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Minutes - 01/24/2006 - Board of Trustees1. 2. MINUTES OF THE JANUARY 24, 2006 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON FEBRUARY 13, 2006. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:33 p.m. The Pledge of Allegiance was given. ROLL CALL Village Clerk Linda Gonnella called the roll with the following persons PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W. Craig, Jeffrey J. Kennedy, Kathryn F. Manofsky, Robert G. Sanford and Asif Yusuf. ABSENT: None. IN ATTENDANCE: Richard B. Boehm, Village Manager; Jeffrey P. Moline, Assistant Village Manager;James Bodony, Fire Chief, Robert L. Kallien, Jr., Director of Community Development; Darrell J. Langlois, Finance Director; Margaret Klinkow, Library Director; Michael J. Meranda, Public Works Director; Nelson Patras, Interim Bath & Tennis Club Manager; Thomas Sheahan, Chief of Police; Trey VanDyke, Golf Club Manager; John Baar, Chairman of the Board of Fire and Police Commission; Moin Saiyed; Member of the Plan Commission and Ali Yusuf, son of Trustee Yusuf. Fire Department staff in attendance was Sharon Johnson, David Kornfeind, Jeff Marciniak, Thomas McEllin, Robert Morton, Mark Schoppe, Dennis Schultz, Shaun Swagler, Ted Vassios, Glen Washington, Konrad Wies, Jennifer White Mark Guerrieri and Danielle Ryan. Police Department staff in attendance were Benjamin Kadolph, Sergeant Mary Jo Nugent Also attending was Lorraine Wesolowski of the Alliance Against Intoxicated Motorists and Patricia Knuth from Brook Forest School District 53 . Police Officers, K9 Teams, Friends & Guests also in attendance were: Jake Zagman, Matthew Fiorito, John Bazukas, K9 Swojy, Steve Liss, K9 Quanto, Joe Digangi, K9 Dago, Tom Shaw, K9 Lars, Eddie Corneliusen, K9 Kairo, Louis Hayes, Jr., Rich Stutte, K9 Rolf, George Foy, K9 Astor, Douglas Sauboan, K9 Oran, Stew Wing, K9 Bosco, Tom Dermody, K9 Lobo, Kevin Tomaszewski, Chris Bakken, Brian Melvin, Tom Kozielski, Jim, Caliendo. Scott Johnstone, Joe Dornbos, Michael Hanley, Bill Collins, Kurt Neihnrich and Mike O`Hagan VILLAGE OF OAK BROOK Minutes Page 1 of 13 January 24, 2006 3. PRESIDENT'S OPENING COMMENTS President Quinlan reported that an Oak Brook police officer while performing his duties was involved in an automobile accident. He offered thoughts and prayers for Officer Malec's speedy and complete recovery. B. K -9 Service Award President Quinlan acknowledged the visiting officers and their K -9 partners and presented Officer Ramirez a plaque in honor of K -9 Officer Yuri who recently passed away. Patricia Knuth from School District 53 also presented a sympathy card from the students of Brook Forest District 53. Fellow officers within the K -9 handlers training group and their K -9 partners honored Officer Ramirez and Yuri. A representative from the Illinois Police Work Dog Association also presented a plaque in recognition of Yuri's contribution to the SWAT Dog Operation. C. Humanitarian Award President Quinlan recognized Fire Lieutenant Ted Vassios and Battalion Chief Jeff Marciniak for their efforts on behalf of the Village of Oak Brook and contributions to the Katrina relief effort. A. DUI Recognition Program President Quinlan announced that the following Oak Brook Police Officers have been recognized by the Illinois Department of Transportation for their outstanding work on DUI enforcement and received certificates of recognition: Officer Velia Torlo — 154 Officer Paul Plinske — 85 Sgt. Jason Cates — 75 Ofc. Robert Christopherson -63 Ofc. Catherine Thon — 60 Ofc. Dave Kolzow — 58 Ofc. Brian Strockis — 50 Sgt. Randy Mucha — 47 Ofc. Andrew Franczak — 42 Ofc. Parry Barnes — 41 Ofc. Michael Hall — 36 Ofc. Ben Kadolph — 36 Ofc. Jason Wood — 36 Ofc. Norman Nemec — 30 Ofc. Danny Ramirez - 25 VILLAGE OF OAK BROOK Minutes Page 2 of 13 January 24, 2006 3. A. The time period for this program is January 2001 through September 2005. Chief Dennis Anderson (Ret.) from the Illinois Department of Transportation and Chief Sheahan awarded the certificates to the individual officers. Lorraine Wesolowski, a representative of the Alliance Against Intoxicated Motorists (AAIM) also congratulated and thanked the group for saving lives by taking drunk drivers off the street. 4. RESIDENT /VISITOR COMMENT — None presented. 