Minutes - 01/25/1994 - Board of Trusteesr -- 1b OTW- M �!
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2. ROLL CALL:
The Clerk caned the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, McInerney, Payovich,
and Skinner.
Trustee Kenny arrived at 7: 39 p.m.
Trustee Shumate arrived at 7 :46 p.m.
ABSENT: Done
IN ,ATTENDANCE: Margaret C. Pourers, Village Manager; Vince Long,
Assistant to Village Manager; Bruce F. Kapff, Purchasing Director /Grants
Coordinator; Richard A. Martens, Village Attorney- Dale L. Durfey, Jr.
Village: Engineer; Darrell J. Langlois, Finance Officer/ Treasurer; James
Fleming, Chief of Police; Robert Nielsen, Fire Chief/ Building
Comm- -nissioner; Michael J. Meranda, Superintendent of Public Works; Torn
Hawk, Director of Code Enforcement; Sean Creed, Goff Course Greens
Superintendent; and Trey VanDyke, Golf Fro.
3. ANNOUNCEMENTS & OPEN FORUM:
Resident Harry Terlecki requested the amount of increase in the Budget for
1994 as compa ad to 1993. Tillage Manager Powers stated there was
approximately a $500, 000 increase in the operating budget for 1994. The
operating budget for 1994 is $13, 474, 000 as compared to $12 P 956, 000 for
1993. This is approximately a 4% increase.
4. "PROVAL OF MINUTES:
Motion by Trustee Skinner, seconded by Trustee Mcluerney, to approve
the minutes of the Committee -of- the -thole Meeting of January, 10, 1994 as
presented and waive the full reading thereof. VOICE NOTE: Motion
carried.
Motion by Trustee Skinner, seconded by Trustee McInerney, to approve
the minutes of the ]Public Hearing - Cable Rates of January 11, 1994 as
presented and waive the full reading thereof. VOICE NOTE: Motion
carried.
VILLAGE OF OAK BROOK Minutes
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January 25, 1994
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND
OPEN FORUM
MINUTES
V08 -30"" -W ;
0 1 So 19 � 0
Motion by Trustee Skinner, seconded by Trustee McInerney, to approve
the minutes of the Regular Meeting of January 11 9 1994 as presented and
waive the full reading thereof. VOICE VOTE: Moilon carried.
5. OMNIBUS AGENDA:
Motion by Trustee Skinner, seconded by Trustee Barteeki, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich, and
Skinner.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
A. APPROVAL OF BILLS: Approved Omnibus Vote. APPROVAL OF
BILLS:
B. PAYOUTS: $322,138.11
I
1. DU PAGE WATER COMMISSION - PAYOUT #60 - FIKED COSTS DwC - FIXED
AND O & M: Approved Omnibus Vote. COSTS
k 2. CIVILTECH ENGINEERING, INC. -- PAYOUT L5 -_ YORK ROAD
YORK ROAD
BIKE TRAIL. - PRELIMINARY ENGINEERING: Approved
BIKE TRAIL:
Omnibus Note .
$5,61 39
RELEASE F FUNDS �- OAK BROOK HOTEL
C. REi' VEST FOR 4'.
OBHCVC -
CONVENTION AND 'VISITORS COMMIT„ EE:
RELEASE OF
FUNDS:
1. HIGHLAND GAMES ADVERTISING: Approved Omnibus Vote .
$3,000.00
2. TOUR OPERATORS FAMILIARIZATION TRIP: Approved
$2,000.00
Omnibus Vote.
D. 1994 GARBAGE HAULERS LICENSE AGREEMENT: Approved
1994 GARBAGE
Omnibus Vote.
AGREE NT
E. ORDINANCE 94-PL-G-528 AN ORDINANCE AMENDING ARTICLE
on.
SECTION 2 OF THE PERSONNEL. RULES AND REGULATIONS OF THE
94 -PL -G -528
VILLAGE OF OAR BROOK (Service Awards - 25 Year Mglcwees) :
PERSONNEL
Approved Omnibus Note.
