Minutes - 01/26/1982 - Board of Trusteesr
® VILLAGE OF OAK BROOK
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MINUTES OF THE REGULAR MEETING
January 26, 1982
I. MEETING CALL
The Regular Meeting of the Board of Trustees was called to order at 7:30 P.M. by
President Cerne in the Samuel E. Dean Board Room of the Village Commons.
A Roll Present:
Trustees George Congreve
Walter C. Imrie
Robert E. Listecki
Arthur W. Philip
Joseph H. Rush
William R. Watson
President Wence F. Cerne
II. APPROVAL OF MINUTES
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Trustee Watson moved - seconded by Trustee Congreve ...
-That the minutes of the Committee of the Whole Meeting of January 11, 1982 be
approved as corrected and waive reading of same.
voice vote: all in favor So ordered.
Trustee Philip moved - seconded by Trustee Listecki ...
1 That the minutes of the Regular Meeting January 12, 1982 be approved as submitted
and waive reading of same.
Voice vote: all in favor So ordered.
111. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
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IV. FINANCIAL
Al. Payouts:
11. Payout #3 -Del Ricco Brothers Construction Company
1980 Water Main Extension Project #80 -1202 and #80 -1204 (Clearwater Drive, Meyers
Road /Oak Brook Road, and Salt Creek /Merry Lane Replacement).
Trustee Congreve moved - seconded by Trustee Philip ...
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To approve Payout #3 to Del Ricco Brothers Construction Company in the amount of
$5,371.88.
Roll Call Vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush, Watson.
Nays: None
President Cerne indicated approval of the motion. So ordered.
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V. QUARTERLY REPORTS
A. Engineering Department E. Library
Bi Fire Department: 1. Ambulance F. Planning & Zoning Department
2. Annual Report G. Public Works Department
CI Inspection Bureau H. Police Department
D'. Legal Department I. Sports Core
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All reports were discussed and accepted as presented.
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VI. OLD BUSINESS
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A� Health and Dental Insurance - Renewal
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1 Review made of quotations received from four additional carriers of insurance.
Trustee Rush moved - seconded by Trustee Listecki ...
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VILLAGE Or OAK BROOK MINUTES -1- January 26, 1982
VILLAGE OF OAK BROOK MINUTE -2- • January 26, 182.
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To renew the coverage with Confederation Life at a total premium cost of
$14,697.33.
Roll call vote: Ayes: Trustees Congreve, Imrie, Li�tecki, Philip, Rush, and Watson.
Nays: None
President Cerne indicated approval of the motion. So ordered.
B: $5,000,000 Liability Umbrella Policy - Renewal
Effective January 1, 1982, IRMA, Intergovernmental Risk Management Agency in-
creased the liability insurance from $5,000,000 to $10,000,000 at no additional
contribution cost to the member municipality.
Trustee Rush moved - seconded by Trustee Imrie ...
That the excess liability umbrella policy for $5,000,000 not be renewed.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson.
Nays: None
President Cerne indicated disapproval of the motion. So ordered.
C: Oakbrook Terrace /Drury Lane Theater Proposal
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Trustee Congreve moved - seconded by Trustee Philip ...
To communicate to the Village of Oakbrook Terrace the following recommendation:
1) Scheme lA of Michael J. Hartigan's December 18, 1981 memo including the
proposed slip ramp onto Roosevelt Road.
2) That the existing slip ramp from Frontage Road onto eastbound Roosevelt Road
continue to be utilized but extend its acceleration lane to meet State standards.
3) That the City of Oakbrook Terrace and /or the Drury Lane developer enter into
an agreement with the Village of Oak Brook regarding the installation of traffic
signals at 16th St. /Spring Road.
4) That the City of Oakbrook Terrace and /or the Drury Lane developer assume any
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costs regarding upgrading the existing Frontage Road to meet the additional
demands caused by the Drury Lane traffic.
j And further that the Village Attorney draft an agreement relative to the traffic
signal to be installed at 16th St. and Spring Road.
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Discussion followed on the impact of this development on the Village streets.
Trustee Congreve moved - seconded by Trustee Philip ...
To table this matter to the Committee of the Whole Meeting of February 8, 1982.
Voice vote: all in favor So ordered.
D Richard F. Morris - Zoning Amendment - Special Use
Continued from Regular Meeting of December 8, 1981. On November 16, 1981 the
Plan Commission recommended approval of request to rezone subject property from
R1 to R3 and further recommended the denial of the request for a text amendment
and special use. On December 1, 1981, the Zoning Board of Appeals recommended
denial of all portions of the petition. Mr. Morris made a brief presentation
and stated he would submit a different plan.
stee Watson moved - seconded by Trustee Rush ...