5. APPROVAL OF MINUTES A. SPECIAL BOARD OF TRUSTEES MEETING OF NOVEMBER 29, 2005 Motion by Trustee Kennedy, seconded by Trustee Sanford, to approve the Minutes of the November 29, 2005 Special Board of Trustees Meeting as presented. VOICE VOTE: Motion carried. B. RECONVENED SPECIAL BOARD OF TRUSTEES MEETING OF NOVEMBER 29, 2005 — DECEMBER 5, 2005 Motion by Trustee Aktipis, seconded by Trustee Manofsky, to approve the Minutes of the December 5, 2005 Reconvened Special Board of Trustees Meeting of November 29, 2005 as amended prior to the meeting. VOICE VOTE: Motion carried. C. AMENDED MINUTES OF THE REGULAR BOARD OF TRUSTEES MEETING OF DECEMBER 13, 2005 Motion by Trustee Aktipis, seconded by Trustee Kennedy, to approve the Amended Minutes of the December 13, 2005 Regular Board of Trustees Meeting as presented. VOICE VOTE: Motion carried. D. REGULAR BOARD OF TRUSTEES MEETING OF JANUARY 10, 2006 Trustee Kennedy addressed several scriveners errors. Motion by Trustee Manofsky, seconded by Trustee Sanford, to approve the Minutes of the January 10, 2006 Regular Board of Trustees Meeting as amended. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. VILLAGE OF OAK BROOK Minutes Page 3 of 13 January 24, 2006 6. Motion by Trustee Kennedy, seconded by Trustee Sanford, to approve the Consent Agenda and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 6 — Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. A. Accounts Payable for Period Ending January 20, 2006 - $532,659.16 Significant Items included in Above: 1) Legat Architects — Payout #3 — Village Hall /Library HVAC Screening - $4,614.44 2) DuPage Water Commission - $135,068.45 3) Ratification of Expense — Water main break repair — 2000 York Road - $30,508.48 B. Approval of Payroll for Pay Period Ending January 14, 2006 - $614,376.83 C. Community Development Referrals D. Authorization to Seek Bids or Proposals or Negotiate Contracts 1) Golf Course Commodities 2) Golf Course Maintenance Equipment 3) Golf Clubhouse HVAC Replacement E. Budget Adjustments 1) Public Works — Other Services 2) Public Works — Structural Improvements F. Approval of Request for Release of Funds — Oak Brook Oak Brook Hotel, Convention and Visitors Committee — 2005 Fourth Quarter - $19,412.18 G. Amendment to Grant of Sidewalk Easement and Termination of Existing Easements — McDonald's Spring Road Development continued from January 10, 2006 H. A Resolution Approving the Release of Closed Meeting Minutes I. An Ordinance Amending Section 8 -5 -2.A and Section 9 -7 -8.A — Fees and Charges — Public Works and Stormwater Management J. Change Order #5 — 2005 Paving Project - $4,126.59 — Revised Total Contract Amount - $982,287.14 K. Treasurer's Report — December, 2005 L. 2006 IRMA Contribution 7. ITEMS REMOVED FROM CONSENT AGENDA — None presented. 8. BOARD & COMMISSION RECOMMENDATIONS A. ORDINANCE 2005- CD- BC -DE -G -799 AN ORDINANCE AMENDING CHAPTER 1 (BUILDING CODE) OF TITLE 10 (BUILDING REGULATIONS) OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS RELATIVE TO DEMOLITION AND CONSTRUCTION SITE MANAGEMENT Beginning at the June 20, 2005 meeting, the Plan Commission initiated a discussion on the issue of teardowns which are increasing in number as the number of vacant lots decreases. Staff was asked to develop draft language which would help Oak Brook better handle VILLAGE OF OAK BROOK Minutes Page 4 of 13 January 24, 2006 DA ANMI problems that arise with teardowns that occur in established residential areas. In order to better understand how other communities handle the teardown issue, staff reviewed ordinances from Hinsdale, Downers Grove, Elmhurst and Naperville. Accordingly, information was gathered and presented to the Plan Commission at their September 19, 2005 meeting. Prior to completing discussion on the issue, the Plan Commission requested that the proposed language developed by Staff be forwarded to the Village Attorney so that it could be put in ordinance format and then sent back to the Plan Commission for additional review. This information was presented to the Village Board on October 11, 2005, and was sent back to the Plan Commission for final review and discussion at its November 21, 2005 meeting. Public Input and Comment To ensure that the Commission had the benefit of obtaining relevant comments from the Oak Brook community, staff sent a copy of the proposed regulations to all homeowner's association presidents who were invited to formally comment in writing and /or make comments in person at the November 21, 2005 Plan Commission meeting. In addition, the proposed regulations were placed on the Village's web -site to solicit additional comments from interested parties. As a result of the Village's outreach efforts, staff did receive written responses from Ginger Creek, Covington Court and Forest Glen homeowners associations. In addition, Staff received several questions /comments over the telephone and in person at the November Plan Commission meeting. Based on the input received, Staff modified the draft proposal for Demolition and Construction Site Management. The updated proposal was placed on the December 19, 2005 Plan Commission for final review and recommendation. Recommendation: By a vote of 7 to 0, the Plan Commission recommended approval of the proposed Demolition and