Minutes - 01/26/2010 - Board of TrusteesMINUTES OF THE JANUARY 26, 2010 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
SEPTEMBER 14, 2010.
LCALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Craig in the
Samuel E. Dean Board Room of the Butler Government Center at 7:03 p.m. The Pledge of Allegiance
was given.
2.ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President John W. Craig, Trustees Stelios Aktipis, James Carson, Mark Moy, Moin
Saiyed, Gerald Wolin and Elaine Zannis.
ABSENT: None.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village Manager; Mark
Sterk, Village Attorney; Robert L. Kallien, Jr., Director of Community Development;
Michael Hullihan, Public Works Director, Sharon Dangles, Acting Finance Director; Tom
McEllin, Fire Chief, Sue Madorin, Acting Library Director; Thomas Sheahan, Chief of
Police.
3. PRESIDENT'S OPENING COMMENTS
A. POLICE COMMENDATION
Chief Sheahan commended the following individuals for their part in helping to solve the September 15,
2009 bank robbery. Chief introduced Deputy Chief Steve Larson, Lt. Jeff Weber, Det. Tom Russell,
Det. Vel Torlo, Det. Scott Warren, Det. Mark Kozlowski, Det. Robin Froehlich, Communications
Operater Lester Antos. Those not present Communications Officer Gail Peterka, Sgt. Mary Jo Nugent,
Sgt. Doug Jabobs, Officer Mike Hall, Officer Bob Mudra and Officer John Vedera. Chief Sheahan read
the commendation in its entirety and presented each individual with a commendation certificate. Chief
then introduced the following three citizens who were also commended for their part in helping to solve
the case; Kevin McCarthy, Jerry Antako, and Lou Ramos.
B. RESOLUTION OF APPRECIATION — JANICE SKOWRON
Motion by Trustee Aktipis, seconded by Trustee Carson, for Passage of Resolution R -1063, a Resolution
of Appreciation for Ms. Skowron's service on the Library Commission.
VOICE VOTE:
Motion carried.
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C. RESOLUTION OF APPRECIATION — MADELINE BELL
Motion by Trustee Moy, seconded by Trustee Wolin, for Passage of Resolution R -1064, a Resolution of
Appreciation for Ms. Bell's service on the Library Commission.
VOICE VOTE:
Motion carried.
B. RESOLUTION OF APPRECIATION — LUCIA SUTTON
Motion by Trustee Moy, seconded by Trustee Carson, for Passage of Resolution R -1065, a Resolution of
Appreciation for Ms. Sutton's service on the Library Commission.
VOICE VOTE:
Motion carried.
4.RESIDENT /VISITOR COMMENT — None presented.
5.APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of June 23, 2009
Motion by Trustee Carson, seconded by Trustee Zannis, to approve the Minutes of June 23, 2009
Regular Board of Trustees Meeting as presented. VOICE VOTE:
Motion carried.
B. Regular Board of Trustees Meeting of July 28, 2009
Motion by Trustee Zannis, seconded by Trustee Moy, to approve the Minutes of July 28, 2009 Regular
Board of Trustees Meeting as presented. VOICE VOTE:
Motion carried.
C. Regular Board of Trustees Meeting of August 11, 2009
Motion by Trustee Aktipis, seconded by Trustee Moy, to approve the Minutes of August 11, 2009
Regular Board of Trustees Meeting as presented. VOICE VOTE:
Motion carried.
D. Regular Board of Trustees Meeting of September 8, 2009
Motion by Trustee Aktipis, seconded by Trustee Moy, to approve the Minutes of September 8, 2009
Regular Board of Trustees Meeting as presented. VOICE VOTE:
Motion carried.
E. Regular Board of Trustees Meeting of September 22, 2009
Motion by Trustee Zannis, seconded by Trustee Aktipis, to approve the Minutes of September 22, 2009
Regular Board of Trustees Meeting as presented. VOICE VOTE:
Motion carried.
VILLAGE OF OAK BROOK Minutes Page 2 of 6 REGULAR MEETING OF
JANUARY 26, 2010
6.CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the consent agenda and considered as the first item after
approval of the consent agenda.
A. Accounts Payable for Period Ending January 22, 2009 - $823,321.27
Significant Items included in Above:
1) Legal Bills
a. Odelson & Sterk, Ltd. — Legal Service - December, 2009 - $33,218.21
b. Seyfarth Shaw, LLP — Legal Services — November & December, 2009 - $1,051.50
2) DuPage Water Commission — December, 2009 - $131,999.42
B. Approval of Payroll for Pay Period Ending January 14, 2010 - $ 716,246.17
C. Community Development Referrals
1) Akhtar -10 Kingston Drive - Variation — Setback Requirements
2) Transwester on Behalf of ITT Technical Institute (Tenant) and SBMS 2000 -C3 Jorie Plaza,
LLC (Building Owner) — 800 Jorie Blvd — Special Use — Schools, Nonresidential, Post
Baccalaureate School
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2010 Crack Sealing Project
2) 2010 Micro - Surfacing Project — York Road (north Village limits to Dover Dr)
3) 2010 Paving Project— 35th Street (Midwest Rd to 535 feet east of Covington Ct)
E. Budget Adjustments — None presented.
F. Ordinances & Resolutions
1. Ordinance 2010 -BU -S -1273, An Ordinance Authorizing a Loan to the Sports Core Fund
2. Ordinance 2010- LY -EXl -S -1277, An Ordinance Re- Adopting the Exhibits and Displays
Policy for the Oak Brook Public Library
G. Sports Core Loan
H. 2009 Fourth Quarter Hotel/Motel Tax Receipts
1. Oak Brook Half- Marathon
Trustee Saiyed asked to have Item Al- Legal Bills removed from the consent agenda.
