OF PAYMENT OF KUBIESA, SPIROFF, GOSSELAR &
ACKER, P.C. LEGAL SERVICES FOR DECEMBER IN THE AMOUNT OF
$42,799.57
Trustee Kennedy indicated that as a result of his review of this statement, the bill
has been reduced to $41,849.40. He explained that a third of the bill was for the
representation of the Village in the Mayslake litigation against the Village by the
Forest Preserve. He said that the case is at a critical time and therefore it is very
active time in the case. In addition, as the result of a request from the Police Chief,
it was decided to prosecute DUI in- house. He reported that approximately two -
thirds of the bill is relative to litigation matters.
Trustee Craig asked what revenues had been received as a result of the DUI
prosecution. President Quinlan reported that fines would not be seen for
approximately a year, but that when they began to be received it should more than
offset the cost of the prosecution. It was expected that the Village would receive
approximately $700.00 per prosecution.
Motion by Trustee Kennedy, seconded by Trustee Craig, to authorize the payment
of the Kubiesa, Spiroff, Gosselar & Acker, P.C. Legal Services for December in
the amount of $41,849.40. ROLL CALL VOTE:
Ayes. 4 - Trustees Kennedy, Manofsky, Sanford and Yusuf.
Nays. 2 - Trustees Aktipis and Craig.
Absent: 0 - None. Motion carried.
10. NEW BUSINESS
A. CONFIRMATION OF APPOINTMENTS - None presented.
B. ORDINANCES & RESOLUTIONS
President Quinlan indicated that as a result of the discussions during the Closed
Meeting the following two items will be continued until the next regular Board of
Trustees Meeting of February 13, 2007.
VILLAGE OF OAK BROOK Minutes Page 9 of 13 JANUARY 23, 2007
10. B. 1) RELEASE OF CLOSED MEETING MINUTES TO THE GENERAL PUBLIC
FROM JANUARY, 2005 THROUGH DECEMBER, 2006
Effective January 1, 1982 ILCS 120/2.06 requires that all public bodies shall
keep written minutes of all their meetings, whether open or closed. The public
body shall periodically, but no less than semi - annually, meet to review minutes
of all closed sessions that had not been released to the public. At this time, it is
recommended that these minutes be released. Upon review of the minutes, it
should be determined and reported in open session whether the need for
confidentiality still exists as to all or parts of those minutes or whether the
minutes no longer require confidential treatment and should be available for
public inspection. The Closed Meeting Minutes of July, 2006 through
December, 2006 which have been reviewed by Assistant Village Attorney
Gosselar and items that require confidentiality have been redacted. Also,
included is a January 10, 2005 set of Closed Meeting Minutes that were
inadvertently omitted for review by the Board of Trustees during a closed
session in 2005.
2) RESOLUTION R -964, A RESOLUTION AUTHORIZING THE
DESTRUCTION OF AUDIO RECORDINGS OF CLOSED MEETINGS
The Village Board at their January 15, 2004 Board meeting approved Ordinance
2004 - VCODE- CL- MTG- PLCY -G -739 which required a verbatim record shall
be kept of all meetings of the Trustees of the Village of Oak Brook and of all
meetings of any other boards, commissions or other subsidiary "public body" of
the Village of Oak Brook (as defined by the Illinois Open Meetings Act, 5 ILCS
120/2 et, seq,) which are closed to the public. Semi - annually, at the second
regular Board meeting of the corporate authorities, in January and July, the
agenda shall included the following item: "Authorization for destruction of
verbatim recordings of closed sessions." The Village Clerk shall present a list
to the corporate authorities of the dates of closed sessions where:
1. A verbatim recording exists;
2. The corporate authorities have approved the minutes of the closed meeting as
to form, regardless of whether the minutes have been released for public
review; and
3. There have been more than eighteen (18) months since the date of the closed
meeting.
The corporate authorities shall consider whether to authorize destruction of the
verbatim recordings of those meetings. When ordered by the corporate
authorities, the Village Clerk shall destroy the recording of that closed meeting
in a suitable manner. Per State Statute, "The verbatim record of a meeting
closed to the public shall not be open for public inspection or subject to
VILLAGE OF OAK BROOK Minutes Page 10 of 13 JANUARY 23, 2007
10. discovery in any administrative proceeding other than one brought to enforce
B. 2 this Act. In the case of a civil action brought to enforce this Act, the court may
conduct such in camera examination of the verbatim record as it finds
appropriate in order to determine whether there has been a violation of this Act.
