Minutes - 01/24/1995 - Board of TrusteesVILLAGE OF OAK BROOK Minutes JAN. 24, 1995
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN 4--- OR
AS AMENDED , BY VILLAGE BOARD
ONr'
1. MEETING CALL: `f
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30
p.m.. Pledge of Allegiance was given.
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Ca%aretta, McInerney,
Payovich and Shumate.
Trustee Kenny arrived at 7:34 p.m.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Vie Manager; Vince Long, Assistant
to Village Manager; Richard A. Martens, Village Attorney; Bonnie Sartore, Bath
& Tennis Club Manager; Tom Hawk; Director of Code Enforcement; Dale L.
Durfey, Jr., Village Engineer, Darrell J. Langlois, Finance Officer/Treasurer,
Robert Nielsen, Fire Chief/Building Commissioner; Trey VanDyke, Golf Club
Manager; Ruth A. Martin, Librarian; James Fleming, Chief of Police; Michael J.
Meranda, Superintendent of Public Works; Bruce F. Kapff, Purchasing
Director /Grants Coordinator.
3. ANNOUNCEMENTS & OPEN _FORUM:
Resident, Harry Terlecki, read a siaternent to the Village Board requesting the
Board of Trustees to operate the Village on a daily basis and postpone any
major decisions until our residents elect Village municipal officials on April 4,
1995.
President Bushy requested the Board of Trustees consider a possible
celebration at the Sports Core for the Fourth of July. The National Fire
Protection Association has revised their standards for the detonation of
fireworks. President Bushy suggested the Board direct staff to examine the
question of whether or not fireworks are viable on the Sports Core property
given the new standards. If it is not Liable, then the Board may want to
consider alternative celebrations, such as an event on the Sunday of the Labor
Day weekend. A possible consideration would be the homeowners
associations sponsoring various activities for the day. The Oak Brook Park
District could supervise a Field Games type of event on the open fields. This
could be a great cooperative effort between the Park District and the Village.
Music could also be considered for entertainment in the evening. She
suggested Oak Brook Day on Memorial Day weekend continue, as it marks the
opening of the Bath & Tennis Club.
VILLAGE OF OAK BROOK Minutes Page 1 of 12 January 24, 1995
MEETING CALL
ROLL CALL
ANINOUNCEM-ENTs
AND
OPEN FORD
4.
5.
Trustee Shumate agreed that Fire Chief Nen review the standards for
detonation of fireworks and report to the Board., He asked other taxing districts
such as the Forest Preserve, Oak Brook Park District or business community
may wish to participate in an event. Trustee Calzaretta recommended
eliminating the fireworks display due to the cost and replacing it with another
event. The 1995 budget has $58,000 budgeted for Oak Brook Day and the
Fourth of July or a comparable event, Trustee Calzaretta questioned how
many residents attended versus non - residents for the fireworks display. He
agreed that an event be held for the Village residents rather than the entire
area. Trustees Kenny and Bartecki concurred. Trustee Payovich agreed that
the Village could afford the funding for an event. Trustee McInerney asked
that the Board study options for an event and make a commitment to do it as a
policy statement so that it not be reviewed annually.
It was a consensus of the Village Board of Trustees to direct staff to examine
the feasibility of a frrewoi ks display for the Fourth of July, alternative options
for 8.n event for the Village residents and present said findings to the Board.
APPROVAL OF MINUTES:
Lotion by Trustee McInerney, seconded by Trustee Kenny, to approve the
minutes of the C jmmittee -of- the -Whole Meeting of January 9, 1995 as
presented _ -, ,d waive the full reading thereof. VOICE VOTE: Motion carried
with Trustee Shumate abstaining.
Motion by Trustee McInerney, seconded by Trustee Payovich, to approve the
minutes of the Regular Meeting of January 10, 1 995 as presented and waive
the full reading thereof. VOICE VOTE: Motion carried with Trustee Shumate
abstaining.
OMNIBUS AGENDA:
MINUTES
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: c: - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: ® - gone.