With the agreement of the petitioner, Richard F. Morris, to defer this matter
for a period up to one year to see if a Real Estate developer can present a
plan in keeping with the guide lines set forth by the Village and subject to
the petitioner requesting reconsideration.
Voice vote: all in favor So ordered.
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E�. Report of Activities
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Finance & Library
Trustee Rush reported Staff is working on budget; Library Commission looking
into extending the hours of the Library.
Personnel
Trustee Listecki - modification of Personnel Rules & Regulations being reviewed.
Public Safety
Trustee Imrie - preventive Police program being investigated.
Public Works & Traffic
Trustee Congreve - meeting to be held January 28, 1982 regarding Water Main
Extension for Adams Road /Birchwood Road /Pine Hill Lane.
Sports Core
Trustee Philip - 1. Special Guest Day:
Trustee Philip moved - seconded by Trustee Listecki ...
To designate the first and third Tuesdays of each month as Special Guest days for
members to invite guests and direct the Attorney to prepare the required ordinance.
Voice vote: all in favor So ordered.
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2. 20% Discount:
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Trustee Philip moved - seconded by Trustee Watson ...
That a 20% discount be made available to any 1981 family or individual member
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who recruits a new family or individual member for the 1982 season as a one -time
promotional offer and that the Attorney prepare the required ordinance.
Roll call vote: Ayes: Trustees Imrie, Listecki, Philip, Rush and Watson.
Nays: Trustee Congreve
President Cerne indicated disapproval of the motion. So ordered.
Part time chef Frank Cole responsible for Friday night dinners and member events
at the Bath and Tennis Club. Oak Brook Civic Association Winter Carnival to be
held Sunday, January 31, 1982 at the Bath and Tennis Club.
Zoning and Planning
Trustee Watson - Signage for the Village Commons is being reviewed; Tempelton
Subdivision located on Adams Road is being reviewed by Staff.
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VII. NEW BUSINESS
A l a Drake- Oakbrook Hotel - Deed & Grant of Easement
By an Agreement dated May 5, 1981 the Drake - Oakbrook, Inc. agreed to grant an
easement for the recently constructed cul -de -sac of Windsor Drive South of 22nd
Street and to convey property that was formerly utilized for access to the York
Woods Subdivision at Dover Drive near York Road.
Trustee Congreve moved - seconded by Trustee Imrie ...
To authorize the acceptance of the Deed dated December 31, 1981 and the Grant of
Easement dated January 12, 1982 and that the President and Clerk affix their
signatures thereon.
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VILLAGE OF OAK BROOK MINUTES -3- January 26, 1982
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VILLAGE OF OAK BROOK MINUTES -4- a January 26, i9s2"
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson.
Nays: None
President indicated approval of the motion. So ordered.
B. Reduction - Letter of Credit - Trinity Lakes Unit IV
Trustee Congreve moved - seconded by Trustee Rush ...
To reduce the Letter of Credit #SP- 23731(Harris Bank) in the amount of $42,000.00
leaving a remaining balance of $325,104.56.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson.
i Nays: None
President indicated approval of the motion. So ordered.
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C.: Aerial Topographical Survey - Woodside Estates
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Three (3) aerial survey firms submitted proposals for data needed to prepare
Engineering drawings for paving improvements.
Trustee Congreve moved - seconded by Trustee Rush ...
i To accept the lowest qualified proposal from Chicago Aerial Survey for topographic
mapping and field survey services for Woodside Estates in the amount of $4,936.00
and waive the bidding requirement.
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Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson.
Nays: None
President indicated approval of the motion. So ordered.
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D. Subdivision Gateway - Brook Forest Subdivision
{ The Brook Forest Community Association requested approval to construct a Subdivision
Gateway as per plan dated January 21, 1982, from James S. Jenkins, Mohawk Design,
Inc.
Trustee Watson moved - seconded by Trustee Congreve ...
To approve construction of the Subdivision Gateway structures for Brook Forest
Community Association, provided all codes and ordinances are complied with.
Voice vote: all in favor So ordered.
E.; Open Forum
No one appeared.
7111. ADJOURNMENT
Trustee Congreve moved - seconded by Trustee Watson ...
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To adjourn - Time 9:45 P.M.
Voice vote: all in favor
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ATTEST:
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Village Clerk
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Approved
So ordered.
VILLAGE OF OAK BROOK MINITTES -4- January 26, 1982