RULES
6. ITIZMS REMOVED FROM OMNIBUS AGENDA: None.
7. ORDINANCES AND RESOLUTIONS:
A. RESOLUTION 94 -AP -8-613 A RESOLUTION OF APPRECIATION - RE3.
RICHARD H. BECKER: 94 -AP -R -613
BECY.ER
President Bushy read in its entirety a resolution commending
Richard H. Becher for his service as a member of the Board of Fine
and Police Commissioners from September, 1985 through December, 1993.
VILLAGE OF OAK BROOK Minutes 2
4
January 25 , 1994
Motion by Trustee Skinner, seconded by Trustee Mcln+erneys to pass
Resolution 94 -AP -R -613 as presented. VOICE VOTE: Motion
carried.
B. RESOLUTION 0-4- SAP- EK1- R-614 A RESOLUTION APPROVINU US.
AMENDMENTS TO THE SPRY ADMINISTRATION PLAN FOR NON- 94- SAP -Exl-
UNION EMPLOYEES: R -614
SALARY
Motion by Trustee Kenny, seconded by Trustee Skinner, to lass ADMINISTRATION
Rest- lution 94- SAP- EK1-R-614 as presented and waive the full PLAN
reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich, and
Skinner.
Nays: • 0 -None.
,Absent: 1 - Trustee Shumate. Motion carried.
C. ORDINANCE 94 -AL -RR -tai -529 AN ORDINANCE AMEND114 t bZc%T Ivy ORD .
3 -30 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAR 94- AL -RR -0 -529
BROOK ("SOLICITING FOR PROSTITUTION AND THE PURCHASE LIQUOR
OF BEVERAGES PROHIBITED IN LICENSED PREMISES; NUDITY LICENSED
�
_ wuwi PREMISES
SEa7
ec�nn � ART.R� TWO Pttt'�FIIRITED IN LICENSED PREMISES:
Motion by Trustee Skinner, seconded by Trustee McInerney, to pass
Ordinance 94- AL -RR -G -529 as presented and waive the full reading
thereof . ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich,
Shumate and Skinner.
Nays: 0 - None.
Absent: 0 - None. Motion carded.
S. DEPARTMENTAL REPORTS - 2UARTERL'Y'
REPORTS:
QUARTERLY
'
REPORTS
A. Ambulance
H. Planning & Zoning
B. Engineering Department
I. Police Dement
C . Finance Department
J. Public Works
D. Fire Department
K. Purchasing/ Grants
E. Inspection Bureau
L. Recycling
F. Legal Department
M. Risk Managrement
G . Library
N. Sports Core
All Departmental Quarterly Reports were discussed and accepted.
9. UNFINISHED BUSINESS:
A. RECOMMENDATION TION - SIIIRAZI REAR YARD VARIATION (1618
SHIRAZI -
Midwest Club) :
RYV (1618
Midwest Club
The petitioner, Dr. Sh irazi,
gave a brief presentation of his
requested variation and
submitted a letter to the Board regarding
VILLAGE OF OAK BROOK Minutes
3 January 251, 1994
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said request.
Dr. Hanna Wakim y member of the Midwest Club Homeowners
Association, stated the unanimous opposition by their Board of the
proposed variation to the Village Trustees.
The Zoning Board of Appeals held the required public tearing for
the Shirazi Variation request on December 7 P 1993 and January 4,
1994. On January 4, 1994, by a vote of 5 to 1, a motion was
approved recommending approval of Dr. Shirau's rear yard
reduction request.
Motion by Trustee Skinner, seconded by Trustee Kenny, to approve
the requested rear yard setback reduction subject to building
permits being obtained within 12 months of approval; the addition
Ding constructed in essential accordance with the plans submitted,
drawn by Roendervoogt and Associates dated October 21, 1993; and
direct the Village Attorney to draft the necessary ordinance • ROLL
CAId+ VOTE:
Ayes: 3 - Trustees Kenny, McInerney, and Skinner.
Nays: 4 - Trustees Barteeld, Payovich, Shumate and resident
Bushy.
Absent: ® - None. Motion failed.
Motion by Trustee Shumate, seconded by Trustee Bartecki, to deny
the gear yard variation request due to failure to demonstrate a
hardship and failure to meet standards of Village ordinances . ROLL
CALL NOTE:
Ayes: 4 - Trustees Bartecki, Payovich, Shumate and resident
Bushy.
Nays: 3 - Trustees Kenny, McInerney, and Skinner.