Absent: (D - None. Motion carried. APPROVAL OF.,
BILLS -
A. APPROVAL OF BILLS: Approved Omnibus Vote. $361,958.54
�. APPROVAL OF PAYROLLS:
1) JANUARY 14, 1995: Approved Omnibus Vote.
2) JANUARY 18. 1995: Approved Omnibus Vote.
C. PAYOUTS:
1)
- $192.817.22: Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes Page 2 of 12
9
January 24, 1995
PAYROLLS -
$190,273.46
$ 26,034.62
PAYOUTS:
D%TC - PIrED
COSTS
jl
2) C RAWFORD, MURPHY & TILLY, INC. - PAYOUT #5 & FINAL -
SRIDGE INVENTORY AND INSPECTION - $1,103.55: Approved
Omnibus Vote.
3) JAMES J, GENES & ASSOCIATES - PAYOUT ##27 - JORIE
BOULEVARD INSPECTION - $169,63: Approved Omnibus Vote.
ii
BRIDGE INVEN- ii
TORY & INSPECt.
.ORIE BLVD.
INSPECTION
4) JAMES J. BENES & ASSOCIATES - PAYOUT #19 - 1994 PAVING '94 PAVING &
AND WATER MAIN PROJECT- $1,320.38: Approved Omnibus Vote. WATER ?MAIN
5) JAMES J. BENES & ASSOCIATES - PAYOUT #6 - 1995 PAVING 1995 PAVING
PROJECT (DESIGN) - $5,339.35: Approved Omnibus Vote. PROJECT (DESIGN)
6) R. W. DUNTEMAN - PAYOUT #8 - 1994 PAVING AND WATER. '94 PAVING &
MAIN PROJECT - $23,890.13: Approved Omnibus Vote. WATER Y`_AIN
7) GROUP I RESOURCES, INC. - PAYOUT #3 - INFORMATION
SYSTEM ANALYSIS - $10,964: Approved Omnibus Vote.
Approved Omnibus Vote.
E. REFERRALS:
1) ORIX -TMK OAK BROOK VENTURE - REZONING ORA -1 TO B-3
(2nn1 22Nn RTRFFT - FnPUFR I .qTWA PPnPFRTYI - RFFFR T
mnibus Vote.
2) INLAND PROPERTY SALES, INC. - RESUBDIVISION, ZONING
Omnibus Vote.
INFO. SYSTa!
ANALYSIS
1994 DRAINAGE,
PRO.IEC`i
REFERRALS:
ORIK -TMK OAK
BROOK VENTURET
REZONING
(2001 22nd St;)
INIT.AT':D PROPERTY
RESUB., T.A. &
VAR. (2901,2905,
2907 Butterfield
3) EASTMAN KODAK - RESUBDIVISION AND ZONING ORDINANCE EASTMAN KODAK -
TEXT AMENDMENT 01717 /'1901 22ND STREET) - REFER TO PLAN RESVB . & T.A.
COMMISSION MEETING OF FEBRUARY 20,_1995 AND ZONING (1717/1901
BOARD OF APPEALS MEETING OF MARCH 7,1995: Approved 22nd St.)
Omnibus Vote.
F. REQUESTS FOR RELEASE OF FUNDS - OAK BROOK HOTEL,
CONVENTION AND VISITORS COMMITTEE - 1995 MARKETING PLAN:
1) MEETINGS AND CONVENTIONS MAGAZINE PROJECT -
51 702.50: Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes Page 3 of 12 January 24, 1995
13,
OBHCVC -1995
MARKETING PLAN
RELEASE OF
FUNDS
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2) BUSINESS TR&VEL NEWS - ;50,557,50: Approved Omnibus mote,
3) "ILLINOIS WEEKEND ESCAPES" - 113,000.00: Approved Omnibus
Vote.
4) "VISITOR'S GUIDE" - $12.500.00: Approved Omnibus Vote.
5) BANK CARD INSERTS - 156.520.00: Approved Omnibus Vote.
