Minutes - 01/26/1993 - Board of TrusteesVILLAGE OF OAK BROOK Minutes Jan. 26, 1993
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN , - OR APPROVED
AS AMENDED BY BY VILLAGE BOARD
ON
1. MEETING CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:33 p.m. Pledgo of Allegiance was given by Life Member William
Kallas of the Oakbrook Terrace Veterans of Foreign gars. He presented
the Village with a replica of Abraham Lincolnts Gettysburg Address and
George Washington's Inaugural Address. President Bushy announced
individuals are invited to lead in the Pledge of Allegiance at Village
Board meetings and to contact the Village for further information.
1 2. ROLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Mayer, Payovich, Skinner
and Winters.
Trustee Shumate arrived at 7:37 p.m.
ABSENT: None.
IN ATTENDANCE: Vince Long, Assistant to Village Manager; Richard A.
Martens, Village Attorney; Maggie Powers, Finance Officer /Treasurer;
James Fleming, Chief of Police; Robert Nielsen, Building
Commissioner/Fire Chief; Dale L. Durfey, Jr., Village Engineer; Michael
J. Meranda, Superintendent of Public Works; Joanne Fritter, Librarian;
Tom Hawk, Director of Code Enforcement; and Charles McAdams, Sports Core
Manager.
i
3. ANNOUNCEMENTS & OPEN FORUM: AN*IOLPICEMENTS
President Bh °shy announced the release of the Closed Meeting Minutes from
January, 1992 through June, 1992 for public viewing. She also stated
the Village will celebrate its 35th anniversary during the Month of
February.
4. APPROVAL OF MINUTES: MINUTES
Trustee Skinner moved to approve the minutes of the Committee-of-the-
Whole Meeting of January 11, 1993 as presented and waive the full
reading thereof. Seconded by Trustee Mayer. VOICE VOTE: Motion
carried.
Trustee Skinner moved to approve the minutes of the Regular Meeting of
January 12, 1993 as presented and waive the full reading thereof.
Seconded by Trustee Payovich. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
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January 26, 1993
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�. OMNIBUS AGENDA:
Trustee Skinner moved to approve the Omnibus Agenda. Seconded by
Trustee Winters. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None.
Absent: O -None. Motion carried.
A.
MgUEST FOR PURCHASE ORDER - SAFETY INCENTIVE PROGRAM: Approved
GIFT CERTIF-
Omnibus Vote.
ICATES:
$9,220.00
B.
PAVEMENT MANAGEMENT STUDY EXTRA WORK: Approved Omnibus Vote.
IMS: PMS
$750.00
C.
ELEVATOR SAFETY INSPECTION F`E: Approved Omnibus Vote.
SEMI- ANITUAL:
$25 /per car
D.
PAYOUTS:
INSTALLATION:
$50 /per car
1. DU PAGE WATER COMMISSION - PAYOUT #48 - FIXED COSTS: AND O&N:
DWC: FIXED
Approved Omnibus Vote.
COSTS & O &M
2. R. W. DUNTF.MAN COMPANY - PAYOUT #4 & FINAL - 1991 PAVING
DUNTa AN :
PROJECT NO. 91 -3106: Approved Omnibus Vote.
1991 PAVING -
$57,327.89
3. CRAWFORDp MURPHY & TILLY INC. - PAYOUT #3 - UNDERGROUND
CMT: UST -
STORAGE TANKS - PHASE I: Approved Omnibus Vote.
56,074.85
6. ITEMS REMOVED FROM OMNIBUS AGENDA. None.
7. FINANCIAL:
A. APPROVAL OF BILLS:
Voucher List of Bills Presented for Approval January 26, 1993 to
reflect payment from the following funds:
General Corporate Fund $404,805.57
Hotel /Motel Tax Fund 9,623.34
Water Fund 201,042.30
Sports Core Fund 62,835.47
Trustee Bartecki moved to approve Voucher List of Bills in the
total amount of $678,306.48 and authorize the Village President to
affix her signature thereon. Seconded by Trustee Skinner.
Trustee Winters abstained from voting on the bills from Illinois
Bell and Ameritech due to employment on a contract basis by same.
ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: 0 -None.
Absent: O -None
(VILLAGE OF OAK BROOK Minutes 2 January 26, 1993
n
APPROVAL OF
BILLS
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0 -a (p -93
Abstain: 1- Trustee Winters as noted above. Motion carried.
President Bushy commented on the expenditures for the leaf
disposal. program. It included $22,000 for leaf disposal, 500
straight hours and 537 overtime man hours by Public Works
personnel. President Bushy wanted the Board to be aware of some
of the expensive services rendered by the Village.