Motion by Trustee Aktipis, seconded by Trustee Carson, to approve the Consent Agenda and authorize
expenditures as presented or amended. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 3 of 6 REGULAR MEETING OF
JANUARY 26, 2010
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0 —None
Abstain: 0 — None.
Absent: 0 - None
Motion carved.
TITEMS REMOVED FROM CONSENT AGENDA
1) Legal Bills
a. Odelson & Sterk, Ltd. — Legal Service - December, 2009 - $33,218.21
b. Seyfarth Shaw, LLP — Legal Services — November & December, 2009 - $1,051.50
Trustee Saiyed requested preparation of total figures of DUI prosecution costs for 2009 to be available
for the next meeting.
Motion by Trustee Zannis, seconded by Trustee Moy, to approve Item 6A.1 — Legal Bills as presented.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0 —None.
Abstain: 0 —None.
Absent: 0 — None.
Motion carried.
&BOARD & COMMISSION RECOMMENDATIONS — None reported.
9.UNFINISHED BUSINESS — None reported.
IO.ACTIVE BUSINESS
A. Confirmation of Appointments — None at this time.
B. Ordinances & Resolutions — None at this time.
C. Authorization to Seek Bids or Proposals or Negotiate Contract
1) Classifications & Compensation Study
Motion by Trustee Aktipis, seconded by Trustee Zannis, to table the authorization for staff to seek
proposals for a staffing classification and compensation study. VOICE VOTE:
Motion carried.
2) Police Staffing Study
Motion by Trustee Saiyed, seconded by Trustee Zannis, to table the proposals for a Police Department
Staffing Needs Study. VOICE VOTE:
Motion carried.
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D. Village Goals for 2010
Manager Niemeyer presented and discussed a staff time table of items to be accomplished by staff in
2010.
Trustee Carson suggested that possibly somewhere on this working document that staff could include
the possibility of creating a task force made up of Village employees and one Trustee to look at ways
that we can operate more efficiently because of all the recent changes that have made at the Village.
Trustee Wolin stated he is in agreement that now is the time to "dust —off' the long term strategic plan
and get it back on track. He would also like to see a review in the first quarter of pricing of the B &T for
the Homeowners Association meetings and gatherings.
Trustee Zannis suggested moving the review of the Health Insurance Plan for 2010/2011 up to the first
quarter since 2009 was a little rushed. Assistant Manager Wing indicated the Board will see something
60 days sooner than the enrollment deadline than they did last year.
E. Promenade TIF Presentation
Manager Niemeyer introduced Leslie Murphy of Griffith Murphy Consulting to present the prepared
annual TIF Report that is required by State law.
Leslie Murphy conducted a Power Point Presentation which indicated the TIE District is has been an
overall positive for the Village of Oak Brook.
In summary, Leslie Murphy recommended that the Village should continue to assist the County and the
York Township Assessor's Office to correctly capture all growth in the TIF District; continue to
incorporate planned expenditures as part of the annual budget process, and continue to review TIF
expenditures to make sure they support the initial goals for the area.
Trustee Zannis asked Ms. Murphy if and how the original note could be reduced from the current 8%
interest rate. Ms. Murphy responded that it is certainly possible to renegotiate the note as you would
with any note.
Motion by Trustee Zannis, seconded by Trustee Carson, to explore the possibility of refinancing the
original interest rate of 8% to a lower rate. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis
Nays: 0 —None.
Abstain: 0 —None.
Absent: 0 — None.
Motion carried.
I LINFORMATION & UPDATES
VILLAGE OF OAK BROOK Minutes Page 5 of 6 REGULAR MEETING OF
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A. VILLAGE MANAGER — None presented.
B. VILLAGE CLERK —Clerk Pruss reminded all that early voting ends on Thursday, January 28, 2010
and please remember that February 2, 2010 is the Primary Election date. The 2010 Census Forms will
be mailed in early March.
C. VILLAGE TRUSTEES — None presented.
D. VILLAGE PRESIDENT — Expressed thanks to Bobbie Petz and Sue Madorin for doing a great job
at the Library.
12. ADJOURN TO CLOSED MEETING to consider the appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public or legal counsel for the public
body, including hearing testimony on a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity (2cl) and to discuss collective
negotiating matters between the public body and its employees or their representatives, or deliberations
concerning salary schedules for one or more classes of employees (2c2).
Motion by Trustee Aktipis, seconded by Trustee Moy, to adjourn to Closed Meeting to consider the
appointment, employment, compensation, discipline, performance, or dismissal of specific employees of
the public or legal counsel for the public body, including hearing testimony on a complaint lodged
against an employee of the public body or against legal counsel for the public body to determine its
validity (2cl) and to discuss collective negotiating matters between the public body and its employees or
their representatives, or deliberations concerning salary schedules for one or more classes of employees
(2c2). ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 - None.
Abstain: 0 —None.
Absent: 0 — None.
Motion carried.
The meeting was adjourned to Closed Meeting at 8:46 p.m.
13. RECONVENE /ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Saiyed, to reconvene from the closed meeting and
adjourn the regular meeting of the Board of Trustees at 9:55 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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