G. AMERICAN HEART ASSOCIATION/OAK BROOK PARK DISTRICT 8TH
ANNUAL HEART OF AMERICA CORPORATE RUN: Approved Omnibus
tic. ±e.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE 95- ZO -G-549 AN ORDINANCE AMENDING ORDINANCE
WAY:
Motion by Trustee Shumate, seconded by Trustee McInerney, to pass
Ordinance 95 -ZO -G -549 as presented and -waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
IMBURSEMENT FOR COSTS INCURRED IN
sZARDOUS_MATERIALS INCIDENTS:
Motion by Trustee Kenny, seconded by Trustee Bartecki, to pass
Ordinance 95 -FD -G -550 as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes
1-6
Page 4 of 12 January 24, 1995
AMER. HEART
ASSOC./O.B. PAS
DIST. -8TH ANNUAL
RIJN
�j
ORD . 95-ZO-
G --549
SIGNS IN PUBLIC
RIGHT -OF -WAY "
ORD. 05-FD-
G -550
"SPILLER"
ORDIN- ANGE
t.�' t';�t'�,.�
,P'�'� �.' "V
�I
2) BUSINESS TR&VEL NEWS - ;50,557,50: Approved Omnibus mote,
3) "ILLINOIS WEEKEND ESCAPES" - 113,000.00: Approved Omnibus
Vote.
4) "VISITOR'S GUIDE" - $12.500.00: Approved Omnibus Vote.
5) BANK CARD INSERTS - 156.520.00: Approved Omnibus Vote.
G. AMERICAN HEART ASSOCIATION/OAK BROOK PARK DISTRICT 8TH
ANNUAL HEART OF AMERICA CORPORATE RUN: Approved Omnibus
tic. ±e.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE 95- ZO -G-549 AN ORDINANCE AMENDING ORDINANCE
WAY:
Motion by Trustee Shumate, seconded by Trustee McInerney, to pass
Ordinance 95 -ZO -G -549 as presented and -waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
IMBURSEMENT FOR COSTS INCURRED IN
sZARDOUS_MATERIALS INCIDENTS:
Motion by Trustee Kenny, seconded by Trustee Bartecki, to pass
Ordinance 95 -FD -G -550 as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes
1-6
Page 4 of 12 January 24, 1995
AMER. HEART
ASSOC./O.B. PAS
DIST. -8TH ANNUAL
RIJN
�j
ORD . 95-ZO-
G --549
SIGNS IN PUBLIC
RIGHT -OF -WAY "
ORD. 05-FD-
G -550
"SPILLER"
ORDIN- ANGE
C.
E.
Lot -Nor- -0 V
Motion by Trustee Kenny, seconded by Trustee McInerney, to pass
Ordinance 95 -TR -G -559 as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
Motion by Trustee Kenny, seconded by Trustee McInerney, to pass
Resolution 95- AG -EX9 -R -637 as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - Done.
Absent: 0 - None. Motion carried.
W,
PRESIDENT AND BOARD OF TRUSTEES OF
BROOD:
Trustee Bartecki reviewed %gcfaons of the proposed ordinance establishing
finance, taxation and budget Nolicies. He noted the -innual schedule for
obtaining fork-na!,pub!.k: participation to be as follows: the Village Board
discussion of objectives foa the coming year shall be in July of each year,
the Village Board review of the pimnposed Five -Year Financial Plan shall be
in September of each year, and the Viiiage Board review of the proposed
Municipal Budget and public hearing .)hall occ.:ur in November- December of
each year.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to pass
Ordinance 95 -FI -S -793 as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes
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Page 5 of 12 January 24, 1995
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ORD. 95 -TR-
G -551
I AFFIC BEGS,.-
PROSECUTION OF
VIOLATIONS ,
RES . 9 5- AG -EX1-
R -+637
AGREEMENT FOB,
PROSECUTION
TRAFFIC & MUN .
ORD. VIOLATIONS
OR-D. 95 -FI-
S -793
FINANCE,
TAXATION &
BUDGET POLICIES
F.
n
Trustee Bartecki reviewed the sections of the proposed ordinance
concerning the financial management of the Oak Brook Sports Core.
II
II
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ORD. 95 -SC-
S -794
POLICIES RR:
FINANCIAL MGMT.
SPORTS CORE
i
Motion by Trustee Bartecki, seconded by Trustee Calzaretta, to pass
Ordinance 95 -SC -S -794 as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 1 j - None. Motion carried.