Absent: Q - None. Motion carried.
B. QUOTE RECOMMENDATION -a NATURAL OAS PURCHASING &
MANAGEMENT SERVICES:
Motion by Trustee Bartecki, seconded by Trustee Skinner, to accept
the proposal of Northern Illinois Gas Company to supply natural gas
and management services to the Village of Oak Brook and direct staff
to prepare a contract with NIGas to be reviewed by the Board at a
future meeting. VOICE VOTE: Motion carried.
C . NATIONAL ACCREDITATION PROGRAM - POLICE DEPARTMENT:
Motion by Trustee Kenny, seconded by Trustee Skinner, to
authorize the Police Department to began the national accreditation
process through the Commission on Accreditation for Law
Enforcement Agencies, Inc. (C.A.L.E.A.) and authorize the
following organizational changes as stated in Police Chief Flemin.g's
VILLAGE OF OAK BROOK Minutes 4 January 25 , 1994
P,
NATURAL GAS
PURCHASING &
MANAGEMENT
SERVICES
(Northern
Illinois Gas)
NATIONAL
ACCREDITXf ION
PROGRAM
(Police Dept.)
VOt�- 6oT- �ii1�1
memo dated November 2, 1993:
1) Wmmiate the position of Sergeant in charge of records and
communications and create the position of Sergeant in charge
of the Accreditation process;
2) Hire a civilian as the Police Records Manager. The
recommended compensation would be a gay Grade 3. This
]person's responsibilities would include the overall Supervision
of the Police Records Division. (Salarys $319423 and fringe
benefits, $109 200) 9
3) 'romote one of the Telecommunications Operators to
Telecom nranications Sup;:rvlsor. The recommended
compensation would be pay Grads 3. This person's
responsibility would be the overall supervision of the
Telecommunications Division. (Salim increase of $1,825);
4) Office construction of $5,000;
5) Office furniture of $1,000;
6) Computer equipment of $4,500; and
7) C.A.L.E.A. Fees of $4,500.
ROLL CALL VOTE:
Ayes: 4 Trustees Kenny, McInerney, Skinner and President
Bushy.
Nays: 3 - Trustees Barter%., Payovich and Shumate.
Absent: 0 - None. Motion carried.
D. BID RECOMMENDATION , C -WALL CONSTRUCTION ° OAK BROOK
C -MALL
GOLF COURSE:
CONSTRUCTION -
GOLF COURSE:
Notion by Trustee Rartecki, seconded by Trustee Kenny, to accept
$112,000.00
the bid of Mariam Construction, Inc. , the lowest responsible bidder,
in the amount of $112, 000 to install C -wall erosion protection around
Lakes 4 and 5. ROLL CALL VOTE:
Ayes: 6 - Trustees Barteclio Kenny, McInerney, Payoeich,
Shumate and Skinner.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
E. BID RECOMMENDATION a PURCHASE OF GOLF COURSE
MAINTENANCE
MAINTENANCE EgUIPMENT:
EQUIPMENT
GOLF COURSE:
Motion by Trustee Bartecki, seconded by Trustee Shumate, to accept
$21,979.00
the bid of Illinois Lawn Equipment, the lowest responsible bidder, to
$20,912.00
supply 1 300 -gallon sprayer with 5th wheel truckster for $21, 979 and
6 walking greens mowers for $20, 912. ROIL CALL VOTE:
Ayes: 6 Trustees Bartecki, Kenny, McInerney, Payovich,
Shute and Skinner.
Nays: 0 - None.
Absent: 0 - none. Motion carried.
VILLAGE OF OAK BROOK Minutes 5 January 25 , 1994
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F. YORK ROAD BICYCLEREDESTRIAN PATH - PRESENTATION OF
PRELIMINARY ENGINEERING DATA:
Village Engineer Burfey introduced Mark line and John Karlovitz
from Civiltech Engineering, Inc. who Lave a presentation of the
proposed York Road Bicycle/ Pedestrian Trail.
The following comments are noted:
Grants Coordinator Kapff stated that federal funds are unavailable
for any land acquisition. DuPage Mayors and Managers have
presently approved the plan for partial funding.. but if the project is
delayed, it may be deleted from the proposed funding. They
recommend addressing both sides of York Road for safety reasons
with one side at a time being addressed.