In the case of a criminal proceeding, the court may conduct an in camera
examination in order to determine what portions, if any , must be made
available to the parties for use as evidence in the prosecution. If the court or
administrative hearing officer determines that a complaint or suit brought for
noncompliance under this Act is valid it may, for the purposes of discovery,
redact from the minutes of the meeting closed to the public any information
deemed to qualify under the attorney - client privilege. The provisions of this
subsection do not supersede the privacy or confidentiality provisions of the
State or federal law." Per State Statute, this is being done in order to prevent a
violation of the Open Meetings Act and in order to be in compliance with the
State Statute. The Closed Meeting Minutes of January 10, 2005 are also
included as portions of those minutes are now allowed to be released to the
public as approved by Assistant Village Attorney Gosselar.
C. AWARD OF CONTRACTS
1) AUTOMATED EXTERNAL DEFIBRILLATORS (AED)
As a result of changes in the American Heart Association's (AHA) 2005
Resuscitation Guidelines which went into effect in July 2006 the Village's
Survivalink Automated External Defibrillators (AEDs) need to be replaced and
the 5 Cardiac Science AED's the Village has need to be upgraded to be in
compliance. This includes the two AED's that were donated to the department
by National City Bank. The two AED's donated by the Oak Brook Women's
Club in 2006 are of the new protocol and do not need to be updated. The new
Guidelines call for changes in the content of the user prompts, the heart shock
sequence, and the CPR interval time and compression ratio.
While the newer Cardiac Science AEDs are upgradeable via the
communications port, the Survivalink AEDs are not compatible with this
process. As they are of an older design, updating Survivalink AEDs to the new
AHA Guidelines would require a new control board. This is the single most -
expensive component in the device; consequently, the economics do not
warrant replacing the control board in aging Survivalink AEDs. These AED's
were purchased in February of 2001, are no longer under warranty, and most
will soon need new batteries at a cost of $300 each. In addition 34 sets of
electrodes are due to expire at the end of January 2007 at a replacement cost of
$35.00 each. AED's are currently stationed in the Village buildings, police cars
and Fire Department vehicles. The Fire Department recommends taking
advantage of the State of Illinois statewide defibrillator contract #4013248 and
VILLAGE OF OAK BROOK Minutes Page 11 of 13 JANUARY 23, 2007
10. purchase 20 replacement units. The new units will have a seven year warranty
C.1) and include an extra battery. In addition the new units are programmable should
any future AHA guideline changes occur.
Motion by Trustee Yusuf, seconded by Trustee Aktipis, that the Village Board
waive further bidding since the State of Illinois already conducted the bid
process and issue a purchase order to Cardiac Science Corporation for twenty
(20) Automated External Defibrillators (AEDs) and support software for the
contract price of $20,107.40. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
D. GOLF MERCHANDISE FOR RESALE
Staff recommends that the Village Board authorize the issuance of Purchase Orders
as needed, throughout the year, in amounts which are consistent with the approved
Budget. The Oak Brook Golf Club has budgeted for the purchase of $205,000.00 of
merchandise for resale this year (this includes stock and special orders). Items are
purchased from either the manufacturers or their representatives, and as such it
would not be practical to bid the acquisition of these items since we are already
receiving the best price available. Current plans are to purchase items from
approximately 30 different manufacturers, at an annual range of $500 to $28,000
per manufacturer
Motion by Trustee Craig, seconded by Trustee Kennedy, that the Village Board
waive bidding, and authorize staff to issue purchase orders not to exceed
$205,000.00 for the purchase of golf merchandise for resale, on the basis that the
items being ordered are "sole source ". ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf
Nays: 0 - None.
Absent: 0 - None. Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE PRESIDENT - None presented.
B. VILLAGE MANAGER - Manager Boehm encouraged residents to go to the Village
Website on the home page click on the Commercial Revitalization Project which
will lead you to a survey which we ask for feedback. He reported that following
the next Commercial Revitalization Task Force there will be a public forum that the
Village encourages residents to attend.
VILLAGE OF OAK BROOK Minutes Page 12 of 13 JANUARY 23, 2007
11. C. VILLAGE CLERK - Clerk Gonnella reported that six residents had picked up
packets for the Village President position and five residents picked up packets for
the Village Trustee positions. She announced the beginning date for filing
petitions and explained the process for simultaneous filings.
12. ADJOURNMENT
Motion by Trustee Craig, seconded by Trustee Kennedy, to adjourn the Regular
Meeting of the Board of Trustees at 8:45 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 13 of 13 JANUARY 23, 2007