G. QRiJf: „ 95- F1 -EX1 -S -795 AN ORDINANCE ADOPTING AN
INVESTMENT POLICY FOR THE VILLAGE OF OAK BROOK S-7
lL: 95- FI-ExI-
95
INVESTMENT
Motion by Trustee Bartecki, seconded by Thustlee Calzaretta, to pass POLICY
Ordinance 95- FI- EX1 -S-795 as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 6 - Trustee =s Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent- 0 - Norte. Motion carried.
H. ORDINANCE 95 -ST -S -796 AN ORDINANCE ESTABLISHING THE ORD. 95 -ST-
POLICY OF THE VILLAGE OF OAK BROOK WITH RESPECT TO
5 -796
PRIVATE STREETS AND ROADS IN THE VI ! GE: POLICY RE
PRIVATE STREETS
Motion by Trustee Calzaretta, seconded by Trustee Kenny, to pass A” R0ADS
Ordinance 95 -ST-S -796 as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried. l
I. ORDINANCE 95- BU -S-797 ORDINANCE AUTHORIZING LOANS TO THE ORD. 95 -BU-
SPORTS CORE FUND: S -797
AUTHORIZING
The ordinance has been prepared to formalize the loans from the General LOANS TO THE
Corporate Fund to the Sports Core Fund authorized in 1994 and planned SPORTS CORE
for in the 1995 budget. The amount of the loan request. $660,000, FUND
consists of three separate items:
1. On March 4, 1994, the Board approved o
pp " red a loan of $225,000 from the
General Corporate Fund to the Sports Core Fund in order to provide for
VILLAGE OF OAK BROOK Minutes Page 6 of 12 January 24, 1995
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the refund of Bath and Tennis Club memberships paid from October 1,
1993 to March 1, 1994 and to provide working capital for the Sports Core.
While $100,000 of this loan was repaid during the year, these fund were
again needed at the end of 1994 and were loaned back to the Sports
Core. Thus, the entire balance of $225,000 was still outstanding at the
end of 1994, which is $25,000 less than was anticipated in the Five -Year
Financial Plan. Consistent with the Plan and the 1995 Budget, interest on
this portion of the loan is the responsibility of the Food and Beverage
operation. This loan is included in the ordinance in order to update the
amount of interest charges! from 3.5% to the current IPTIP rate and to
formalize the loan in a Village ordinance.
2. The Five -Year Financial Plan and the 1995 Budget provided for the
completion of the lake improvements at the gulf course. Continuing with
the policy established in the 1994 Budget, golf surcharge funds will be
utilized for this project. This project was accelerated in order to complete
all of the lake improvements in 1995. However, there is insufficient funds
in the surcharge account to pay for all of the project. The 1995 Budget
approved a loan of $175,000 from the General Corporate Fund to the Golf
Surcharge account of the Sports Core Fund in order to pay for a portion of
this project. Interest on this portion of the loan will be paid for with golf
surcharge funds.
3. The Five -Year Financial Plan and the 1995 Budget provided for an
additional loan of $250,000 from the General Corporate Fund to the Sports
Core Fund to provide working capital for the operation and to fund capital
projects. Already in 1995, $150,000 has been needed to pay for expenses
incurred prior to receiving revenues from the season and for off - season
payroll costs (notice of this loan was given on January 13, 1995). It is
anticipated that the remaining amount will also be needed in 1995, with
interest on this portion of the loan being charged to the Bath and Tennis
General Operations. It is noted that in the past golf surcharge funds were
used to cover these working capital needs of each year. Since all of the
surcharge funds are needed for the lake improvements and the Village
wishes to use surcharge funds only for appropriate projects, it is
recommended that the General Corporate Fund be used as a source of
financing for these purposes and that the surcharge funds be left intact.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to pass
Ordinance. 95 -BU -S -797 as presented and waive the full reading thereof.
ROLL CALL `.COTE:
Ayes: 5 - T e Ustees Bartecki, Calzaretta, Kenny, Mclnemey, Payovich
and Shumate.
Nays: 0 - done.
Absent: 0 - None. Motion carried.