Construction Site Management regulations subject to the following conditions: 1. Exterior construction activity governed by these regulations be prohibited on Sunday's and Village holidays in any residential area of the community, and 2. If the Village Board of Trustees accepts all the recommendations presented, the Department of Community Development is provided the necessary staff resources to properly enforce the proposed regulations. VILLAGE OF OAK BROOK Minutes Page 5 of 13 January 24, 2006 8.A. All homeowner association president's were sent a copy of the proposed regulations (as revised) and were invited to attend the January 24, 2006 Village Board. It was felt that this ordinance addresses the usual concerns such as the debris, dust, traffic congestion, the demolition that starts and then stops and the demolition that starts and the property is left with a hole in the ground prior to construction beginning. It was pointed out that the Village of Oak Brook ordinance differs from other municipalities that were part of the research in that the Village of Oak Brook has lots from 1/2 acre to well over three acres and road systems that could be rural to the basic suburban roads. Therefore, the ordinance must offer a tailored approach to each particular site instead of a cookie cutter, rigid approach that other municipalities have taken. Trustee Kennedy expressed that this ordinance should be adopted only if the Board is willing to provide staff for the enforcement of the program and require staff to return to the Plan Commission in approximately six months to provide a report as to how well it is working and consider any modifications that would be necessary. Trustee Kennedy also suggested several modifications to the language for consistency. Trustee Aktipis did not concur with the addition of staff and felt that the ordinance should be changed to eliminate the individual nature of the review so that it did not necessitate additional staff. Trustee Yusuf agreed that this was a good ordinance but that in the future it might need to be minimally modified with experience. Trustee Sanford agreed that it should be revisited in a few months. Trustee Kennedy pointed out in response to Trustee Aktipis' concern for hiring additional staff that the Community Development Department was somewhat self - sustaining and the hiring of additional staff would be offset by permit revenues. Trustee Aktipis again expressed his concern that if this ordinance was passed it would be interpreted as an approval of additional staff. Community Development Director Kallien reassured the Board that passage of this ordinance would not immediately increase workflow, but that if there was an increase in teardowns the staffing issue would have to be revisited. Trustee Kennedy reiterated an amendment to change the language from "the Building Department shall approve the plan" to "the plan shall be subject to approval by the Community Development Department ". Motion by Trustee Kennedy, seconded by Trustee Aktipis, for passage of Ordinance G- 799, "An Ordinance Amending Chapter 1 (Building Code) of Title 10 (Building Regulations) of the Village Code of the Village of Oak Brook, Illinois Relative to Demolition and Construction Site Management" as amended. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes Page 6 of 13 January 24, 2006 8. B. FELEY — 1MEADOWOOD DRIVE —VARIATION —FRONT YARD SETBACK At its meeting on January 3, 2006, the Zoning Board of Appeals held the required public hearing on the petition from Jacqueline and Ronald Feley, the owner of the property at 1 Meadowood Drive seeking approval of a variation to Section 13- 6C -3F.1 in order to construct a single story family room addition onto the front of the house. The proposed variation will encroach approximately 8 feet into the required 40 -ft. front yard setback. The home was built in 1955 under City of Elmhurst requirements and was annexed into the Village of Oak Brook in 1962 as part of an R -3 district. The R -3 District requires that a home be a minimum 1,500 sq.ft. for a one -story structure and the lot have a size of 25,000 sq.ft. With regard to the existing conditions at 1 Meadowood Drive, the lot and home encompass 18,500 sq.ft. and 1,259 sq.ft. respectively, both of which are less than what is required in the underlying zoning district. Recommendation By a vote of 6 to 0, the Zoning Board of Appeals recommended approval of the variation as requested subject to the following condition: 1. The one -story approximately 266 square foot addition is to be built in substantial conformance with the conceptual plans as submitted and the encroachment as shown on page K of the. case file. In making this recommendation, the Zoning Board found that the applicant has met the required standards for a variation. Also, no comments were received from the neighboring property owners that the proposed variation would negatively impact any adjacent property. Motion by Trustee Sanford, seconded by Trustee Aktipis, to concur with the recommendation from the Zoning Board of Appeals to approve the requested variation to reduce the front yard setback from 40 feet to approximately 32 feet for the property at 1 Meadowood Drive and authorize the Village Attorney to draft the necessary ordinance for final consideration at the February 14, 2006 Board of Trustees meeting. VOICE VOTE: Motion carried. 