8. ORDINA14CES AND RESOLUTIONS:
A. ORDINANCE NO. G -500 AN ORDINANCE AMEl�DING SECTION 2 -1 OF THE CODE ORD. G -500
OF ORDINANCES OF THE VILLAGE OF OAK BROOK ILLINOIS j8doFtion of BUDGET ACT
Budget Law):
The Budget Act allows the Board to adopt a formal budget rather
than an appropriations ordinance each year. The Bop rd has the
authority to change, delete, add to, or create object classes
within the budget. it may approve additions to the budget;
however, no expenditures can be increased without the addition of
available revenues to meet those expenditures.
It is also necessary for the Village President to appoint a Budget
Officer whose responsibility comprises budget preparation,
appropriate legal notices and publication of the budget for public
inspection.
Trustee Bartecki moved to pass Ordinance Ado. G -500 as presented
and waive the full reading thereof. Seconded by Trustee Skinner.
ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: O -Alone .
Absent: 0 -None. Motion carried.
President Bushy announced the appointment of Maggie Powers as the
Budget Officer for the Village.
Trustee Mayer incpaired if this Budget Act is a state statute *%at
is uniform throughout the State. Village Attorney Martens stated
it is, and the enterprise funds are included in this prc,:ess.
Budget Officer Powers stated the budget will be completed in March
with review by the Board in late April.
B. ORDINANCE NO. G -501 AN OPDINANCE AMENDING ARTICLE IX, SECTION 1 ORD. G -501
OF THE PERSONNEL, RULES AND REGULATIONS OF THE VILLAGE OF OAK MEDICAL
BROOK, ILLINOIS ,Medical Insurance Plan - Waiting Periods for New INSURANCE
Hires): PLAN
AMM. MENT S
President Bushy commended Personnel employee, Marlene Hellwig, for
her cost saving proposal for the Village. She recommended her
proposal to her Supervisor and informed Assistant to Village
VILLAGE OF OAK BROOK Minutes 3 January 26, 1993
1-24--43
Manager Long of the suggestion. President Bushy encouraged any
Village employees to discuss with their supervisors if they have
any cost efficient suggestions &,z the Village.
Finance officer Powers will inform Marlene of being comended by
the Village Board for her recommendation.
Trustee Mayer moved to adopt Ordinance No. G -501 amending Article
IX, Section 1 of -the Personnel Rules and Regulations and the
Village's hospital insurance policy that would:
1. Require a 90e -day eligibility waiting period to receive medical
benefits coverage, and a one (1) year eligibility waiting period
for coverage. for pre - existing medical conditions; and
2. Eliminate language stating that the Village assuages 100% of
the cost of hospitalization insurance benefits; and
3. Eliminate the term "Basic Medical" frc m Section 1(A) (1) .
Seconded by Trustee Bartecki. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Spinner
and Minters.
Nays: 0-None.
Absent: 0 -None. Motion carried.
C. ORDINANCE NO. S -748 AN ORDINANCE GRANTIM A VARIATION FROM ORD. S -748
SECTION XII B 2 b OF THE ZONING ORDINANCE OF THE VILLAGE OF OAK VARIATION:
BROOK.- AS CEO TO AI&M EXPANSION OF AN EXISTING NON- EXPANSION OF
C:ONF"ORNING STRUCTURE t'21.124 Oak Brook Road, Oak Brook, IL - EXISTING NON -
.rr rririrni rr�—. � r.:�� — rrrr.r.�� r�roo a s .wre•
Ge�): CONFORMING
STRUCTURE
Trustee Winters stated the structure can be repaired without a (2124 Oak
variation, and to grant a variation would increase the bulk of the Brook Road -
structure by 50% given the loca #ion and impact of the surrounding Geralds)
area and, therefore, will vote against the proposed Ordinance.
Trustees Bartecki and Shumate concurred with this recommendation.
Trustee Bartecki recomended the building be torn down, and the
property purchased by the Village. Trustee Shumate recommended
the building could be made habitable without the variation.
Trustee Spinner moved to pass Ordinance N.. G -74F as presented and
waive the full reading thereof. Seconded by Trustee Payovich.
ROLL CALL VOTE:
Ayes: 4- Trustees Dyer, Payovich, Skinner and President Bushy.
Nays: 3- Trustees Bartecki, Shute and Winters.
Absent: 0 -None. Motion carried.
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VILLAGE OF OAK BROOK Minutes 4 January 26, 1993
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vos -ac --Mitd
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9. DEPARTMENTAL REPORTS TS ,; ZLJ TERLY REPORTS:
A.
Ambulance
G.
Library
B.
Engineering Department
H.
Planning & Zoning
C.
Finance Department
I.
Police Department
D.
Fire Department
J.
Public Works
E.
Inspection Bureau
K.
Recycling
F.
Legal Department.
L.
Risk Management
M.
Sports Core
After considerable discussion of the Quarterly Reports, the following
recommendations were made:
President Bushy recommended reviewing the ambulance service fees and
other services rendered within the Village for a cost factor to reduce
Village expenses.