Truste A. McInerney stated the ordinances enacted regarding finance, taxation, budget,
Sports Core f nancial management, investment, and private streets and roads are the
most significant enactments by this Board in the last year. These policy statements
VILLAGE OF OAK BROOK Minutes Page 7 of 12 January 24, 1995
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��. ��r?•Y � ^�,1�� %4`; i�' :'j ^r , xi.; ;:: I_: t vft'�':j
are guidelines for future Boards.
President Bushy concurred with Trustee
McInerney's comments noting Village
Manager Veitch's efforts in developing these
policy statements.
8. DEPARTMENTAL REPORTS d QUARTERLY REPORTS:
A. Ambulance
H. Planning & Zoning
B. Engineering Department I. Police Department
C. Finance Department
J. Public Works
D. Fire Department
K. Purchasing/Grants
E. Inspection Bureau
L. Recycling
F. Legal Department
M. Risk Management
G. Library
N. Sports Core - Bath &
Tennis and Golf
H. Director of Code Enforcement Hawk notified the Beard that the special
Plan Commission tentatively scheduled for February 8, 1995 has been
cancelled, and the McDonald's hearing will be continued at the regular
Plan Commission meeting of February 20, 1995. The referrals this
evening of the Inland and Eastman Kodak petitions may have to be
scheduled for the regular March Plan Commission meeting.
President Bushy requested that the two referrals be considered for some
time allotment at the February Plan Commission meeting. Director of
Code Enforcement Hawk explained that he had conferred with their
attorney, and a special meeting may be held between the February and
March Plan Commission meetings. President Bushy asked staff to
examine this further, citing the importance of the Village being diligent in
considering a time frame.
I. Trustee Kenny inquired if the Village has authority to ask our tenured
police officers when they plan to retire, as Chief Fleming stated the officers
only have to notify the Village within two weeks of their retirement. Village
Attomey Martens suggested circulating a memorandum stating for
purposes of Village planning, it would be helpful if an officer planned to
retire, to notify the Village in advance so the Village could plan
accordingly. Trustee Kenny requested Village Manager Veitch and Police
Chief Fleming review the issue and report to the Village Board of Trustees.
Chief Fleming explained that Police Department personnel has one officer
above the authorized number of personnel due to the reinstatement of an
officer on disability. The officer was found to be fit for duty and reinstated.
Therefore, upon attrition the number of personnel will be returned to the
aunhorized amount upon retirement of an officer.
J. Trustee Bartecki suggested that two leaf pickups were inadequate.
Superintendent of Public Works Meranda explained there were two full
sweeps of the Village, and three and four pick ups occurred «ntil snowfall,
with a reduction of $6,500 in overtime.
VILLAGE OF OAK BROOK Minutes Page 8 of 12 January 24, 1995
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DEPARTMENTAL
RE-PORTS -
QUARTERLY
REPORTS
s •
Trustee Shumate asked, with respecA to forestry, if the pruning program
had begun. Superintendent of Public Works Meranda stated the test
program has been completed. Hopefully, bids will be ready for March or
April for the Saddle Brook area and, then later in 1995, for the Forest Glen
area.
President Bushy asked Superintendent of Public Works Meranda to thank
his staff for their concerted snow, removal efforts.
K. Purchasing Director /Grants Coordinator Kapff highlighted the first full
calendar year in 1994 for purchasing and grants. The computerized
program indicates the cost savings to the `tillage. The Purchasing Ciierk
maintains a computerized purchase order entry system. She has begun to
coordinate the buying and contract activities with more bidding and
requirement contracts being processed. Trustee Kenny was pleased to
note the $87,000 savings for the Village with the new purchasing system,
and the non - Village share of the grant was $300,000 for the bicycle
pathway.
L. Superintendent of Public Works Meranda noted the fourth quarter of the
recycling report from the haulers seemed high, and it will be reviewed for
accuracy.
N. Bath & Tennis Club Manager Sartore explained in the last quarter of 1994,
twelve `12) special events at the Club were held by Oak Brook civic
organizations. There were more than fifty (50) special events in 1994 by
Oak Brook organizations. The Sasaki study has noted in fitie last quarter
of 1994 fifty (50%) percent of the private use of the Club was from our
residents. This indicates a much higher use of the Bath & Tennis Club b-
residents than anticipated.