Engineer Mark cline recommended informally meeting with the
residents on York Road for their comments regarding the proposed
project before a public hearing date is set.
Sue Walters, Safety Pathway Committee member, noted according to
the grant, both sides of York Road have to be submitted for approval
by the Illinois Department of Transportation.
Motion by Trustee Payovich, seconded by Trustee McInerney, to
direct the Village Engineer to submit the York Road
Bicycle / Pedestrian Trail prey engineering plan to the
Department of Transportation for concurrence of a non -major action.
Trustee McInerney withdrew his second.
Motion by Trustee Payovich, seconded by Trustee Shumate, to direct
the Village Engineer to submit the York Road Bicycle /Pedestrian
Trail preliminary engineering plan to the Department of
Transportation for concurrence of a non -major action subject to the
Safety Pathway Committee simultaneously contacting affected
homeowners along York Road for their review of the proposed
project. ROLL. CALL VOTE:
j
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and
Shumate.
Nays: 1 - Trustee Skinner.
Absent: 0 - None. Motion carried.
G. VILLAGE OF OAK BRO
STATUS REPORT:
Village Attorney Martens stated DuParge County will be adopting the
Stormwater Ordinance in May, and the Village should then
incorporate the changes into the village stormwater ordinance.
VILLAGE OF OAK BROOK Minutes 6 January 25, 1994
4
YORK ROAD
BICYCLE/
PEDESTRIAN
PATH
STORMWATER
ORDINANC}3
Val- poT—M. n!
It was the consensus of the Village Board of Trustees to direct Staff
to address the Village's ordinance to be in compliance When the
DuPage County Stormnwater Ordinance is adopted in May.
President Bushy recessed the meeting at 10:32 p.m.
President Bushy convened the meeting at 10:43 p.m.
10. NEW BUSINESS:
A. REQUEST FOR SURFACE TRANSPORTATION PROGRAM S'�
Motion by Trustee Bartecki, seconded by Trustee Payovich, to
direct Staff to apply for funding for the York! Barg, er Bicycle Trail
Project. VOICE VOTE: Motion carried with Trustee Shumate
absent.
Trustee Shumate returned to the meeting; at 10:49 p.m -
VORKMARGIER
BICYCLE TRAIL
FUNDING GRANT
B , RE2UEST FOR USE OF POLO FIELDS - BUTLER NATIONAL: BUTLER
-- NATIONAL -
Motion by Trustee Shunmtez seconded by Trustee Payovich, to grant USE OF POLO
the request of Butler National Golf Club for use of Polo field #2 FIELDS
subject to certain parw- peters agreed upon by both pies and direct
the Village Attorney to draft an agreement to effectuate tee.
VOICE VOTE: Motion carried with Trustee Bartecki abstaining due
to contract services of has eu ployer . BDO Siedman, with the Butler
National Golf Club.
C. RE VEST FOR FIBER OPTIC CABLE INTERCONNECTION - M(, MC DONALD'S -
DONALD'S CORPORATION: FIBER OPTIC
CABLE INTER -
Motion by Trustee Skinner, seconded by Trustee Bartecki, to grant CONNECTION
McDonald's Corporation's request for fiber optic cable
,interconnection between McDonald's Ply and the former Eastern
Airlines property, and a second interconnection between the old
Colby's building and McDonald's Plaza within the Village of Oak
Brook. VOICE VOTE: Motion carried.
D. REFERRAL - SDTLEY (106 BRIARI' OOD LAN E) PRELIMINARY & SUTLEY -
FINAL PLAT OF RESUBDIVISION AND SPECIAL USE AMENDMENT: PRELIMINARY &
FINAL PLAT AND
Michael Miesner, Architect for the petitioner, addressed the Village SPECIAL USE
Board regarding the request. AMENDMENT
(106 Briar -
Motion by Trustee Skinner, seconded by Trustee Bartecki, to refer wood Lane)
the request to the Zoning Board of Appeals and the Plan Com izzion
for modification of the Special Use Ordinance.
VILLAGE OF OAK BROOD Minutes
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January 25 9 1994
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VILLAGE OF OAK BROOK Minutes 8
januarq 251, 199
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ADJOURNMENT