9. UNFINISHED BUSINESS A. CONFIRMATION OF APPOINTMENTS — None presented. B. ORDINANCES & RESOLUTIONS 1) AN ORDINANCE APPROVING THE 2006 SALARY PLAN AND AN AMENDMENT TO THE SALARY ADMINISTRATION POLICY FOR NON - REPRESENTED EMPLOYEES OF THE VILLAGE OF OAK BROOK, ILLINOIS VILLAGE OF OAK BROOK Minutes Page 7 of 13 January 24, 2006 9. B. 1) CONTINUED FROM DECEMBER 13, 2005 On December 13, 2005, the Village Board continued discussion on the 2006 Salary Plan to the January 24, 2006 Village Board meeting. The Village Salary Plan functions as a two tiered system to maintain internal (Performance Increase, or Merit) and external (COLA) pay equity. There are 165 full - time employees working in the various departments of the Village of Oak Brook. Of these 165 employees, 62% are at the top of the pay grade. Effectively, they have scored high enough over the years on their personal performance reviews to have reached the top pay for the position (Top -of- Grade). These employees only receive a Cost of Living Increase (COLA). The remaining 38% of the employees are moving through grade. This means that they receive the COLA increase, so the position stays externally comparable, and they earn a Performance Increase, or merit, as a means to move the employee from the minimum pay to the maximum pay, usually over a course of 6 to 7 years. The combination of the COLA and Performance Increase function similar to a "step system" except that our "Performance Increase" ties the increase to performance, whereas, a typical "step system" (which is vigorously sought after by unions), is automatic as a function of time in position. Employee Group Percentage of all Full- Time Em to ees Eligible for COLA? Eligible for 0%— 5% Performanc a Increase Total Possible Pay Increase Top of 102 of 165, Yes. No. 3.75% Grade or Automatically Not Eligible Employees 61.82% receive a 3.75% to 61.82% of increase FTE Employees 63 of 165, Yes. Yes. 8.75% Moving or Automatically Possibly through 38.18% receive a 3.75% receive up to Pay Grade increase a 5% to 38.18% of increase until FTE Top -of- Grade is reached Note, in the past the Village of Oak Brook did have a Merit Bonus program for Full Time Employees (bonus of $800 to $1600 for TOG employees). This program was replaced in 2004 with the Meritorious Longevity Program in which employees receive a $400, $500, or $600 annual bonus with 10, 15, and 20 years, respectively. Trustee Kennedy suggested that the Village should have an independent survey done of salaries in comparable villages for comparable positions and in addition it should VILLAGE OF OAK BROOK Minutes Page 8 of 13 January 24, 2006 9. B. 1) include a survey of private industry for the 2007 budget process. President Quinlan agreed and reported that a survey was budgeted for the 2007 budget process. Motion by Trustee Manofsky, seconded by Trustee Kennedy, for passage of Ordinance 1143, " An Ordinance Approving the 2006 Salary Plan and an Amendment to the Salary Administration Policy for Non - Represented Employees of the Village of Oak Brook, Illinois ". ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. C. AWARD OF CONTRACTS — None presented. D. MISSION STATEMENT AND GOALS FOR THE SPORTS CORE CONTINUED FROM DECEMBER 13, 2005 The Board directive for the Oak Brook Bath & Tennis Clubhouse operation was authored by Trustee Kennedy with input from Trustee Manofsky. A discussion was held at the December 13, 2005 Board meeting about this matter in which this item was continued to the January 24, 2006 Board meeting to allow for a redraft of the previous document. Trustee Manofsky had asked for Board input into the creation of such a document in late summer 2005 and then again in the fall of that same year. Motion by Trustee Manofsky, seconded by Trustee Aktipis, to approve the adoption of the general policy objectives and operational parameters for the Bath and Tennis Clubhouse operation. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. E. STATUS REPORT - TELECOMMUNICATIONS SYSTEM REPLACEMENT CONTINUED FROM DECEMBER 13, 2005 The Village Board, at its January 10, 2006 meeting, continued this subject to the January 24th Board meeting to allow time for the Fiber Optic Repairs and Network Design to be completed prior to taking action on the Telecommunications System Replacement. Project schedules prepared by TDSi call for the Fiber Repairs and Network Design to be complete by the end of March. Therefore, staff should be ready to bring the Telecommunications System Replacement back to the Board for final action by early April, 2006 Trustee Kennedy emphasized that the scope of this project was expanded in order to include the network design to provide more information for the final decision on the type of telecommunication system to be considered. 9 VILLAGE OF OAK BROOK Minutes Page 9 of 13 January 24, 2006 9. E. Motion by Trustee Kennedy, seconded by Trustee Aktipis, that the Village President and Board of Trustees to continue this subject until the next regularly scheduled meeting and place it on the Agenda in order to act upon it when necessary. VOICE VOTE: Motion carried. 10. NEW BUSINESS: A. CONFIRMATION OF APPOINTMENTS — None presented. B. ORDINANCES & RESOLUTIONS 1) A RESOLUTION APPROVING A WAIVER OF CERTAIN PROVISIONS OF THE CHARTER CUSTOMER CONTRACT WITH THE DUPAGE WATER COMMISSION Public Act 93 -0226 required that all water supply customers of the Commission pay water rates equal to the rates paid by other water supply customers of the Commission and only pay for the pro -rata portion of the Commission's original capital costs less any rebates and costs of connection. The Commission has adopted a pricing methodology - for all subsequent water customers. Provisions of Public Act 93 -0226 are in conflict with Section 12(c) regarding subsequent water customers of the Charter Customer Contract. This resolution waives the provisions of Section 12(c) of the Charter Customer Contract and puts our contract in compliance with State law. All charter water customers with the exception of Bensenville have either approved the waiver or are expected to do so. Motion by Trustee Kennedy, seconded by Trustee Sanford, for passage of Resolution 936 entitled: "A Resolution Approving a Waiver of Certain Provisions of the Charter Customer Contract with the DuPage Water Commission ". ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. C. AWARD OF CONTRACTS — None presented. D. GOLF MERCHANDISE FOR RESALE Staff recommends that the Village Board authorize the issuance of Purchase Orders as needed, throughout the year, in amounts which are consistent with the approved Budget. The Oak Brook Golf Club has budgeted for the purchase of $190,000.00 of merchandise for resale this year (this includes stock and special orders). Items are purchased from either the manufacturers or their representatives, and as such it would not be practical to bid the acquisition of these items since the Village is already receiving the best price available. Current plans are to purchase items from approximately 30 different manufacturers, at an annual range of $500 to $28,000 per manufacturer. VILLAGE OF OAK BROOK Minutes Page 10 of 13 January 24, 2006 10. D. Motion by Trustee Craig, seconded by Trustee Aktipis, that the Village Board waive bidding, and authorize staff to issue purchase orders not to exceed $190,000.00 for the purchase of golf merchandise for resale, on the basis that the items being ordered are "sole source ". ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. E. DUI LOCAL PROSECUTION PROGRAM A staff study examined the feasibility of the Village adopting the Illinois Vehicle Code I I - 501 (Driving under the Influence laws) into Village ordinance and prosecuting these cases locally. This process has been successful for several Communities and could be easily integrated and transitioned into the Village of Oak Brook and Oak Brook Police Department. Several options were identified and this report identifies the positives and negatives of the various options. Some of these options are cost prohibitive and others are easily attainable. The program is cost - effective and has the ability to recapture costs associated with a DUI arrest. The program could be a valuable asset to reimburse the Village for the resources used to identify, arrest, process and prosecute Driving Under the Influence arrests. The revenue that may be generated will aid the Village with recovering the salary outlay. Motion by Trustee Yusuf, seconded by Trustee Aktipis, to direct the Village Attorney to Draft an Ordinance for Local DUI Prosecution. VOICE VOTE: Motion carried. Trustee Yusuf indicated that the Village has addressed this issue previously, but that this particular document has features that the previous ordinance did not address. He agreed with the direction, but he felt that there should be additional thought on the structure of the program. Trustee Craig asked to have the organizations such as MADD and AAIM provide insight into this issue. Chief Sheahan