Resident, Asif Yusuf, asked for the number of residential members of the
Sports Core. Bath & Tennis Club Manager Sartore explained the
categories of memberships. The figures were not presented in her report
but are available. Mr. Yusuf will contact her for the information.
Resident. Harry Terlecki, asked if the Sports Core had a balanced budget
in 1994. Village Manager Veitc h indicated there were revenues of
$2,530,000, with total expenditures of $2,660,000 for the 1994 calendar
year. The difference reflects the membership refunds from 1993 that were
expensed in 1994. if the refund expenditures were removed, it would be a
balanced fund. The Sports Core Fund is projected to be balanced for
1995. The expenditures included capital improvements and maintenance
to the Sports Core property. Trustee Shumate noted improvements were
such items as the lake improvements, tennis courts, maintenance building
and the improved driving range.
Resident, Harry Terlecki, further asked if a settlement had been reached
regarding the Tennis Dome. Finance Officer Langlois summarized the
VILLAGE OF OAK BROOK Minutes Page 9 of 12 January 24, 1995
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Village received a check for $5,000 to offset any costs, and repairs were
completed by the construction company at their expense. Village Marager
Vei:ch explained the Village had a $1,000 deductible from the insurance
company.
Resident, Asif Yusuf, asked for a list of the revenues and expenditures of
the Bath & Tennis Club and golf course. Trustee Calzaretta suggested he
could receive information from the Village administration.
Golf Club Manager VanDyke estimated there were 12,000 rounds of golf
played by residents who are members, and approximately 10,000 rounds
by non - member residents. Therefore, of the 49,000 rounds of golf
approximately 22,000 rounds were played by our residents of Oak Brook.
All Quarterly Reports were accepted.
UNFINISHED BUSINESS:
A.
A study by Interplan Practices, Ltd., dated December 22, 1994, presented
to the Village Board at the Committee-of-the-Whole meeting of January 9,
1995, indicates that the project can proceed in a manner acceptable to the
Village and Fire Department. Illinois Statutes and Village Ordinance, Sect.
2- 192(k) permit the Viiiage to exempt professional services from
competitive bidding. Staff re Commends Interplan as the most cost
effective alternative, since the company has already completed the
preliminary design.
Motion by Trustee Kenny, seconded by Trustee Calzaretta, to authorize
staff to negotiate a contract (pursuant to State Statutes and Village
Ordinance) for architectural services with Interplan PraV.ices,, Ltd., for
improvements to f=ire Station Two. Said contract will be presented to the
Village Board for final approval. VOICE VOTE: Motion carried with
Trustee Bartecki voting nay.
Trustee Shumate commented on vacant property in Oak Brook and
whether the fire stations are located properly. He questioned if Fire
Station Two shouid be remodeled, as he thought a fire station could be
located next to the shopping center. Trustee Calzaretta clarified the Board
agreed at their last meeting to remodel Fire Station Two to accommodate
our female firefighter. Trustee Shumate asked for a report iridicating the
Village has the appropriate fire and ambulance protection for of residents,
and if the fire personnel are properly housed and equipped.
Trustee Kenny suggested Village Manager Veitch and Fire Chief Nielsen
review his suggestions but proceed with the recommendation and report to
the Board at a later date. The Board continued this discussion under
VILLAGE OF OAK BROOK Minutes Page 10 of 12 January 24, i 995
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CON-TRJACT
ARCHITECTMAL
SERVICES --
FIRE STATIM #2
REMODELING
5 `r
Agenda item 11.
10. NEW BUSINESS:
C
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A. REQUEST FOR PURCHASE - STATE OF ILLINOIS JOINT PURCHASING REPLACEMENT
- REPLACEMENT INSPECTION BUREAU VEHICLE: PURCHASE _
INSPECTION
Orders placed under this contract must be received by the vendor no later BUREAU VEHICLE
than March 1, 1995, with delivery in 4-6 weeks. The Bath and Tennis Club
will use the 1986 Ford Bronco as a replacement for the 1935 Dodge
Diplomat, and transfer funds in the amount of $2,723.23 to the Equipment
Replacement Fund. Combined with budgeted funds ht the amount of
$17,500, this will cover the purchase price for the new vehicle.