Finance Officer Powers acknowledged having met with Fire Chief Nielsen
to discuss the feasibility of a Hospital collection agency for ambulance
service fees. Chief Nielsen stated mu'bal aid is not presently billed,
and they are not able to collect a service fee when called and a person
refuses service. Chief Nielsen further noted the difficulty in the
commercial areas of the Village when a recipient receives service and
refuses to pay and expects the shopping center or hotels to pay for said
services.
President Bushy acknowledged Chief Nielsen's involvement with the
Illinois Tollway Authority requesting reimbursement of mutual aid
service to Interstate 88.
Superintendent of Public Works Meranda requested the Village Board
review the water sprinkling ban. The DuPaae Water Commission suffered a
major leak in Elmhurst this week, and Staff was able to maintain water
service. Superintendent Meranda stated if this had occurred during the
summer, the Village wo-..id have had problems maintaining Village water
service.
Trustee Skinner recommended negotiating with our present haulers to
include leaves in the yard waste disposal and a better service rate
structure.
Trustee Shumatr reported on the p=lic meeting of the Fireworks
Committee. Sports Core Manager McAdams addressed the Board on the
estimated cost of $17,600 for Village expenses for use of the Sports
Core property during the July 4th celebration. Trustee Shumate stated
the Village of Hinsdale and the Oak Brook Park District each would
contribute $10,000 for the fireworks display, the Oak Brook Civic
Association would contribute $1,000, and the Committee would request
contributions from the corporate community.
The Village would maintain signing for the event, fire, police and
traffic control. Trustee Shumate requested a consensus of the Board to
VILLAGE OF OAK BROOK Minutes 5 January 26, 19 §3
OUARTERL'Y
REPORTS
X106— GOT" Moot-i
move forward with the fireworks concept and more exact expenditure
figures.
It was the consensus of the Village Board that Sports Core Manager
McAdams formulate the proper axpenditures of the event for review by the
Village Board at the next Regular Meeting and that:
1. The Oak Brook Park District Board, the Village of Hinsdale Board,
and the Oak Brook Civic Association make formal commitments to the
Tillage of Oak Brook so that we may in turn proceed with the necessary
steps for planning the Independence Day Celebration, which is a time
consuming and costly process for the various Village Departments
involved; and
2. All costs associated with the pyrotechnic display, ancillary
entertainment and music be paid for by the Village of Hinsdale, the Oak
Brook Park District and the Civic Association; and
3. Questions of insurance remain - not only the pyrotechnics, but
personal injury on Village property, since the Village no longer will be
the sole host of the event; and
4. Christ Church parking availability and their need for an insurance
certificate; and
5. where would not be any fee for parking.
Trustee Shumate will meet with the Fireworks Committee and request a
representative from the Fireworks Committee to contact Ralph Manson of
the Hotel Committee for a contribution for the event.
All department reports were accepted.
10. UNFINISHED BUSINESS
A. PAVEMENT MANAGEMENT STUDY UPDATE
Trustee Payovich recommended assembling data for a pavement
maintenance report within the next 30 days to include
Superintendent of Public Works Meranda's estimate of inhouse road
maintenance costs, and Village Engineer Durfey's estimate of road
maintenance on a yearly basis rather than total reconstruction
costs.
President Bushy requested the Trustees to notify Trustee Payovich
of any additional comments for a total road control program.
VILLAGE OF OAK BROOK Minutes
January 25, 1993
FAVE14ENT
MANAGEMENT
STUDY
V0S;#J
11.
IEW BUSINESS:
A. REQUEST FOR PURCHASE ORDER - POLICE SQUAD CAR RI PLACP S: POT..:.CE SQUAD
.- - - CAR R.EPLACE-
Truste. Winters moved to waive the formal bidding process and 1AXNT;
approve a purchase order to Celozsi- Ettleson Chevrolet, Inc. in $1095935.72
the amount of $109,935.72 for the purchase of eight (B) 1993
Caprice Chevrolet Police Pursuit vehicles which will replace seven
(7) 1991 vehicles and one (1) 1957 vehicle currently in service.
Seconded by Trustee Skinner. ROLL CALL VOTE:
Ayes: 5- Trustees Mayer, Payovich, Shumate, Skinner and Winters.
Nays: 1t- Trustee Bartecki.
Absent: 0 -None. Motion carried.
12. ADJOURNMENT: ADJOUR *WNT
Trustee Skinner moved to adjourn the meeting at 9:56 p.m. Seconded by
Trustee Bartecki. VOICE VOTE: Notion carried.
' ATTEST:
I
` 07 M
Lind K. Gonnella
Tillage Clerk
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VILLAGE OF OAK BROOK Minutes 7 January 26, 1993