responded that they had been contacted and that he would ask for their participation at the discussion of this topic. Trustee Kennedy expressed concern about the fact that this program has been approved and then rescinded, however, he felt it was an important project because of the consistency of prosecution from one attorney working with the Police Department. He also felt he would like to hear more discussion on the topic. Trustee Aktipis also felt it is important to have uniform and strict enforcement and would also like further research and discussion. VILLAGE OF OAK BROOK Minutes Page 11 of 13 January 24, 2006 10. E. Motion by Trustee Yusuf, seconded by Trustee Aktipis, to amend the motion to continue this discussion to the next regularly scheduled meeting. VOICE VOTE: Motion carried. F. RESCHEDULE OR CANCELLATION OF MARCH 27, 2006 COMMITTEE-OF-THE- WHOLE AND MARCH 28, 2006 VILLAGE BOARD OF TRUSTEES MEETINGS President Quinlan asked for a consensus to violate the Board's internal policy to discuss the February 14, 2006 meeting. There was consensus as he suggested canceling the February 14, 2006 meeting and call a Special Meeting for February 13, 2006 at the same time and place. The Board concurred with this recommendation. At the Regular Board of Trustees Meeting on January 10, 2005 President Quinlan presented the fact that the March 27, 2006 Committee -of -the -Whole and March 28, 2006 Village Board of Trustees Meetings fall during the week of spring break for local families. He asked for any comments as to whether this would have an adverse affect for anyone. No one responded. President Quinlan suggested that the Board of Trustees consider canceling or rescheduling one or both of the meetings. He added that if the Board chose to cancel the meetings staff will seek authorization at a February meeting to pay bills prior to Board approval with ratification at the April 11, 2006 meeting. Motion by Trustee Manofsky, seconded by Trustee Aktipis, to cancel the March 27, 2006 Committee- of — the -Whole and the March 28, 2006 Village Board of Trustees Meeting. VOICE VOTE: Motion carried. 11. INFORMATION & UPDATES A. VILLAGE PRESIDENT — President Quinlan announced that he, Village Manager Boehm and Mayor Mazaika of Oakbrook Terrace will be traveling to Springfield regarding the Governor's proposal to finance future road improvement projects for the State. They will be lobbying to acquire funds to begin phase II engineering on the 22nd Street widening project. He requested that residents and businesses in Oak Brook look to our website for a letter writing campaign to support the acquisition of funds for this project. The letter will be available next week. B. VILLAGE MANAGER — Manager Boehm reported that regarding congestion in the area, DuPage County and the DuPage Mayors and Managers Conference have developed a transit plan. He added that the Village of Oak Brook has been part of a study group to look at circulator systems in an around Oak Brook which would connect various destinations and points. Oak Brook will host a forum /open -house for public commentary on the topic. VILLAGE OF OAK BROOK Minutes Page 12 of 13 January 24, 2006 10. C. VILLAGE CLERK — Clerk Gonnella reported that in response to the Federal Help America Vote Act of 2002 an Early Voting initiative was passed by the Illinois Legislature. It will give registered voters the opportunity to cast their ballot during an eighteen day window prior to the official election date. It will take affect in DuPage County with the March 21St General Primary Election between February 27th and March 16th. The difference between early voting and absentee voting is that during the time for early voting any registered voter can cast a vote by visiting a designated early voting site and showing a valid government issued ID. The Village of Oak Brook will not be a designated area. The closest site for Oak Brook residents is at the York Township Office. Their hours will be Monday through Friday, 8:30 a.m. to 4:00 p.m., Saturday, 9:00 a.m. to noon. Requests for applications -for mail -in absentee voting will still be handled through the Village Clerk's Office. Information is also available on the Village's website. 12. ADJOURN TO CLOSED MEETING to consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. Motion by Trustee Craig, seconded by Trustee Kennedy, to adjourn to Closed Meeting at 8:57 p.m. ROLL CALL VOTE: Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf. Nays: 0 - None. Absent: 0 - None. Motion carried. 13. ADJOURNMENT Motion by Trustee Craig, seconded by Trustee Sanford, to adjourn the Regular Meeting of the Board of Trustees at 9:45 p.m. VOICE VOTE: Motion carried. ATTEST: Ile, �O Linda K. Gonnella, CMC � Village Clerk C� VILLAGE OF OAK BROOK Minutes Page 13 of 13 January 24, 2006