Motion by Trustee Bartecki, ss,,.onded by Trustee Catzaretta, to award a
purchase order to McHenry Jeep/Eagle, McHenry, Illinois, the low bidder,
based on bids received by the State of Illinois, at a total cost of $20,223.23
for one (1) Jeep Cherokee. ROLL CALL VOTE: !;
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny,, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
B. CONCEPT REVIEW - WATER SERVICE AGREEMENT - TOWN & TOWN & COU7Y
COUNTRY HOMES HEAMUARTERS BUILDING: xorXS -
WATER SERVIC9,
In view of the relatively minor and technical nature of inconsistencies to AcREL:mffi-NT
the provisions of the Village's policy with respect to water service to areas REQUEST
outside the Village (Ordinance 94 -WA-S -781), and the benefit to the
Village's water system which would result from the extension of the water
main to 16th Street, Village Manar!,-,-r Veitch recommended approval of the
request in concept, subject to neyadation of an acceptable Water Service
Agreement and to the project receiving the necessary approvals from the
City of Oakbrook Terrace. Oakbrook Terrace has indicated that extension
of the water main in the manner proposed and provision of service to this
property, if redeveloped, would not be inconsistent with its plans with
respect to serving its residential areas with water or with the proposal
which Oakbrook Terrace is preparing for acquiring Lake Michigan water.
Al Block, representing Town & Country Homes, stated to the Village Board
that his company will commit to the terms of the water service agreement.
Motion by Trustee Payovich, seconded by Trustee Bartecki, to approve, in
concept, provision of water service to Town & Country Homes'
headquarters expansion located on the west side of Route 83, south -f
16th Street in Oakbrook Terrace, and authorize the Village Attomey and
staff to prepare a Water Service Agreement, consistent with the terms of
the Villages policy on water senyice outside the Village and subject to
approval of the project by the City of Oakbrook Terrace. VOICE VOTE:
VILLAGE OF OAK BROOK Minutes Page 11 of 12 January 24, 1995
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Motion carried. l
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11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
rRE STATION
REMODELING
Fire Chief Nielsen clarified that the Village has a mutual aid agreement with
Downers Grove and Lombard. Trustee Shumate voiced his concern for
receiving immediate service for the west section of the Village due to traffic
congestion and the Village asking for mut-vai aid when he thought a third fire
station could be located at Meyers Road and 31st Street.
Fire Chief Nielsen stated the Village provides proper fare and ambulance ,
protection for the community. a
Trustee Shumate suggested the massive redevelopment of properly owned by
McDonald`s Corporation, Eastman Kodak, Inland and other private property
should be considered. Village Manager Veitch stated the commercial
redevelopment will occur within a half -mile of the existing stations. it
Motion by Trustee Shumate to direct Fire Chief Nielsen to determine., what type
of study be appropriate for the possible commercial, residential and industrial
redevelopment of the Village of Oak Brook for the next twenty (20) years. The
motion died for a lack of a second.
Trustee McInerney suggested a study could be an addendum to one of the
consultant studies being done presently at the Village. Trustee Calaaretta
noted the additional cost to include the Village properties south of 31st Street
in the Lohan Associates study. Fire Chief Nielsen urged the Board to use a
consultant familiar with fore service requirements if a consultant is to be
considered.
Village Manager Veitch suggested any circumstances requiring a need for
location of a third fire station for the west section of the Village could be
researched by Village staff.
It was a consensus of the Village Board of Trustees to direct Fire Chief Nielsen
to draft a_ renr,! + r%f ttiA focwhiiit of a third fire station, consultant fee costs for
Richard Solomon's study and the cost to operate the station.
12_ ADJOURNMENT: ADJOURNMENT
Motion by Trustee Calzaretta, seconded by Trustee McInerney, to adjourn the
meeting at 10:17 p.m. VOICE VOTE: Motion carried.
ATTEST:
Lid& K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 12 of 12 January 24, 1995
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